1. Process: Attendance Process
2. Purpose: Assign faculty, Maintain timetable and marks student’s attendance in college
3. Screens in this process
Screen Name
Allot Batches
Access By User Role
Education in charge
Assign Faculty
Purpose
To divide students in batches
for practical sessions
Assign courses to teachers
Maintain Timetable
Maintain timetable
Section head
View My Courses (teacher)
Course teacher
View My Courses (student)
View courses assigned to
teacher
View timetable of the course
teacher
Mark absent students for
theory/practical
View courses taken by student
View My Timetable (student)
View student’s timetable
Student
Print Student Attendance
Report
Print student attendance
report
Course teacher
Mark Defaulter Students
Mark defaulter students whose
attendance is < 80%
Print debar candidates list
Section Head
View My Timetable (teacher)
Mark Student Attendance
Print Debar candidate List
Section head
Course teacher
Course teacher
Student
College Exam office
4.1 Login Screen
4.2 Allot Batches
Screen Operation: Select academic year, program and semester. List of students in the selected criteria
will be displayed. Enter number of batches in which to divide students. Click Apply button. The system
will automatically assign a Class and a Batch number to the students depending on class capacity
(defined at college level) and batch size (defined at system level). If you wish to change a student’s class
or a batch, you can edit the same in the text box. Click Save button to save the data. A message “Data
saved successfully” will be displayed.
4.3 Assign Faculty
Screen Operation: Select academic year, program, semester and Class. Click Search button. List of
Batches in the selected class will be displayed. Against each batch, 2 dropdowns will be displayed having
list of course teachers in the college, one for theory and one for practical. In each dropdown, select one
or more course teachers. Click Save button to save the data. A message “Data saved successfully” will be
displayed.
4.4 Maintain Timetable
Screen Operation: Select academic year, program, semester and class. Click Search. The timetable of the
selected class will be displayed with time slots on the horizontal scale and Weekdays on the vertical
scale. Double click in a cell to assign the course, theory or practical, a course teacher and classroom for
that day/time.
4.5 View My Courses
Screen Operation: When the course teacher user clicks on the menu for this screen, the screen will
automatically display the courses which have been assigned to the user. Program, Semester, Course
Name, Description will be displayed. Hyperlinks are provided to view the timetable of the course, view
list of students who are registered for the course and view Exam timetable for that course.
4.6 View My Timetable (teacher)
Screen Operation: When the course teacher user clicks on the menu for this screen, the screen will
automatically display the timetable of All the courses which have been assigned to the user.
4.7 Mark Student Attendance
Screen Operation: Login as the course teacher user. View the timetable. Double click in the cell of the
desired date/time cell of the timetable. The above screen will be displayed which has the list of students
and roll numbers in the class/batch as per the timetable. The teacher has to mark only the absent
students by clicking in the checkbox against the student. Click Save button to save the data. A message
“Student Attendance is updated” is displayed.
4.8 Print Student Attendance Report
Screen Operation: Select academic year, program, semester, class and course. Click Search button.
The attendance report of the selected criteria will be displayed in a separate pop-up window.
Click on the Print button to print the report.
4.9 View My Timetable (Student)
Screen Operation: Login as a student user and click the menu for this screen. The screen automatically
displays the timetable of the class in which student is studying. The time slots are shown on the
horizontal scale while days are shown on the vertical scale. Each cell shows the period , the course,
Batch no., Theory or practical, Class room and teacher’s name for that period.
4.10 Print Student Attendance Report
Screen Operation: Login as student and click on the menu for this report. The report shows the student
how many classes were conducted, how many were attended and the percentage of attendance for the
selected course.
4.11 Mark Defaulter Students
Screen Operation: Select academic year, program, semester, class and course. Click Search button.
The list of students whose attendance is less than specified percentage (80%) will be displayed in the
result grid. Check the checkbox against the student whom you want to mark as Defaulter and he will be
debarred from attending the examination of this course.
4.12 Print Debar candidate List
Screen Operation: This screen is used to print the report of students who have been debarred due to
insufficient attendance as per the previous screen. The report shows student’s name, roll no., total
classes held, present classes and percentage of attendance.
4.13 View Attendance (Student)
Screen Operation: Login as student and click the menu for this screen. The screen will automatically
display the attendance report of the student. It will show for each course, present count, absent count,
total classes and percentage of attendance. Using this screen, the student can know his attendance
percentage in advance and make up for the absence so as to avoid getting debarred.