REQUEST FOR PROPOSAL
Priest Community Forest Connection
RFP NUMBER:
2017-001
DESCRIPTION:
Hughes Aquatic Restoration Project (HARP)
DUE DATE:
May 30, 2017, In the post office box below, or to
Priest Community Forest Connection
138 Main Street
P.O. Box 892
Priest River, Idaho 83856 NO LATER THAN 1:00 P.M.
*
ONE (1) ORIGINAL AND SIX (6) COPIES OF THIS RFP MUST BE SUBMITTED
RFP SUBMITTED BY:
COMPANY________________________
MAILING ADDRESS:_______________________
_________________________________
PHONE NUMBER__________________
FAX NUMBER_____________________
* It is PCFC’s intention that this project goes forward in 2017, but there are some forest
restrictions that may apply. At the time of award, these details will be worked out.
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PRIEST COMMUNITY FOREST CONNECTION
PROPOSAL
SECTION I. PROPOSAL PREPARATION AND EVALUATION
1)
PROPOSAL PREPARATION - All proposals shall be typed or printed in ink, and
signed by authorized person of the Contractor’s firm. If errors are made, the
corrections shall be initialed by the person signing the proposal.
2)
PREPARATION OF ENVELOPES - Place each copy of the proposal in a separate
sealed envelope. On the front of each envelope, place the following information:
“SEALED PROPOSAL – IMPORTANT”
PROJECT NAME: HUGHES AQUATIC RESTORATION PROJECT
DATE AND TIME:
COMPANY NAME:
3)
SUBMISSION OF PROPOSALS - Submit one (1) original of the proposal and six (6)
copies to:
Priest Community Forest Connection (PCFC)
138 Main Street
P.O. Box 892
Priest River, Idaho 83856
4)
CONTRACTOR’S REPRESENTATION - The Contractor by making its proposal
represents that it has read and understands the requirements; and has familiarized
itself with the local conditions under which the work is to be performed.
5)
PREQUALIFICATION - Prior to the award of contract, the Contractor shall be
required to submit evidence of sufficient facilities, equipment, experience, insurance
and financial ability to insure completion of the work, unless waived by PCFC.
6)
AWARD OF CONTRACT - Award of contract, when made by PCFC, will be to the
Contractor whose RFP is the most favorable, taking into consideration price and
other evaluation factors. Unsuccessful firms will not automatically be notified of
results.
7)
REJECTION OF PROPOSALS - PCFC reserves the right to reject any or all
proposals, to waive minor deviations from the specifications, to waive minor
informalities in RFP process whenever it is in PCFC’s best interest, and to accept or
reject all or part of this Request for Proposals, at the prices shown.
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SECTION II. GENERAL REQUIREMENTS
1)
SCOPE OF WORK - Unless otherwise stated, the Contractor shall furnish all labor,
supervision, materials, tools, construction equipment, transportation, and other items
of work and costs necessary to complete the specified work.
2)
PROJECT
This
project
is
for
Priest
Community
Forest
Connection is partnering with the Idaho Panhandle National Forests (IPNF), the
United States Fish and Wildlife Service (USFWS), the Kalispel Tribe and others to
complete the HARP. PCFC’s representative is Liz Johnson-Gebhardt whose
phone number is (208) 448 0210. The Contractor shall direct all correspondence
and billings to this person.
3)
COMPLETION TIME - All work under the contract shall occur after August 15, 2017,
depending on work site conditions, and shall be completed by September 15th, 2017.
4)
INTENT OF SPECIFICATIONS - The apparent silence or omission of the
specifications as to any detail of any work to be done or materials to be furnished
means that the best general practice is to prevail, and that material and workmanship
of the best quality are to be used, and interpretation of the specification shall be
made upon this basis.
5)
GUARANTEE - The Contractor guarantees all work, labor and materials for a
minimum of one year. If any unsatisfactory condition or defect develops within that
time, the Contractor shall immediately place the work in a satisfactory condition and
repair all damage caused by the condition or defect at its sole expense. This
guarantee shall not apply to work which has been abused or neglected by Priest
Community Forest Connection.
6)
SUBCONTRACTORS - The Contractor shall not award any work to any
subcontractor without PCFC’s approval. The Contractor is fully responsible to PCFC
for the acts and omissions of its subcontractors and no contractual relationship shall
be created between any subcontractor and PCFC.
7)
INSURANCE - During the term of the contract, the Contractor shall maintain in force
at its own expense and provide PCFC with evidence of the below insurance:
a. Statutory Workers’ Compensation insurance for the State of Idaho as
required by law, covering Contractor’s employees. Such coverage shall
also provide Coverage B, Employer’s Liability limits of at least
$1,000,000/$1,000.000/$1,000,000.
b. Property Damage Liability insurance to include Contractor’s Property
Damage Form B Third Party Liability insurance with limits of at least
$500,000 per occurrence.
c. Commercial General Liability coverage extended to include Contractual
and Completed Operations, providing Bodily injury and Property Damage
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Liability coverage with a Combined Single Limit of $1,000,000 and one (1)
occurrence.
d.
Commercial Auto Liability coverage, with Bodily Injury and Property
Damage Liability coverage with a Combined Single Limit of $1,000,000,
any one (1) occurrence.
All insurance required pursuant to this contract, shall require the Contractor
providing evidence of coverage satisfactory to PCFC providing:
a. Insurance coverage shall not be cancelled or materially altered without
thirty (30) days prior written notice to PCFC.
b. Insurance coverage shall be primary coverage to any insurance of PCFC.
c. PCFC shall be named as an additional insured for operations arising from
this contract under the Commercial General Liability and Automobile
coverage.
The Contractor shall furnish acceptable insurance certificates to PCFC at the time
it returns the signed contract. The certificate shall specify all of the parties who
are additionally insured; and include applicable policy endorsements, the 30-day
cancellation clause, and the deduction or retention level. Insuring companies or
entities are subject to PCFC acceptance.
SECTION III. TECHNICAL REQUIREMENTS
1)
INTENT
a. It is the intent of this project to restore the Hughes Fork to its native
channel in a manner according to the designs produced by USFWS, the
IPNF and the Kalispel Tribe. See page 7 and 13. An “encouragement”
channel of 550 feet will be constructed in the native stream channel. Then
the present dam shutting off the native channel will be removed. The
present day Hughes ditch will be plugged seven (7) times using onsite
soils, creating six (6) ponds. This will result in over 5,280 feet of ditch
channel reactivation. As the equipment constructs the plugs and ponds in
the ditch, the equipment will re-trace the route they took to access the
meadow to exit the project.
b. Access to the site is somewhat tricky and should be thoroughly studied.
All designs and the access route have been created. Please see attached
design and vicinity map and equipment route map.
c. Erosion control must be taken into consideration but will probably be
minimal as we are working on flat land during the “dry” season.
Contingency plans should be noted in the proposal. (No wood fibre mulch
shall be used.)
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d. The encouragement channel will be clearly flagged prior to
implementation. The excavation of 550 feet of new (“encouragement”)
channel will reconnect the abandoned historic channels.
The
“encouragement” channel itself will be 0.84 feet (0.26 meters) deep and
23.4 feet (7.1 meters) wide. Removal of the old dam at the top of the
ditched channel will divert water into the new channel. Plugging of the
ditch will take place with spoils from channel excavation and by expanding
the ditchline into irregular pond shapes.
e. Drawings and maps of all the designs are included in this RPF and are
also available at the PCFC office, 138 Main Street, Priest River, ID.
2)
SPECIAL REQUIREMENTS
a) The project shall be bid by the listed items. (SEE ATTACHED BID
SHEETS) The bid items may be negotiated at time of award. The bids
shall include taxes, insurance, labor, materials, mobilization costs, etc.
b) Proposers shall bid all the offered work items.
c) Anticipated project start and completion dates cannot be negotiated due
to threatened and endangered species restrictions. The work window is
generous for the amount of work to be completed.
d) Contractor will be required to comply with all applicable BMP’s set out in
the USFWS Contractors Handbook. See below. All terms, conditions,
requirements and restrictions shall be complied with.
Updated Staff and Contractors Handbooks, and PROJECTS BOs can be downloaded
at: http://www.fws.gov/oregonfwo/ToolsForLandowners/OtherResources.asp, or on our
Sharepoint site: https://connect.doi.gov/fws/Portal/ppbonmfs/SitePages/Home.aspx
Contacts
The categories of actions presented in this handbook represent design and constructionrelated activities in nearly every ecosystem in Idaho, Oregon, and Washington. If at any
time there are uncertainties in implementing a GCM, PDC, or SSCM, or doubts about
which one applies, the project manager will coordinate with the Service and/or NMFS to
address those concerns and resolve any outstanding issues before proceed with project
implementation.
Contacts for questions related to PROJECTS
Idaho and Oregon – Janine Castro ([email protected])
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3)
PROPOSAL CONTENT AND FORMAT
Proposals shall be submitted in the following standardized format to facilitate
evaluation of their comparative merits:
Part 1
Description of Firm
This part should contain a brief history of the firm, the firm’s
organization, number and type of personnel, and location of the
firm’s office. This shall include proof of the physical location of the
contracting company.
Part 2
Project Staffing
Identify personnel who are anticipated to be assigned to the project.
Briefly, describe their roles and responsibilities and indicate current
and on-going training and/or certifications provided to staff. Identify
the Proposers lead personnel’s name, title and resume. Clearly
state geographically where the staff will be recruited from.
Part 3
Experience
This part shall reference the Proposers 5 (five) completed projects,
whenever and wherever the projects took place.
Particular
emphasis should be placed on current and past projects of a similar
nature. Proposers shall provide reference/proof of experience
within tight timeline projects and extended timeline projects.
Part 4
References
Provide a list of client references. The list should include the name
and telephone number of an appropriate contact person for each
client reference. PCFC reserves the right to contact any additional
individuals or firms to obtain information about the proposer.
Part 5
Proposal Description
This part should include a detailed description of the equipment and
work proposed from move in, through the project activities, and
moving off site when completed. Describe details on management
methodology, especially concerning staffing procedures.
Part 6
Financial Bid
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INTRODUCTION
The Hughes Aquatic Restoration Project (HARP) is located approximately 17 miles northeast of
Nordman in the Hughes Fork watershed of the Priest Lake Ranger District. The Hughes Fork is a
tributary to the Upper Priest River. The legal location of the project is Township 64N, Range5W,
Sections 28, 29, 32, 33 Boise Meridian, Idaho.
To restore a more natural hydrological regime in the Hughes Fork watershed, this project will
take advantage of remnants of the original channel that remain in the meadow. To encourage
the stream to return to its native channel, large, tracked equipment will reroute about 550-feet of
Hughes Fork back into its “original” channel. Next, the equipment will plug the old ditch at six
locations, moving downstream, to create a series of ponds and raise the water table in the
meadows. Please see attached design and vicinity map. This will bring the equipment back to
its entry point to exit the meadow. Please see the attached Equipment Route map.
The HARP will take about two weeks to complete in the field. Operating during the driest
possible time period, excavators will enter the meadow using a temporary crossing near the
existing old cabin located near the meadow. Floatation blocks and/or mats will be used to prevent
the equipment from sinking in the wetter parts of the meadow. To accomplish the project, we will
construct a 550 foot long “encouragement” channel and then construct “plugs” in the ditch to
pond the ditch and create a chain of wetlands. We will not re-construct the channel for the length
of the meadow. The Hughes Fork was a multi-threaded, highly braided channel that flowed
through the meadows. The encouragement channel will deliver the water to the original braided
channel network and the flow will occupy the braided system that still exists in the meadows. All
spoils generated by the construction of the new channel will be carefully spread out near the
channel and later re-vegetated. As the equipment constructs the plugs and ponds in the ditch, the
equipment will re-trace the route they took to access the meadow to exit the project area.
PROJERCT DESIGN FEATURES
The following design features will serve to eliminate or minimize the potential impacts that the
project activities could otherwise have upon the environment. The features are organized by
resource topic below. Detailed resource reports that are contained in the project file have include
information on how effective these features are at reducing or eliminating impacts.
Mechanized Equipment
 Operate in approved routes within the meadow
 Use flotation blocks and/or mats (or something similar) to avoid having large equipment
sink in the meadow.
 Operate and maintain all heavy equipment, vehicles, and power tools to minimize adverse
effects on the environment and noise disturbance to listed species, e.g., low pressure tires,
minimal hard-turn paths for track vehicles, use of temporary mats or plates to protect wet
soils, etc.
Erosion Control
 Use site planning and site erosion control measures commensurate with the scope of the
project to prevent erosion and sediment discharge from the project site.
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Before significant earthwork begins, install appropriate, temporary erosion controls
downslope to prevent sediment deposition in the riparian area, wetlands, or water body.
During construction, if eroded sediment appears likely to be deposited in the stream,
install additional sediment barriers as necessary.
Temporary erosion control measures may include fiber wattles, silt fences, jute matting,
wood fiber mulch and soil binder, or geotextiles and geosynthetic fabric.
Soil stabilization utilizing wood fiber mulch may be used to reduce erosion of bare soil
Stabilize all disturbed soils following any break in work unless construction will resume
within four days.
Remove temporary erosion controls after construction is complete and the site is fully
stabilized.
Hazardous Material Spill Prevention and Control
 Replace all petroleum-based hydraulic fluids with biodegradable products (or seek a
variance from the USFWS) before entering wetlands or working within 150 feet of a
waterbody.
 Maintain a spill containment kit, with supplies and instructions for cleanup and disposal,
adequate for the types and quantity of hazardous materials present.
 Inspect all equipment, vehicles, and power tools for fluid leaks before they leave the
staging area.
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A refueling plan for any machinery must be provided by the contractor prior to project
initiation and must include plans for refueling chainsaws if they remain above, or near the
stream or its floodplain. Refueling sites within a Riparian Habitat Conservation Area
(RHCA) must be approved by the Forest Service and have an approved spill containment
plan. Machinery will be fueled or lubricated at a distance of no less than 200 feet from
live-water. Refueling of machinery is allowed on the road so long as no contaminants can
reach a stream or ditch.
Machinery will be fueled over a surface that will facilitate spill remediation. Machinery
shall be maintained in a petroleum leak-free condition to reduce levels of groundwater
contamination.
Prohibit storage of fuels and other toxicants within RHCAs.
Transportation of fuel will occur only during daylight hours and non-inclement weather to
reduce the risk of accidents from operating in poor visibility. Fuel transporter, equipment
operator, and field crew will follow all applicable Federal, state, and local regulations
related to hazardous material spills, transport, transfer, and storage.
If a spill of chemical pollutants such as fuel or hydraulic fluid should occur, the contractor
shall immediately attempt to contain the spilled material. A petroleum spill kit will be
stored on-site and within vehicles for immediate response if a spill should occur. The
following procedures will be followed:
 For spillage on land, construct earthen berms or use other suitable barricade
material of sufficient size to contain the spill and keep it from spreading.
 For spillage on water, attempt to isolate and contain the spilled material.
Commercial booms or other suitable material shall be kept close to the active work
area to contain fuel oil spills on water;
 Immediately call the Forest Service at 208-265-1513 to report the situation.
 Call Idaho Department of Environmental Quality Hazardous Waste Science
Officer at 208-373-0198.
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Invasive Species Control
 Ensure all vehicles, equipment, and tools are as clean as possible and free from any seeds,
vegetative matter or soils.
Temporary Access Roads and Paths
 Whenever reasonable, preferentially use existing access roads and paths.
 Minimize the number and length of temporary access roads and paths through riparian
areas and floodplains.
 Minimize removal of riparian vegetation. When it is necessary to remove vegetation, cut
at ground level (no grubbing).
 After construction is complete, obliterate all temporary access roads and paths, stabilize
the soil, and revegetate the area. Temporary roads and paths in wet areas or areas prone to
flooding will be obliterated by the end of the in-water work window. De-compact road
surfaces and drainage areas, pull fill material onto the running surface, and reshape to
match the original contours.
Aquatic Species (including Threatened and Endangered Species)
 In all instances, the project would meet the IPNF Forest Plan (2015) including the Inland
Native Fish Strategy.
 The instream work window for bull trout in Hughes Fork would take place over two
consecutive weeks between July 15–August 31. However, if the conditions are too wet
during that time period, the project might have to be rescheduled and the work would
require a variance from the USFWS to shift the work window into September to
maximize drier conditions. Scheduling of work shall be done to minimize adverse
environmental effects to listed bull trout, or their habitat, from sediment delivery. The
work schedule shall be revised if conditions are such that significant pollution, such as
construction related sediment, could result from the scheduled activities. The Fisheries
Biologist and Wildlife Biologist must be consulted in the event there is a need to work in
the stream outside of the approved work window.
 A preconstruction conference with the contractor will be held to ensure all items
contained in the proposed action section of the BA are understood. All requirements and
stipulations for sediment control listed on any State and/or Federal fill and removal permit
will be discussed and adhered to as well.
 If redds or mature and possibly migratory bull trout are found at any time within any of
the reaches, work must stop immediately and the District Fisheries Biologist must be
notified. A review of the area may be required to determine if and how work may
continue. Work may only resume after approval by the Fisheries Biologist.
Soil and Water Resources
 All project related activities would occur in accordance with the Soil and Water
Conservation Handbook (USDA Forest Service 1988; FSH 2509.22).
 No construction will take place during times of saturated soil moisture or when runoff
from disturbances may reach the stream.
 Where soils are exposed during project implementation, the exposed soils will be seeded
and mulched and/or planted. Only native seed that is certified weed free will be applied.
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The sites will be mulched with one of the following: brush from the area, certified weed
free straw or wood strand straw.
In all instances, wetlands will not be disturbed by moving logs. No logs will be dragged
through marshy wet areas adjacent to the stream.
Grizzly Bear Management and Protection Plan
IPNF employees, volunteers, contractors, subcontractors, and other Federal/State agencies will
comply with the following requirements in the conduct of any activities conducted in or adjacent
to Bear Management Units (BMUs) on National Forest System lands. This protection plan will
be made available to all personnel conducting activity within or adjacent to BMUs and will be
displayed in a conspicuous location at any contractor/subcontractors place of business and in
each camp. This plan will be reviewed during a pre-work meeting with contractors; and with
Forest Service employees/volunteers in conjunction with Job Hazard Analysis reviews.
All personnel involved in activities within grizzly bear habitat on National Forest land will be
given information relating to identification of bear species and human conduct prior to the start of
activities. Brochures concerning human use in grizzly country and bear identification are
available at Forest Service offices. The contractor is responsible for making employees aware of
the following information:
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The grizzly bear is classified as threatened under the Endangered Species Act.
The Forest Service is mandated to conduct management activities in a manner that
promotes recovery of all threatened and endangered species.
The areas they are working in are within grizzly bear habitat and are essential to the
recovery of the bear.
Grizzly bear/human encounters are possible.
Proper techniques of food handling and food storage, travel, camping, and other such
activities are required to reduce opportunities for conflict (see IPNF Food Storage
Order). All personnel will be given a copy of the IPNF Food Storage Order and will
adhere to the requirements contained within it.
Penalties for illegal killing of grizzly bears include up to $100,000 fine and one year in
jail.
The contractor will adhere to all restrictions as outlined in current Idaho Panhandle
National Forests Motor Vehicle Use Map, unless authorized otherwise.
The responsible party shall report any human/bear conflicts or grizzly bear observations
to the Forest Service.
The responsible party shall report the death and location of livestock to a Forest Service
official within 24 hours of discovery.
No project activities would occur from April 1 through June 15 to limit the potential
disturbance to grizzly bears during the expected season of use of the proposed action
area.
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BID SHEET
Work and Material Items Bid Sheet
Unit Bid
Mobilization *
$__________
Unit Bid
Mechanized equipment **
$__________
Total Bid
$__________
Total Bid
$_____________
____________________________________________________________________________________
Erosion Control
Unit Bid
Total Bid
$___________
$___________
____________________________________________________________________________________
Unit Bid
Hazardous Material Spill Prevention and Control
(see page 8)
$___________
TOTAL BID:
Total Bid
$___________
$__________
* must include temporary channel crossing and route across the meadow (see equipment route design)
** must include refueling plan
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EQUIPMENT ROUTE
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DESIGN AND VICNITY MAP
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