Middleton Wings Youth Hockey
Team Management How-To Guide
(Adapted from WAHA Region 4 Team Manager Guide)
Thank you for volunteering
 Your hard work is appreciated!
 You will wear many ‘hats’ this season
 Training will not answer every question – but is a resource
Training Topics
 Manager Duties
 Communication & Coordination
 Training and Game Scheduling
 Reporting
 Officials
 Rosters
 Funds
 Tournaments
 Patches
 Resources
 Zero Tolerance Policy
Team Manager Registration
Process
 Middleton Youth Hockey Registration
 Complete Middleton Youth Hockey
Online Application.
https://middleton.sportngin.com/registe
r/form/865323452
 USA Hockey Safesport Training
 Complete Online Safesport Training
http://www.usahockey.com/safesporttra
iningockey
 Follow Instructions on website. Note:
If you do not have a USA Hockey
Membership Number, you can request
a free number as a volunteer/manager.
Team Manager Duties –
Communication & Coordination
 You are the information person
 Communicate in writing if possible
• Schedules
• Contact Information
• Questions & Concerns
 Know the ALD in your Association and Region 4
 Get to know other Team Managers
• Good resources
 Set up Team Meeting
• Introduce Coaches
• Discuss Player expectations
• Discuss Parent helpers
• Discuss Tournaments and Slush Fund
• Handout/Complete any necessary paperwork
Team Manager Duties –
Training & Game Scheduling
 Attend or view Training provided by the Club
 Attend Region 4 Meeting, held each fall shortly after
teams are formed. Your ALD will provide the date.
 Schedule Games
• Most time consuming job
• League Games scheduled with Region 4 ALD schedule first if possible
• Scrimmages games scheduled between you and
other association Team Manager:
 Trade ice equally (give a sheet when you get
a sheet)
 Expect conflicts: games get cancelled,
changed, rescheduled every year
 Make sure to document all your scheduling
 Region 4 Website lists Managers by age
level (www.region4hockey.org)
NOTE: The Region 4 Meeting is a great opportunity to meet Team Managers from other clubs
and schedule games. Take your ice schedule with you, and consider wearing something with the
Wings logo to help make connections.
Team Manager Duties –
Scheduling Officials & Securing Parent Help
 Schedule Officials for all your games asap
• See ‘Registering with DCHOA’
 Coordinate Parent Help – There is a role for
everyone… get help!
•
Home and Away Game Parent Duties
 Teams provide clock keeper, scorekeeper,
and penalty box personnel at games. Each
team is responsible for manning their own
penalty box. Home team runs the clock,
Visitors fill out the score sheet.
 If parents need Clock and/or Scorekeeping
training, contact your ALD for assistance.
• Tournament Coordination: Hotel
accommodations and team dinner planning for
away tournaments. Be sure to secure room
blocks early.
• End of Year Party and Coaches/Players gifts
Team Manager Duties –
Required Paperwork
Complete All Paperwork
• Proof of age is required for all players:
 For most returning travel team players, age has been previously verified with WAHA
and no additional action is required (a “V” on the official WAHA Roster indicates a
skaters age has been verified).
 For players not yet verified, work with parent to annotate their skaters birth
certificate. Keep a copy of the completed annotation form – you will need to show it
at tournament and any state tournament/playoff check-ins.
• Create and Distribute Team Contact sheets
• Create/Print Roster Labels for score sheets (3 needed per game)
• CEP cards from Coaches (make a copy – you will need these for Tournament and State
Tournament/playoff Check-in)
• Code of Conduct Forms (now part of registration process, so no action required unless
you are notified by the registrar that any signed forms are missing)
• Rosters (See page on Rosters)
• Schedules
 Complete and e-mail to Parents after games are scheduled.
 Post schedule on Club web-site. Contact Wes Cole for access ([email protected])
 Communicate/post changes as needed.
Team Manager Duties –
Game Reporting
 Game Score sheets are completed for every game
• Supply of sheets given by Club
 Post game results weekly to Region 4 web-site
• Register with Region 4 to gain access to site
• Association will provide you and access code
 To Register with Region 4
• Go to http://www.region4hockey.org
• Along bottom of page, click on ‘Member’s Area’
• Click on Registration Page
• Fill in access code and follow online
instructions. ** Returning managers, click on Edit my Info
and follow online instructions
• Once completed, you can go to the website,
login, and perform a variety of tasks: report
your scores, check your results, download a list
of other association’s managers at your level,
list games you are looking for, etc. by clicking
on the appropriate tab.
Team Manager Duties –
Game Reporting, cont.…
 Reporting scores on the Site: Online form
divided into two sections
• Top portion = reporting League Games
 League games are assigned a
number and the number is needed to
properly report the score and should
be noted on the score sheet.
 League game numbers are
distributed to Team Managers at the
beginning of the season by the
Association
]
•

Lower portion = reporting scrimmage and
tournament game
Any “Game Misconduct” by a player or
coach must be recorded by the home team
at the time the score is submitted.
Team Manager Duties –
Game Reporting, cont.…
 Game reports must be reported at the end
of the weekend of play
 Region 4 ALD’s verify scores and update
standings at the beginning of each week
 Your record helps determine where your
team is seated in playoffs.
 Not all Associations belong to the league.
 In order to help Region 4 prepare the playoff
information, Managers should also file their
team roster on the website.
 Any questions about the website can be
submitted online: Click on Contact Us and
submit questions or concerns to your ALD
or the Web author (Bill Kettler).
Team Manager Duties –
Scheduling Officials
 Register with the Dane County Hockey Officials
(DCHOA). ** If you have registered in previous years –
don’t register again, request that your login be renewed
• Go to: http://www.dchoa.org
• Follow the online instructions for requesting
a login
 Once you have a login, you can request,
change, and cancel officials; check your
schedule; and download helpful information
 Any questions regarding the website or
scheduling of officials can be directed to the
Scheduler at: [email protected]
Team Manager Duties –
Scheduling Officials, cont.…
 Things to remember:
• It is best to schedule officials for all of
your home games as soon as you
receive the team’s schedule
• You must cancel or change officials at
least 10 days prior to a game
• Check your schedule often to make
sure you have officials scheduled for
upcoming games
• Requesting officials late means less
chance of having them scheduled
• You receive confirmation emails that
officials have been requested, changes
have been made, etc. Save all
communication regarding officials
Team Manager Duties –
Scheduling Officials, cont.…
 How to check your schedule:
• Go to the website: http://www.dchoa.org
• Click on Login; enter your user name and
password; click Login again
• A schedule page will appear (dates entered,
are default dates. You can widen or shorten
the time frame by changing the dates
entered
• Click on the “Association” drop down menu
and click on “Middleton Wings”.
• Click on the “Age Level” drop down menu
arrow and click on your age level (Squirt,
PeeWee, etc.)
• Click on the “Team” drop down menu arrow
and click on your team level (Team 1 is the A
team, Team 2 is the B team, etc.)
• Click on “Display Schedule”. Your schedule
will appear and you will see whether officials
are assigned or there are open spots.
Team Manager Duties –
Rosters
 Each team is required to submit an official USA
Hockey Roster by Dec. 31st
 The Association will send a team roster with
the player and parent information
 Verify all information as quickly as possible and
report any changes to the Association
Registrar
 As soon as you have your USA Hockey roster,
have all the players and coaches sign the
roster
 Return to your ALD or Club Registrar
 Rosters are shown (required) at tournaments
and for Region 4 playoff and State
tournaments
Team Manager Duties –
Funds
 Team Managers often collect team funds
(a.k.a. a “Slush Fund”) to simplify
collection and payments for:
• Tournament entry fees
• Coaches gifts/player’s gifts
• Team events
 Dinner at tournaments
 Outings

Total fund amount is determined by the
Team Manager based on estimated cost
of expenses. Total amount is then
equally divided among families of team.

Payments are made by parents to the
Team Manager, who administers
payments and keeps track of fund
balance (some Team Managers choose
to set up separate bank accounts).
Team Manager Duties –
Tournaments
 Tournaments for each team have been selected
by the Tournament Director in coordination with
the Ice Scheduler. A list of tournaments for your
team will be provided to you, and you are
responsible for registering your team in each
of these tournaments as soon as possible
(many will fill by early November):
• To register, contact the Tournament
Director for the host club (this information
is typically available on host club web site.
If you need help, contact our club
Tournament Director). The web site or
Tournament Director will provide specific
registration requirements.
• You will be required to pay the
Tournament registration fee at the time of
registration. Payment should be
reimbursed from the Team slush fund.
Team Manager Duties –
Tournaments, cont...
 When selecting tournaments, the club tries to select
one local and two travel tournaments per team:
• Occasionally a team may be given an option
of 2-3 tournaments to choose between. It is
up to the Coach, Team Manager and parents
to pick which of these tournaments to attend.
• If coaches desire to go to tournaments
different than those provided, with the
exception of Middleton hosted tournaments,
they can switch as long as it is the same
weekend.
• If coaches want to attend a different
tournament on a different weekend, they
must contact their ALD and club Ice
Scheduler to see if the ice schedule can
accommodate.
 Other WAHA sanctioned events can be
found at (http://www.waha-hockey.com).
Team Manager Duties –
Patches
 Keep track of patches earned throughout
season. At the end of the season you will submit
the list of patches earned to either a club point
person or WAHA directly. Score sheets must
also be turned in for players to earn patches
 Players can only earn one patch of each type per
year (i.e.: player having 3 Hat tricks during the season gets 1
Hat trick patch. The same player, however, can earn other
patches)
 Possible Patches to earn:
1. Shut Out – awarded to a goalie when the other
team’s score is zero at the end of a game.
2. Blue Line patch – awarded to the players playing
defense when a goalie earns a shut out (up to 5
players per game)
3. Hat trick – awarded to a player scoring 3 goals
during a game
4. Playmaker – awarded to a player earning 3
assists during a game
Resources
 There are several resources for help and
information
•
Other Team Managers
•
Coaches
•
Association Board Members (full list of
Wings Board Members and contact
information on Wings web site).
•
Age Level Directors (ALD’s) both within
the Association and at Region 4 Hockey
•
Region 4 Hockey website
http://www.region4hockey.org
•
Dane County Hockey Officials Association
(DCHOA) website http://www.dchoa.org
•
Wisconsin Amateur Hockey Association
(WAHA) website http://www.wahahockey.com
Zero Tolerance Policy
If a coach, player, parent, or spectator becomes unruly and
displays verbal or nonverbal abuse, they may be ejected from
the game. If the refs perceive potential, or an on going conflict,
off or on the ice, they have been instructed to avoid verbal or
physical attempts to communicate with the person(s), and are
to call 911 for assistance.
DCYHC supports the Referee game officials and will not
tolerate angry words or gestures directed towards Refs from
the bench or spectators. Not only is this behavior poor example
to our children on how we treat authority, it also quickly lowers
esteem for your Organization as a whole.
Please familiarize the Zero Tolerance Rule to your Players,
Coaches and Parents. Dane County Officials are having some
difficulty obtaining and retaining young officials. Often times the
officials are adolescents just like your son and or daughter.
These officials are learning the ropes. Dane County needs
young officials to progress and continue developing their
referee careers.
If you hear someone "Ref-bashing" pretend for a moment that
Ref is your son or daughter. Inform the person of the Zero
Tolerance Rule. Dane County will thank you...and so will the
others in the stands
Conclusion
 Your job is very important
 Takes organization, leadership, patience
 Don’t hesitate to ask questions and seek
answers
 Support and respect the game and all
aspects of hockey
 Thank you for your commitment