Creating sporting opportunities in every community
Community use of school sports facilities
Sport England draft strategy
Maximise value from
current NGB
investment
Places
People
Play
Set the criteria and
support system for
NGB 2013-17
investment
Market development
Strategic direction and market intelligence
Sport England draft strategy
• Do more: access to school facilities
• Context: supply of facilities on school sites, financial
challenges
• Revised guidance for schools
• What works? What doesn’t?
• Where can Sport England add value?
Creating sporting opportunities in every community
Community use of school sports facilities
Key myths and considerations
13 July 2017
Context
Political
• Fragmentation of sector
• Reducing subsidies
• Localism – Big Society
Opportunities or threats?
School
• Type of school
• Aspirations for community sporting use
• Potential users and what they will expect
Cut your cloth appropriately
Sport
• £480m to National Governing Bodies to deliver outcomes
• Latent demand 23,913,500 (people over 16 who have expressed a
desire to do more sport)
Creating sporting opportunities in every community
5
Community use myths
• Three key issues:Money
Partnerships
Management
• Community use is a cash cow
• Opening up your facilities for community use can involve heavy
expenditure
• Developing effective use is simply a case of opening the doors
• Schools can deliver effective community use on their own in
isolation
• Hiring out school sports facilities regularly to the community will
make it difficult for the school to meet the demands of the
curriculum
• My school site cannot be opened safely in the daytime for use by
the community
• To open up my school effectively will require complex
management which will impact my school
• Management of and use by the community of your school sports
facilities will continue when you transfer out of LEA control.
Core principles
– Clear vision, strategy and objectives
– Vision linked and subsequently developed with local partners
– Appropriate management approach linked to your vision
– Appropriate programming
– Work in partnership with sport
Develop community use which is appropriate to you
Developing partnerships
Growing existing and establishing new partnerships will be the key to creating a
vibrant facility.
First point of contacts
• County Sports Partnerships (CSPs) – understand local sporting landscape
and links into key partners both locally and nationally
• Local Authorities –landscape changing, differing offer across the country
Who else?
• National Governing Bodies )
• School Sports Partnerships ) All should have links into CSPs
• Local Sports Networks
)
• Management Companies/Trusts
Management & delivery options
• Direct management by the school
– In house lettings & play and pay
– Key holder arrangement with clubs
– Pro active management by the school : employing a community sports
manager
– Pro active management by the school : setting up an extended school
company
• External Management
–
–
–
–
–
–
Club
Local Trust or 3rd party organisation
Specialist private sector leisure management company
Specialist community use provider
Local Authority
Consortia/network approach
Programming – Generating Income
Name of club (s) or bodies utilising the
facility
No of hours
Community
Total
Hours
p/a
Cost per
hour
Income
per week
Income per
month
(4 weeks)
Income per
year
GRAND
TOTAL
48 weeks
Suffolk Flying Feathers
13
624
£25.00
£325.00
£1,300.00
£15,600.00
£15,600.00
Suffolk Panthers Basketball Club
7
336
£25.00
£175.00
£700.00
£8,400.00
£8,400.00
20
£24,000.00
36 Weeks
Suffolk Flying Feathers
13
468
£35.00
£455.00
£1,820.00
£16,380.00
£16,380.00
Suffolk Panthers Basketball Club
7
252
£35.00
£245.00
£980.00
£8,820.00
£8,820.00
20
£25,200.00
Managing costs - Expenditure
Pay & Play
Pay & Play
Hire to clubs
All costs included
Re-programming of cleaning
Promotional costs removed
Estimated annual hours – Community Activity
600
600
600
Estimated Average sqm floor area (inc changing rooms)
800
800
800
600
Gas charges per sqm per hour
0.00333
0.00333
0.00333
800
Annual gas charges
£1,598
£1,598
£1,598
0.00333
Electricity charges per sqm per hour
0.00504
0.00504
0.00504
£1,598
Annual electricity charges
£2,419
£2,419
£2,419
0.00504
Lifecycle costs per sqm per hour
0.0045
0.0045
0.0045
£2,419
Annual lifecycle costs
£2,160
£2,160
£2,160
0.0045
Cleaning rate per sqm per hour
0.0075
Annual cleaning costs
£3,600
Promotional booking management/admin costs per
hour
£10.00
Annual promotional booking management/admin costs
£6,000
Caretaking rates per hour
£20.00
Annual caretaking costs
£12,000
Annual Gross Contributions
£25,358
Beak even (charge per hour to meet costs)
£42.26
Potential school income
£25,000
Surplus/deficit
-£358
In House Model
Key holder
approach
Caretaker costs removed
£2,160
£10.00
£6,000
£20.00
£20.00
£12,000
£12,000
£21,758
£19,358
£36.26
£32.26
£25,000
£25,000
£3,242
£9,242
£7,358
£12.26
£25,000
£21,242
Legal and governance
Depends of the Management option chosen
• Community Use/Dual Use Agreements – Used by ‘interested’
parties involved with use of facilities
• Hire Agreements – One off basis
• Codes of Practice – could be part of above or separate
VAT
• Does not have to be a barrier
• Appropriate programming can overcome this issue (see
Sport England website)
http://www.sportengland.org/support__advice/building_schools
_and_sport/accessing_school_facilities.aspx
Win – Win
Talking to schools and education sector we have learnt:
• Appears to be very little resistance from schools to open
facilities to community sport.
• Large latent sports demand for facilities
• Need to understand each others requirements – they are
usually symbiotic
SHARED OUTCOME
Sustainable programme of use at a reasonable price, that
delivers the school vision and at least a cost neutral
business plan
Key information
• Case studies and resources to support can be found at:Sport England Web Site – Support and Advice – Accessing School
Facilities
http://www.sportengland.org/support__advice/building_school
s_and_sport/accessing_school_facilities.aspx
Jonathan Bruck
[email protected]
0207 273 1582