significantly cut down on the administrative time required to
manage the typical bid process, allowing school business
officials to focus on the real business of education.
Secure electronic sealed bidding is here
eSchoolMall, the leading single-source provider of online
procurement solutions for K-12 schools introduces
easyBid™, a comprehensive electronic sealed bid solution
designed to automate and streamline the costly paper- and
time-intensive and often error-prone manual sealed bid
solicitation process in school districts and educational service
centers (intermediate units).
easyBid manages the entire
bid
process
from
aggregation of bid
requirements, to electronic
posting and receiving of
bids, through to evaluating
and awarding of the sealed
bids. Providing vendors
with access to a school’s
bid catalog online, the
system allows schools to
interact with their vendors
in real time during the bid
process while also helping
to ensure compliance with
state regulations. Available
today, the solution can be
used for purchasing a single
item or for bidding out an entire year’s budget cycle.
Save time, save money and eliminate errors
The education community has long recognized the advantages
of joining together to achieve volume discount pricing.
However, the traditional bid process is naturally complex,
labor-intensive and prone to error due to reliance on paper
forms and spreadsheets. With easyBid, we’ve mimicked a
school district’s existing bid solicitation process
electronically in order to reduce costs and eliminate errors
and redundant efforts between the different schools in an
intermediate unit. Electronic sealed bidding is no longer the
wave of the future – it is real and working in schools today!
Like eSchoolMall’s easyPurchase™ solution, which
automates school’s daily purchasing activities, easyBid will
How easyBid Works
easyBid enables each school district to input requirements
electronically, aggregating these requirements, and delivering
a report to the joint purchasing board. The intermediate unit
or joint purchasing board must then solicit sealed bids from
vendors. easyBid will electronically communicate the
specific requirements to each vendor, ensuring that each
vendor has the identical requirements information. Further, as
most states require sealed bids to be opened in a public
forum, easyBid will only allow the bids to be opened together
on the specified date and time.
The school district, intermediate unit, or joint purchasing
board reviews the bids and awards to the selected vendor –
notifying the vendor and the school districts involved via the
easyBid application. School districts may now make
purchases against the award. If the district is using
eSchoolMall’s easyPurchase online procurement solution,
they may browse the awarded vendor’s e-catalog, hosted by
eSchoolMall and accessible via the easyPurchase application,
view the unique pricing associated with the award for their
school district, and then, of course, purchase items online.
An Internet Connection Is All It Takes
All that is required by a school to use easyBid is Internet
access and a standard
browser interface. The
user-friendly solution
may be used as a
stand-alone
application, or in
conjunction with
easyPurchase, which
can be easily
integrated with
schools’ fund
accounting systems.
Both applications are
components of
eSchoolMall’s
comprehensive
commerce hub for
K-12 procurement.
Sealed Bidding Made Easy
easyBid Lets You:
• Dramatically reduce the time it takes to
create a bid catalog, while maintaining
control of who participates and complying
with state regulations
• Easily distribute bid catalogs to all your
buildings/constituents and aggregate the
incoming data
• Publish bid books electronically to registered
vendors
What Our Customers Are Saying About
Electronic Sealed Bidding With
eSchoolMall
“When we began looking for an e-commerce solution
provider last spring, we found that none of the traditional
vendors offered a sealed electronic bid package that met
schools’ requirements,” said Gina Brillhart, business
director, LLIU. “After reviewing many e-commerce
offerings, we chose eSchoolMall because we were
impressed with their products, as well as the dedication
and willingness of their staff to work so closely with us
in streamlining our laborious paper-laden bid process.
We consider easyBid to be a revolutionary electronic
sealed bid package that will truly improve the way we
conduct our bidding. We are excited about the
efficiencies gained and the opportunities this new
technology will provide for us.”
• Review and compare vendors’ bids more
easily and efficiently
• Electronically award the successful bidders
and notify schools of the awarded bids
• Create electronic purchase orders for the
awarded vendors
• Have a secure electronic sealed bidding tool
available anytime, anywhere via the Internet
• Reduce paperwork and eliminate
handwriting errors
• Keep an online archive of all bids submitted
and awarded
Steve Skrocki, business manager, Penn Manor School
District says, “For so long, it’s been all about bringing
leading-edge tools into the classroom. But, with
eSchoolMall, we’ve now been able to bring technology –
developed specifically for us (education) and with us –
and all the efficiencies it delivers to the administrative
side of education. Using easyBid at my district level will
finally enable us to spend more time analyzing the bids
than we do pushing paper.”
www.eschoolmall.com
E-mail us at: [email protected]
Call toll-free at: 877-9myschool (877-969-7246)
eSchoolMall. All rights reserved. March 2001.
eSchoolMall, eschoolmall.com, easyPurchase, easyBid, and the eSchoolMall logo are registered with
U.S. Patent and Trademark Offices. Order number ebid-1