INDIATOURISM, MILAN
Via Albricci 9, 20122 Milan, Italy
Tel: +39 02 804952.
[email protected] & [email protected]
ITM/KNOW INDIA SEMINARS-2015-16
2015
Date: 08th June
REQUEST FOR PROPOSAL
SUB : ORGANISING TOURISM EDUCATIONAL KNOW SEMINARS
FOR TRAVEL AGENTS IN ITALY.
In order to educate travel agents about destination India and its products,
packages and services, Indiatourism Milan intends to hold a series of 5
seminars during the Feb/ March months of 2016. We have selected 5
major tourism potential cities in Italy which are considered as important
source market for outbound travel for our Lunch break Know India
Seminars for Travel Agents. The details are as follows:
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Aosta on -16th Feb 2016
Catania on 17th Feb-2016
Modena on 18th Feb 2016
Udine on 23rd Feb 2016
Bolzano on 24th Feb2016
Proposals for organising these seminars are solicited from professional
PR & Communication agencies having expertise and experience.
Pre- event work:
•
The agency have to select if possible the best Indian
Restaurants or any other place where we can organize workshop
with required facilities.
•
Potential & Top Travel Agents promoting India Mailing list for
each city
•
Graphic works such as: html invitation with Incredible India
logos, banners, welcome poster etc.
•
Sending invitation to the invitees (Minimum3 - times per city)
•
Daily recall to ensure the proper attendances
During Event work:
•
Professional 2 Staff presences during every event in each place
•
Coordination of the invitees and at Venues.
•
Registration of the Travel Agents (No Crawls).
•
Make sure that every place will have the necessary equipment
for PPT (projector, screen, pc…sound system etc)
•
Organize and coordinate post event Indian Cuisine preferably.
Post event work:
•
Creation of the list of participated agencies and registered
•
Complete photo report in form of a CD.
•
Feed back forms to be collected.
•
Scan business cards of all attendees agencies
•
After seminars creation of a database with all the details of
attendees and registered agencies
•
For each city the Agency will select and invite the Top 35-40
Travel Agents to be invited and ensure their attendance.
•
You have to coordinate with the travel agencies contacting them
day to day basis.
•
The agency should have their widespread knowledge of the
territory and of the travel agencies linked to a steady collaboration
with the marketing department, provides an important means of
marketing intelligence of the above.
•
A complete final report with all above to be submitted in original
to Indiatourism, Milan.
The P R Agency should also deal with the presentation & translation,
folders graphics and production etc Travel Agents who will attend these
Know India Seminars.
Terms and conditions :
The agency will be required to have a comprehensive database of
buyers and prepare an invitation list of prominent travel
agents, invitation distribution, follow-up for RSVP and recall, selection
of the venue as per our requirement, technical equipments, staff
presence for registration and support, India buffet lunch for all
attending agents in the restaurant, event supervision, graphic works
like invitation, badges etc., photo coverage of the event, final report on
the event including the detai list of attendees
Proposal with cost per city (each seminar) separately excluding VAT may
be submitted for organizing the above five Know India Seminars
during the above mentioned period for the year 2015-16.
Proposal of the lowest bidder will be accepted if found suitable as per our
requirement. The dates may be changed, if need to be as per the
availability of the venue.
If you need any further information kindly feel free to contact us.
Last date for receipt of the proposal : Date: 23rd June 2015.
Note:
(i) India Tourism Milan reserves the right to reject or accept any offer
without assigning any reasons whatsoever.
Termination by default: India Tourism Milan reserves the right to
terminate contract of any agency in case of change in the Government
procedures or for unsatisfactory services.
Manager
India Tourism, Milan