PLAY AREA IMPROVEMENT SCHEME
Guidance for undertaking the application process and completing the form
Dear Clerk,
I have pleasure in enclosing the Play Area Improvement Scheme Application Form and
accompanying Criteria for 2017/18.
Milton Keynes Council is now inviting applications for the new 2017/2018 Play Area Improvement
Scheme aimed solely at improving Play Area provision within Milton Keynes.
Prior to completing your application, please read through the Criteria provided. All applications
submitted will be considered by MKC Officers with responsibility for Play Area strategy and
maintenance.
All applications for funding in 2017/2018 must be made by email to [email protected] no later than 23rd June 2017 and by post signed copies to be received by 30th
June 2017. If emailing, please specify in the subject line: Application for Play Area Improvement
Scheme 2017/2018.
If you would prefer to complete these forms in hard format please contact Heather Baker or Tony
Higgins and we will send them to you.
If you have any questions regarding the Play Area Improvement Scheme process or you simply wish
to clarify whether your Council’s project is suitable for funding through this Scheme, please contact
Heather Baker or Tony Higgins at your earliest convenience.
Heather Baker, Business & Liaison Officer.
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play area improvement scheme application form
2017/2018
PLAY AREA IMPROVEMENT SCHEME
CRITERIA
2017-2018
The conditions for approval under the Scheme will be:
a. Parish and Town Councils will be responsible for ensuring local residents are
consulted on project proposals for improvements to play area provision
b. Locations must be either
 MKC owned
 Parish/Town Council owned (or available for parish acquisition)
c. Awards will normally be completed within a 2 year project delivery plan.
d. Milton Keynes Council’s share of the cost of the project will be no greater than 50%
excluding VAT (75% for very small councils) of the lower of the following figures:i) the lowest quotation; or
ii) the maximum award approved by Milton Keynes Council
e. Decisions will be made by the Cabinet Member with responsibility for Place following
consultation with MKC officers
f.
The costs of any planning permissions that may be necessary can be included as
part of the design costs
g.
The scheme will benefit as many parishes as possible; where parishes submit more
than one application, an indication and explanation of priority order must be provided
h. Full consideration of maintenance and cleansing should be demonstrated in project
design
i.
All play area improvement schemes will normally be implemented by MKC. Any
other arrangements need to be agreed in writing to ensure clarity over lead roles,
and compliance with Financial Regulations
j.
To successfully manage schemes, a fee of 10% of the total award to cover the cost
of procurement, site supervision of contractors and other relevant costs such as
design
k.
Award monies can only be used for the projects for which they were approved
l.
Before applications are submitted, please evidence to us that you have discussed
the project(s) with the relevant MKC Officers
m. If an award is used to buy a large item of equipment or asset, it must be recorded in
the accounts that Milton Keynes Council has an interest in it. If the asset is to be
disposed of, Milton Keynes Council must be contacted before the disposal is made.
Milton Keynes Council may want a share of the proceeds in relation to the original
contribution
n.
Milton Keynes Council may monitor the progress of any project, which could involve
a site visit if appropriate, and will require confirmation of the completion of all
projects
o.
The Parishes’ contribution to the cost of the project(s) (normally 50% of costs) will be
claimed by MKC as soon as possible after the completion of the project
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play area improvement scheme application form
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Section 1
PLAY AREA IMPROVEMENT SCHEME 2017/2018
Application Form
Page 1 of 3
To be completed by the Applicant
APPLICATION DETAILS
Ref
1. LOCAL COUNCIL NAME
(THE APPLICANT)
CONTACT NAME
Position
ADDRESS
TELEPHONE NO
EMAIL ADDRESS
2. WHO IN YOUR
ORGANISATION WILL BE
RESPONSIBLE FOR THE
MANAGEMENT OF THE
PROJECT (e.g. clerk)
3. TITLE AND
DESCRIPTION OF THE
APPLICATION
4. LOCATION
5. LAND
OWNERSHIP
6. WHERE MORE THAN ONE APPLICATION IS BEING SUBMITTED, PLEASE INDICATE
THE ORDER OF PRIORITISATION
7. TO ENSURE THAT THE PROPOSAL ADDRESSES THE NEEDS OF LOCAL RESIDENTS AND USERS
OF THE AREA, CONSULTATION IS IMPORTANT.
PLEASE PROVIDE DETAILS BELOW
HAS LOCAL
CONSULTATION BEEN
UNDERTAKEN?
Y/N
HOW WAS THE
CONSULTATION
UNDERTAKEN?
PLEASE LIST
STAKEHOLDERS
CONSULTED AND
APPROXIMATE NUMBERS
SUMMARY RESULTS OF
CONSULTATION:EVIDENCE OF
COMMUNITY SUPPORT, IN
PARTICULAR
NEIGHBOURING
PROPERTIES:-
Consideration of
equalities issues to
include the needs and
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play area improvement scheme application form
2017/2018
impact upon; Gender,
race, faith, disability,
age etc
Scheme name
8. IS THIS A
IS THIS CONNECTED
RESUBMISSION OF A
Y/N
WITH ANOTHER
Y/N
PREVIOUS APPLICATION?
SCHEME?
9. PLEASE ADVISE WHICH MKC OFFICERS &
DEPARTMENTS (IF ANY) YOU HAVE BEEN IN
DISCUSSIONS WITH REGARDING THIS SCHEME
10. DETAILS OF PROPOSAL E.G. REPLACEMENT OF
EXPECTED OUTCOMES: WHO WILL BENEFIT &
EQUIPMENT
HOW?
11. TOTAL PROJECT COST:
12. PLEASE PROVIDE A BREAKDOWN OF EXPENDITURE
PLEASE STATE AMOUNT OF
FUNDING REQUESTED FROM
MILTON KEYNES COUNCIL FOR
THIS PROJECT:
HOW WILL THE BALANCE BE
FUNDED e.g. Parish/Town Council,
WREN. Please supply evidence of
this funding source
FEES
TOTAL FUNDING
13. HOW HAVE YOU PRODUCED
THESE FIGURES?
14. HOW WILL THE
SUSTAINABILITY OF THE
PROJECT BE ENSURED AFTER
COMPLETION:
15. FORM OF PUBLICITY
PROPOSING TO USE FOR THIS
PROJECT i.e. newsletter, website
etc. (please supply copies for
evidence)
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SUMMARY OF INFORMATION SUBMITTED WITH THIS APPLICATION
Maps can be accessed electronically from the following website address
Maps
https://mapping.milton-keynes.gov.uk/
Number of maps
NUMBER OF MAPS SUPPLIED & MARKED OUT
AS PART OF THIS PRE-APPLICATION
1:1250
SCALE
Number of maps
1:500
SCALE
15. PLEASE STATE WHAT
SUPPORTING INFORMATION YOU
ARE PROVIDING WITH THIS
APPLICATION i.e. project plan,
letters of support, quotes:
Authorisation of Application
Signature
Name
Position
Date
Authorised
signature of
Applicant
IMPORTANT
For an application to be valid, all areas of this application form must be completed and
submitted, together with the maps indicated by the applicant above.
To help speed up the application process and to be more environmentally friendly, please
email the reply to
[email protected]
Alternatively, you can return your application by post to
PLAY AREA IMPROVEMENT SCHEME 2017/2018
C/O Heather Baker
Business & Liaison Officer
Milton Keynes Council
Synergy Park
Chesney Wold
Bleak Hall
Milton Keynes
MK6 1LY
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