Mid Cheshire Hospitals NHSFT - Equality and Diversity Committee – Action Points
Date/time:
12.00 noon, 29 May 2012
Venue:
Boardroom
Chair:
JS
Notes/action points:
Quorate Yes / No Yes
No.
1.
Item
Attendance
Discussion
Decision Made
Action
Responsibility
Due Date
Progress/
Date Closed
JS, LC, LD, SFO, JJ, AL, SP, TW, JW.
JWB, PD, KE, SH, DO, PP
Apologies
2.
Notes / action
points of the last
meeting
Item 23 Chaperone Policy – entry
under discussion to read ‘The draft
policy was accepted for approval
and implementation.
Notes agreed,
subject to change
discussed.
Closed
Document owner: Head of Equality, Diversity and Human Rights
Name of Committee: Equality and Diversity Committee
Page 1 of 11
Membership: J Shaw, Director of Workforce & OD (JS), L Cornes, EC (LC), L Davies, Int. Governance (LD), P Dyche, E&F (PD) ( Alternate K Ellis KE), S Forrester O’Neill (Alternate S Hamman
SHa), DCSS (SFO), S Hossent, Workforce (SH), J Jones, LINk (JJ), A Langley, WCSH (AL), S Lawley, CECPCT (SL) (Alternate Tony Wheeler TW), D Owen, S&C (DO), S Pickup, Patient
Experience Manager (SP) (Alternate L Robinson LR), P Pordes, Dignity Matron (PP), J West-Burnham, Governor (JWB), J Workman, Head of ED &HR (JW)
No.
3.
Item
Matters arising
from last meeting
Discussion
3.1 Guidance on Guide Dogs
3.2 Paper on age related services
will now be considered by the NSF
for Older People Group before
returning to the Committee
Decision Made
Action
3.1 To be
presented to the
July meeting.
Views from other
expert
organisations to be
sought.
3.1a Copy of TW email
to be sent to SP.
3.2 To receive the
paper once it has
been discussed in
the NSF group.
3.1b Identified
organisations to be
approached.
3.1c Finalise draft
document.
3.2 JW to discuss with
NSF group.
Responsibility
3.1a JW
3.1b SP
3.1c SP
3.2 JW
Due Date
3.1a May
2012
3.1b June
2012
3.1c For
July 2012
agenda
3.2 Update
July 2012
meeting
3.3 Religious Accommodation.
Executives had decided that the
physical alterations to the rooms
used as a mosque would not go
ahead due to the costs and short
term nature of the development.
The member of staff who had made
the suggestion has been informed.
3.3 Closed
3.4 PALS report.
3.4 For next
meeting
3.5 Analysis of 2011/12 recruitment
3.5 Report for July
Document owner: Head of Equality, Diversity and Human Rights
Name of Committee: Equality and Diversity Committee
Progress/
Date Closed
Page 2 of 11
3.4 Report to be
prepared
3.4 SP
3.4 For
July 2012
agenda
No.
Item
Discussion
monitoring figures is underway.
This suggests male candidates are,
on average, less likely to be
appointed than female candidates.
Decision Made
meeting.
Action
3.5 Report to be
prepared.
3.6a Divisions to
address issues
identified. These
include signage and
staff awareness.
3.6 Work on the list of hearing loops
continues.
3.6b Arrangements for
loop testing to be
reviewed.
3.7 The need for consultation
invitations to the Trust to be coordinated was agreed.
3.7 To recommend
that this be
coordinated by a
designated person.
3.7 Confirm
arrangements.
Responsibility
3.5 SH
3.6a E&D
Leads for
Clinical
Divisions.
3.6b JW
3.7 JS
Due Date
Progress/
Date Closed
3.5 For
July 2012
agenda
3.6a
Update
July 2012
meeting
3.6b
Update
July 2012
meeting
3.7 For
July 2012
agenda
3.8 Lists of events are now
available through the E&D pages of
the Trusts website.
3.8 Closed
3.9 The notice board in OPD is
used to promote health messages
and awareness.
3.9 Closed
3.10 The Rainbow Flag was flown
at Leighton on 17 May.
3.11 The support provided by IRIS
in the Eye Centre was discussed.
3.10 Closed
3.11 A further
discussion should
take place to
ensure that this
Document owner: Head of Equality, Diversity and Human Rights
Name of Committee: Equality and Diversity Committee
Page 3 of 11
3.11 Arrange
discussion with DO.
3.11 SP
3.11
Update
July 2012
No.
Item
Discussion
Decision Made
Action
Responsibility
support is as fully
integrated as
possible.
Due Date
meeting
3.11 Closed
3.12 Discussions had taken place
with those members who had not
attended 50% of the meetings last
year. The support provided by
members who are not employed by
the Trust was particularly
appreciated and the other demands
upon their time were fully
recognised.
3.12 Closed
3.13 Focus Group to
take place and
proposals prepared.
3.13 Following analysis of the staff
opinion survey, a focus group for
staff with long term conditions,
health problems or disabilities was
being arranged.
3.14 SP reported that the proposed
costs associated with the Deaf
Support Network where not as great
as first thought. The matter had
been discussed with Divisions and
Finance and resolved.
3.13 JW
3.13
Update
July 2012
meeting
3.14 Closed
Document owner: Head of Equality, Diversity and Human Rights
Name of Committee: Equality and Diversity Committee
Progress/
Date Closed
Page 4 of 11
No.
4.
Item
Annual work
programme
(Review of
Progress on
Action Plans)
Discussion
Decision Made
Action
Responsibility
Due Date
Progress/
Date Closed
4.2 Combined action plan.
4.2 To accept the
closure of items 1,
2 and 9 as these
where now
routinely monitored.
To accept the
closure of item 10
(see minute 3.3
above)
4.2 Remove items from
ongoing combined
action plan
4.2 JW
4.2 June
2012
4.2 2 items
remain
4.3 Actions from Equality Impact
Assessments. Red status on Corp
14 was noted
4.3 To accept the
closure of items
4.3 Remove items from
ongoing EIA action plan
4.1 Current work programme noted.
4.3 JW
4.3 Feb
2012
DCSS4, DCSS10,
Corp 10, Corp 13,
EC3, EC8, EC9,
S&C 10.
No action on Corp
14 as this is
primarily an
information
governance issue.
5.
6.
Visits of
accreditation,
inspection or
investigation
External reports &
national guidance
None
Stonewall guidance was discussed.
Committee to
consider whether to
assess the Trust’s
position against the
Document owner: Head of Equality, Diversity and Human Rights
Name of Committee: Equality and Diversity Committee
Page 5 of 11
Action plans to be
circulated.
Committee Members to
JW
June 2012
4.3 20 items
remaining
No.
Item
Discussion
Decision Made
Responsibility
Due Date
review and consider
involvement
All
June 2012
For next meeting.
Report to be prepared
SP
For July
2012
agenda
Further actions to
be agreed following
the completion of
EDS assessment.
Prepare suggestions for
discussion.
JW
For July
2012
agenda
Stonewall action
plans.
7.
Delegated issues
from Trust
Board/SIG/OIG
None
8.
Feedback from
previously
escalated issues
None
9.
Reports from task
& finish groups
Religious Accommodation
10.
Attendance
Tracker
As minute 3.12 above
11.
Guide Dogs
As minute 3.1 above
12.
PALS Reporting
As minute 3.4 above.
13.
Complaints
Reporting.
.
14.
Recruitment
Action Plan
As minute 3.4 above.
15.
Equality Act and
Equality Delivery
System (EDS)
Broad equality objectives had been
published on the internet. EDS
assessment would be concluded on
30 May.
Action
.
As minute 3.3 above.
Document owner: Head of Equality, Diversity and Human Rights
Name of Committee: Equality and Diversity Committee
Page 6 of 11
Progress/
Date Closed
No.
Item
Discussion
16.
PCT Monitoring
The PCT had now clarified its
request for E&D information during
2012/13. This would be similar to
2011/12, but based on a 6 monthly
rather than monthly return.
17.
Ethnic Origin of
Patients
The improved end of year position
on ethnicity monitoring was noted
with thanks to all involved.
18.
Living Well in
Cheshire East
Vicki Towers is attending an event
on Health Promotion for Younger
People.
19.
Consultation
Invitations
An invitation to comment upon the
Long Term Conditions Strategy for
England had been brought to the
attention of Sue Hamman.
20.
Events
The events calendar was
discussed. PP is looking at
National Carers Week.
21.
Age Related
Services.
As minute 3.3 above.
22.
Annual Reports
The draft report to OIG was
received. Comments on this can
include suggestions for alterations
to the Committee’s terms of
reference. Case studies are
required for the E&D Annual
Report.
Decision Made
The events list should
be brought to the
attention of Aly
Burnham.
Responsibility
Due Date
JW
June 2012
.
.
Comments on the draft
Annual Report for OIG
to be sent to JW.
Cases studies for the
E&D Annual Report to
be sent to JW.
Document owner: Head of Equality, Diversity and Human Rights
Name of Committee: Equality and Diversity Committee
Action
Page 7 of 11
All
June 2012
All
June 2012
Progress/
Date Closed
No.
Item
Discussion
Decision Made
Action
Responsibility
Due Date
JW
Update
July 2012
meeting
23.
Divisional
Governance
Arrangements
AL suggested that there would be
benefit in considering how the work
of the Committee could feed into
Divisional governance
arrangements.
Arrange a one off group
meeting with Divisional
leads to discuss
arrangements.
24.
Any other
business
24.1 SP reported that a range of
easy read leaflets were now
available.
24.1 Check if the
leaflets are on the
Trust’s new website.
24.1 SP
24.2
Update
July 2012
meeting
24.2 LD stated that CQC had raised
the issue of E&D training for staff.
This issue would be considered as
part of the review of Biennial
Mandatory Update.
25.
Issues to be
escalated to the
Operational
Integrated
Governance
Committee
None.
26.
Date, time & venue
of next meeting
25 July, 10.00 am, Boardroom
.
Document owner: Head of Equality, Diversity and Human Rights
Name of Committee: Equality and Diversity Committee
Page 8 of 11
Progress/
Date Closed
Outstanding Actions from Equality and Diversity Committee
Items in blue confirmed as complete at last meeting and will be deleted from the next list.
Raised
Sep 11
Item
Guide dogs
Action
Prepare a guidance note - done.
Responsible
Due Date
SP
For July 12
meeting agenda
Re-present with amendments in Trust format and
in light of comments from IRIS and other
organisations
Nov 11
Age related services
Prepare paper
JW
For July 12
meeting agenda
Sep 11
Religious Accommodation
Discuss with Director of Workforce and OD.
JW
For May 12
meeting
Nov 11
PALS equality reporting.
Report to July meeting.
SP
For July 12
meeting
Nov 11
Recruitment Action Plan
Updated report for next meeting
SH
For July 12
meeting agenda
Jan 12
Equality Act and Equality Delivery
System
Complete EDS process
JW
Update May 12
meeting
Nov 11
Hearing Loops
Availability of hearing loops to be reviewed. Done.
List to be circulate for checking prior to
publication. Done. Divisions to address signage
Clinical
Divisional Leads
Update July 12
meeting
Document owner: Head of Equality, Diversity and Human Rights
Name of Committee: Equality and Diversity Committee
Page 9 of 11
Date Completed
May 12
May 12
and training issues
May 12
Testing of hearing loops to be
considered
Discuss with leads.
JW
Update July 12
meeting
Jan 12
Consultations
Confirm Trust process for responding to
consultation invitations
JS
Update July 12
meeting
Jan 12
Events
Publish diary of events
JW
Link to review of
Internet
May 12
Update next
meeting.
May 12
Mar 12
Events
Review possible use of display board in OPD
SP
May 12
Events
Send link to Aly Burnham
JW
June 12
Jan 12
International Day Against Homophobia
Prepare arrangements for flying rainbow flag
JW
May 12
Mar 12
Annual Report
Cases studies to JW
All
July 12
May 12
Annual Report to OIG
Comments to JW
All
June 12
Mar 12
Eye Centre / IRIS
Consider if any further support/integration with
IRIS is feasible.
SP/DO
July 12
Mar 12
Attendance Tracker
Review position with those attending less than
50% of meetings.
JW
May 12
Mar 12
Staff Survey
Ensure action planning and equality objective
setting considers staff with disabilities/Long Term
Conditions. Focus Group to be arranged.
JW
July 12
Mar 12
Deaf Support Network
Bring price increases to attention of Divisions and
Finance.
SP
April 12
Document owner: Head of Equality, Diversity and Human Rights
Name of Committee: Equality and Diversity Committee
Page 10 of 11
May 12
May 12
May 12
May 12
Stonewall Action Plans
Circulate for consideration.
JW
June 12
Consider using action plans.
All
Update July 12
meeting
May 12
Complaints equality reporting
Report to July meeting
SP
For July 12
meeting agenda
May 12
EDS
Prepare suggestions for further actions
JW
For July 12
meeting agenda
May 12
Divisional Governance Arrangements
Arrange meeting
JW
Update July 12
meeting
May 12
Easy Read leaflets
Confirm that these are available on Trust’s
internet site.
SP
Update July 12
meeting
Document owner: Head of Equality, Diversity and Human Rights
Name of Committee: Equality and Diversity Committee
Page 11 of 11