CLASSIFICATION REVIEW FORM
INFORMATION FOR APPLICANTS
Clause 37 of the WA Government Health Services (ALHMWU) Agreement 2002 (the
Agreement) provides:
The parties agree that there needs to be a formal reclassification process for groups of
employees from a particular work area/classification or individuals where there is only one
employed.
(4)
The reclassification claim will be determined by comparing the skills/duties/
responsibilities etc at the point of employment to those which have changed or been
added to the position. The parties agree to develop appropriate documentation
during the life of the Agreement.
(5)
The reclassification claim will be presented to a Review Committee established by
agreement between the union and the employer. The process will be as follows:
(6)
(d)
Affected employee/employees will contact the LHMU office in regard to their
claim. The union may request to advocate on behalf of the employee at the
Review Committee.
(e)
All employee/s will complete the appropriate documentation detailing the
change in skills/duties/responsibilities etc.
(f)
The claim will be presented on behalf of the employee/s to the relevant
Committee and the Human Resources Department has no right of veto over
the claim.
If agreement cannot be reached then the matter will be referred to the AIRC for
resolution.
This form reflects the agreement of the parties to the WA Government Health Services
(ALHMWU) Agreement 2002 on the mechanism for individuals and groups of individuals to
seek reviews of the classification of the their positions.
The completed Classification Review Form is to be forwarded to “Classification Review
Committee” c/o [insert Hospital/Health Service HR Services point of contact].
The following information must be attached to this form:
1.
A current Job Description Form for your position, signed by yourself and your [insert
appropriate Manager], and any previous relevant JDF’s for your position.
2.
Copies of comparison JDF’s or duty statements for any positions that you have cited
as comparisons.
A classification review claim will be reviewed in accordance with the Work Value Principle in
the Federal Wage Principles.
Attachment 1 to OP 1757/04
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CLASSIFICATION REVIEW FORM
YOUR DETAILS
NAME: _______________________________________________________________
CONTACT NO (WORK): _________________________________________________
YOUR POSITION DETAILS
JOB TITLE: ___________________________________________________________
HOSPITAL/HEALTH SERVICE: ___________________________________________
DEPARTMENT: _______________________________________________________
CLAIM DETAILS
CURRENT CLASSIFICATION: ____________________________________________
CLASSIFICATION SOUGHT: _____________________________________________
JOB TITLE SOUGHT: ___________________________________________________
I certify that I am the occupant of the position
SIGNATURE: _________________________________________________________
DATE: _________________________
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1.
The grounds on which I am seeking the classification review are:
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2.
What is the prime function of this position? (THIS SHOULD APPEAR ON YOUR
JOB DESCRIPTION)
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3.
What duties of a higher responsibility or skill level have been added to your
position? Please give details of the nature of these changes, when and why
they have occurred and the time spent carrying out these duties.
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4.
Were any of your new duties previously carried out by other positions within
the Hospital/Health Service?
YES
NO
If YES please indicate the responsibilities and the position which previously carried
these out.
If NO please try to explain what has lead to you performing these duties.
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5.
Please list below any positions, within the same Award, which have the same
or similar duties to your position? (Either in your own Hospital/Health Service
or in external Hospitals/Health Services)
(You may need to speak to your Union for this information)
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6.
What are the similarities and differences between the positions listed in Q 5
and your own position?
You should cover the following areas when detailing differences:
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duties
responsibilities
supervision (if appropriate)
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7.
Is there any further information you wish to provide to support your claim?
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CERTIFICATION
I certify that the information contained within this Classification Review Form is accurate.
SIGNATURE OF APPLICANT
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DATE __________________________
CERTIFICATION
I certify that the information contained within this Classification Review Form is accurate
and the duties are ongoing.
SIGNATURE OF SUPERVISOR / MANAGER
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DATE __________________________
Attachment 1 to OP 1757/04
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CLASSIFICATION REVIEW FORM
GENERAL INFORMATION FOR
CLASSIFICATION REVIEW CLAIM
EMPLOYEES
WHO
WISH
TO
LODGE
A
If you are employed under the Health and Disability Services - Support Workers – Western
Australian Government Award 2001 (the Support Workers Award) you are eligible to have
the classification of their position reviewed where there have been changes to the work
value of their position.
Work value is not to be confused with the volume of work – higher work value means that
you need new and more complex skills to perform your job and you have more
responsibility in your job. The work value does not increase if you are simply performing
additional duties or have more work to do. The work value of your position must also have
changed significantly – a minor change will not warrant a review of your classification.
These questions will help to establish if your position should be reviewed.
Q1.
Are you covered by the Support Workers Award?
Y/N
Q2.
Have your duties changed, or have additional duties have been added
to your job?
Y/N
Q3.
Have the changes to your job required you to learn more skills to
undertake any new duties?
Y/N
Q4.
Have the changes to your job increased the level of your responsibility?
Y/N
If the answer to all of the questions above is yes, you may have a case for your position to
be reclassified. If the answer is no to any questions it is unlikely your application will be
successful.
WHAT SHOULD THE SUBMISSION CONTAIN?
Employee’s submission in support of their claim should include:

How changes (ie adding more duties or changing existing duties) to their work has
increased their job’s value. It should be noted that the increase in the amount of work at
the same level of responsibility does not mean the work value of the position has
increased (ie increase in workload does not equal an increase in work value).
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Whether any changes effected other positions. If so please provide details.
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If someone else is being paid more for doing the same job, please provide details.
Where possible provide a comparative JDF(s) (like to like comparisons) and the reason
why you think this comparison is relevant.;
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The Classification Review Form, fully completed:
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Identify the full title of your supervisor’s / manager’s position and their level.
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Identify the full title and level of any staff who report to your position.
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Any other matter considered relevant.
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HOW CAN AN EMPLOYEE PRESENT THEIR CASE?
Employees should supply a written submission of the significant parts of the evidence to be
provided in support of the claim using the Classification Review Form and providing any
relevant additional information.
Employees may wish to present their case before the Review Committee either:
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In person; or
Through their Employee representative.
If evidence is to be provided by witnesses, the names of the nominated witnesses should
be notified to [insert agreed receiver site ie Hospital/Health Service HR Services] for
submission to the Review Committee.
Failure to notify the panel will result in disallowance of witnesses on the date of hearing.
In the circumstance that a witness is to be called, you should provide [insert agreed site ie
Hospital/Health Service HR Services] with the name and the division the witness works in
so that [insert agreed receiver site ie Hospital/Health Service HR Services can arrange for
the witness release with their respective manager.
DOCUMENTATION REQUIRED FOR HEARING
The employee must, by [30 days prior to a scheduled meeting of the Review Committee] at
the latest:
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submit their written submission in support of the claim and any additional information to
the Review Committee via [insert hospital/health service HR contact];
must notify the Review Committee through [insert hospital/health service HR contact]
about whether they are seeking to present their case in writing, in person or through a
representative.
WHEN WILL THE APPEAL BE HEARD?
The Review Committee meets on a regular basis several times per year.
The Review Committee will hear and deliberate on the appeal as quickly as possible.
Employees will be advised of the date on which the Review Committee is scheduled to
meet to consider the claims and the allotted times for presenting their submission if they so
choose.
WITHDRAWAL OF REQUEST FOR REVIEW
Should an employee decide not to continue with the review, they should notify the Review
Committee in writing through [insert hospital/health service HR contact] at least one week
before the scheduled date of hearing.
WHO WILL BE ON THE REVIEW COMMITTEE?
The Review Committee will consist of:
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Chairperson;
A Representative for the Australian, Liquor, Hospitality and Miscellaneous Workers
Union – WA Branch (LHMU); and
A representative for the Department of Health incorporating the WA Government Health
Services.
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DECISION OF THE REVIEW COMMITTEE
After consideration of the claim, the Review Committee will forward their decision in writing
to the [insert Employing Hospital/Health Service] within 5 days of the hearing.
The Review Committee will notify the employee of the outcome in writing.
PROCEEDINGS OF THE REVIEW COMMITTEE
The classification review process has been designed to be informal.
The hearing will take place in a conference room with all involved in the proceedings seated
at a large table.
The key participants will be the employee claimant and a representative from [insert name
of Hospital/Health Service and/or Department of Health].
An employee representative may accompany the employee.
All people appearing before the committee are required to rely on factual information.
On commencement of the proceedings, the employee claimant will appear first, putting the
case for reclassification.
Witnesses (where necessary or required) for the employee appears next.
Employer representative then presents evidence in relation to the position and the claim.
Witnesses (where necessary or required) for the employer appears next.
The Review Committee may ask questions/clarification etc.
The decision of the Review Committee shall be in writing and shall be final.
FURTHER QUERIES
Please contact [insert Union Representative] or [insert Hospital/Health Service and/or DoH
Representative] for further enquires or clarification about the process.
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