Develop America's Airmen Today ... for Tomorrow
Managing
the
Zero-Sum Game
Colonel Barbara J. Gilchrist
Director, DFM&CS
ASMC National PDI
June 2010
Orlando, Florida
Managing the Zero-Sum Game
Develop America's Airmen Today ... for Tomorrow
“What you do today is important because you’re
exchanging a day of your life for it.”
Vicki Lansky
Why Manage Time?
Develop America's Airmen Today ... for Tomorrow
• It’s a Limited Resource
• Good Management Has Benefits
• Less Stressful Life Style
• Improved Health
• Higher Productivity
Managing the Zero-Sum Game
Develop America's Airmen Today ... for Tomorrow
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Introduction
Getting Started
Biggest Time Wasters (Time Robbers)
Shutting Down the Time Robbers
A Laundry List….
Get Off the Stage
Managing the Zero-Sum Game
Getting Started
Develop America's Airmen Today ... for Tomorrow
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Make a Choice for Change!
Form a Clear Picture
Analyze How You Spend Your Time
Identify Your Time Wasters
Repeat
Managing the Zero-Sum Game
Biggest Time Wasters
Develop America's Airmen Today ... for Tomorrow
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Poor Communication
Attempting Too Much/Aiming for Perfection
Ineffective Delegation
Drop-In Visitors/Interruptions
Procrastination
Socializing
Ineffective Meetings
Inability to Say No
Fatigue
Managing the Zero-Sum Game
Biggest Time Wasters
Develop America's Airmen Today ... for Tomorrow
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Management by Crisis
Paperwork
Disorganization
Poor Planning
Incomplete Information
Inadequate Staff
Managing the Zero-Sum Game
Shutting Down the Time Robbers
Develop America's Airmen Today ... for Tomorrow
• Develop SMART Goals
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Specific
Measurable
Action-Oriented
Realistic
Timely
• Stay Focused
• Eliminate the Time Wasters
Managing the Zero-Sum Game
A Laundry List…..
Develop America's Airmen Today ... for Tomorrow
• Empower Resources
• Take a Day Off
• Quiet Time
• Use Emails Wisely
• Filing Systems
• Set Deadlines
• Exercise
• Recycle
• Hire a Maid
• Phone for Easy Kills
• Memory Ticklers
• Travel Smartly
• Discard
• Shopping Lists
• Task Lists/Planners
• Turn Off the Electronics
• Use Dead Time
• PBD
(Prioritize/Bundle/Discard)
Managing the Zero Sum Game
Getting Off the Stage
Develop America's Airmen Today ... for Tomorrow
• Better Time Management
• Less Stressful Life Style
• Higher Productivity
• Improved Health
• Enjoy the Small Victories
• Keep a Positive Outlook
• Don’t Be Afraid to Enjoy Life
Get Started Today!
Managing the Zero-Sum Game
Develop America's Airmen Today ... for Tomorrow
“The Bad News is Time Flies.
The Good News is You’re the Pilot”
Michael Althsuler
Time Management Resources
Develop America's Airmen Today ... for Tomorrow
Time Management: 24 Techniques to Make Each
Minute Count at Work, 48 Pages
Time Management 101: www.universalclass.com
ManageMyTimeNow.com
Time Management Lecture: Randy Pausch
MindTools.com
Time Management Resources
Develop America's Airmen Today ... for Tomorrow
The 10 Natural Laws of Successful Time and Life
Management, Hyrum Smith
The Time Trap, Alec Mackenzie
I’d Change My Life If I Had More Time, Doreen Virtue
How to Organize Your Work and Your Life, Robert
Moskowitz
Develop America's Airmen Today ... for Tomorrow