Club Funding
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Workshop Topics
Eligibility for Funding
Club Funding Procedures
Requesting Club “6” Account Funds
Requesting Co-Curricular Activities Funds
Requesting Club Activities
Point System Guidelines
Eligibility for Funding
It’s as EASY as 1 … 2 … 3
1. Attend Club Funding Workshop
2. Turn in Annual Forms
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Advisor Agreement
Officer List
Club Charter Renewal
Constitution
Club “6” Account Signature Form
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Due by 4 pm, Friday, Oct. 14, 2016
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Bld. 130, Rm. 113, Inbox on back counter-
3. Earn Points and Submit All Requests on
time.
Two Sources of Money
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Club Funds (“6” Account)
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Money raised through bake sales, car washes,
donations, etc.
Co-Curricular Activities
Funds
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Money requested from the
Co-Curricular Activities Department
Club Fund 6 Accounts
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Making Purchases:
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Contact our office for vendor choices
Complete an All in One Request Form before purchase
Attach Minutes showing approval for purchase
Attach Price Quote
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Getting Reimbursed for Purchases:
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Clubs NOT tax exempt
Complete an All in One Request Form before purchase
Attach Minutes showing approval for reimbursement
Submit original receipt after purchase
Deposits:
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Use Deposit form
Checks made out to Daytona State College
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Driver’s License written on check
Co-Curricular Activities Funds
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Making Purchases:
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Contact our office for Vendor Choices
Complete All in One Request Form
Attach invoice or price quote.
*College IS Tax Exempt
Getting Reimbursed for Purchases:
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Prior to Purchase:
Complete All in One Request Form
Return original sales receipt to our office
Student Travel
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Set Up a Travel Authorization Meeting with the
Co-Curricular Activities Staff
Request for Travel:
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Complete All in One Request Form
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Attach necessary documentation
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Hotel Stay:
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Conference:
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Rooming list with Student Names and ID #s
Student List with ID #s
Registration Forms
Complete Student Travel Agreement form
Include in packet Advisor’s Travel Information for
pre-approval
30 days advance notice for in-state travel
60 days advance notice for out-of-state travel
See Club Handbook for details
Planning Events
Advance planning always pays off!
 Break down event into smaller tasks
 Assign people to each task
 Complete All in One Request Form
 At least 10 business days prior to event
 Use form for on or off campus events
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Where Can You Find the
Club Handbook & Forms?
www.daytonastate.edu

Student Life

Co-Curricular Activities
http://www.daytonastate.edu/student_act/
on the Portal- Co-Curricular Activities
Advertise Your Event
Messages must be submitted at least two weeks prior to date you would like your
message to air.
Co-Curricular Activities
In-house Broadcast System Request
Date:
Requestor:
Extension:
Email Address:
Message Title:
Message
Description:
Who?
What?
When?
Where?
Brief
description of
event or activity
(20 words or
less)
Dates to be
broadcast
Begin Date:
End Date:
Contact
Information:
Please send this broadcast request to Steven Pruitt:
[email protected] or [email protected]
Messages will be updated once per week, with the exception of emergency messages.
If you would like a specific image to appear with your message, please email it along
with this form.
Goals of Points System
To encourage club involvement with :
• New student recruitment efforts
• Visible activities on campus
• Activities that support student success
• Opportunities for developing leadership/organizational skills
• Community service learning opportunities
Points System Success Stories
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47 Clubs Participated in
2015/2016 Compared to 41
Clubs in 2014-2015
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Community service hours –
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1,970 hours-13-14
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Money raised for local
organizations – $17,900
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This was in addition to
Rotaract/SGA #FORTHEKIDS
reaching their goal for $35,000
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2,468- 14-15
to build a bottle school in
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2,867 – 15/16
Guatemala
Updates to
Funding System
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Levels Based on
Points Achieved
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Updated Report
Form
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Flyer advertising
club activities to
students to serve as
back up
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Point Categories
Funding Levels
Gold Level- (50 points) eligible for up to $500 the following
semester. Clubs in gold category may also be allotted greater
amounts of funding if they are recipients of a national award,
recognition, or for participation in a conference and/or
tournament after review by the Co-Curricular Activities Dept.
Silver category - (40-49 points) are eligible to request
$250 during the semester following their achievement
of Silver status
Bronze category - (35-39 points) may request $100
following their achievement of Bronze status.
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Participation forms reviewed to determine total hours for recognition at
Annual Club Banquet
 Points in excess of the 50 will roll into next semester totals
Club Current Levels
ASID
AAUW
Business Club
Studio Rats
Computer Tech Club
Global Friends
HIM
Digital Media Falcons
Human Services Club
Student Photography
Association
Improv Club
Psy Psi DeLand Student
Paralegal
Student Respiratory Care
Student Occupational
Therapy Assistant
Surf Club
Table Top Gaming
Psychology
Phi Theta Kappa
Sigma Beta Delta
Sigma Kappa Delta
SGA
SADHA
Science Club
Student Massage
American Sign Language
Encounter
Flag Football Club
Locating Opportunities
Monthly Email to Advisors to include:
• College Engagement Events
• Co-Curricular Activities Community Projects/
Events
• Up-and-Coming Volunteer Events/ Service
Projects
• Chart of Club Point Standings
Club Leadership Retreat
October 7th
October 8th
• Protecting Your Online/ Social
Media Message
• Professional Etiquette
• Building Trust/ Working Together
• Team Building
• Ropes Course
• High ropes/ Zip Lining
News Journal Center
8:30 am- 2 pm
Meet at Student Center
Travel to Zoom Air
8:30 am- 2 pm
Remaining Co-Curricular Events
Fall 2016
Hispanic Heritage Day
Daytona Campus
Oct. 5 11-1pm
Student Landing
Italian Heritage Day
Daytona Campus
Oct. 12 11-1pm
Student Landing
Native American Heritage Day
Daytona Campus
November 1 11-1pm
Student Landing
International Cultural Festival
Daytona Campus
Wed. Nov 9 11-1pm
ECHO Plaza/
Landing
Veteran’s Day
Daytona Campus
Fri., Nov 11 11-1pm
Student Landing
Basket Brigade Collections
College Wide
M-F Nov. 14-18
SGA Offices
Basket Brigade Deliveries
Daytona Campus
Sat Nov 19th
SGA Office
Report Guidelines
• Turned in by 5:00 pm on the last Thursday of the month
• Inbox 130/154, [email protected]
• Reports will be reviewed and points awarded at the beginning of each
month.
• Once the award is determined the Advisor will receive an email with
semester point totals.
• No Club Meetings or Fundraisers listed on reports
Since December is a short month due to finals, end of classes, and the
holiday break; all forms for events held during or after finals week in
December must be included in the first January submission. As such, these
events will count toward the Spring Semester totals.
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Director of Co-Curricular Activities:
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Bruce Cook
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[email protected]
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506-4417
Senior Staff Assistant & Paperwork Guru:
 Jennifer Thomas
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[email protected]
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506-3131
Co-Curricular Activities & News4U
In-house Broadcast System:
 Steve Pruitt
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[email protected]
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506-3366
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Coordinator Co-Curricular Activities &
Intramural Sports:
 Lori Lemoine
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[email protected]
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506-3486
DeLand, Deltona, FPC & NSB Co-Curricular
Activities & Social Media:
 Philip Rogers
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[email protected]
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785-2202
CO-CURRICULAR CONTACTS
Questions???