Estate and letting agents
Professional insurance portfolio proposal form
The Hiscox Professional Insurance Portfolio is designed to meet all the insurance needs
of a professional business.
Which sections
should you
complete?
This proposal form
Section
Title
Should you complete it?
1.
Your business
All businesses must complete this section
2.
Subsidiary and associated Please complete this section if you require cover under
companies
any section of cover for subsidiary or associated
companies
3.
Professional indemnity
Please complete this section if you require this cover
4.
Management liability
Please complete this section if you require this cover
5.
Public and products
liability and employers’
liability
Please complete this section if you require this cover
6.
Property - buildings and
contents
Please complete this section if you require this cover
7.
Business interruption
Please complete this section if you require this cover
8.
Cyber and data
Please complete this section if you require this cover
9.
Travel
Please complete this section if you require this cover
10.
Claims
All businesses must complete this section
11.
Declaration
All businesses must complete this section
In deciding whether to accept the insurance and in setting the terms and premium, we have
relied on the information you have given us.
You must:
PF-PIP-UK-EST(4)
10384 07/16

give a fair presentation of the risk to be insured by clearly disclosing all material facts
and circumstances (whether or not subject to a specific question) which you, your senior
management and those responsible for arranging this insurance, know or ought to know
following a reasonable search;

take care by ensuring that all information provided is correct, accurate and complete.
Estate and letting agents
Professional insurance portfolio proposal form
Section 1 - Your
business
You must complete this section.
1.1 Your business
Business name
Main address
Post code
Year business established
HMRC Employer Reference Number (ERN)^
(for further information on ERNs, see section 2.3)
1.2 Your employees
Your total number of employees (including subsidiaries)
1.3 Subsidiary or associated
companies
Do you require cover (under any section to be insured) for any subsidiary or
associated companies?
Yes
No
Yes
No
If Yes, you must ensure that all other information you give in this proposal
form incorporates that for the subsidiary or associated companies, including
income and claims information.
You must also complete section 2 – Subsidiary and associated
companies.
1.4 Additional liabilities
Is cover required for anything other than work undertaken by the firm(s)
identified on this proposal form? This may include a predecessor in business
or liability of one of your partners or principals relating to work undertaken
elsewhere.
If Yes, please provide details:
1.5 Your income
1.6 Your experience
Your total income: please provide a breakdown according to the legal jurisdiction of your
contracts:
Current year
Estimate next year
Jurisdiction
Last completed
financial year
Year ending:
/
/
Year ending:
/
/
Year ending:
/
/
UK or Ireland
£
£
£
European Union
(excluding UK/IRE) £
£
£
United States of
America and
Canada
£
£
£
Rest of the world
£
£
£
Total
£
£
£
Please confirm that one or more of the principals has at least three years’
experience in the relevant industry:
If No, please provide CVs for all principals.
PF-PIP-UK-EST(4)
10384 07/16
Yes
No
Estate and letting agents
Professional insurance portfolio proposal form
1.7 Membership of
professional organisations
Is your business a member of any professional organisations or trade
associations?
Yes
No
If Yes, please provide details:
Section 2 Subsidiary or
associated
companies
2.1 Subsidiary companies
Please complete this section if you require cover under any section of cover for
subsidiary or associated companies.
We can extend this insurance to include subsidiary or associated companies for which you
require cover provided that:
a.
a complete list of the companies is given below (or on a separate sheet if necessary); and
b.
the turnover and claims information declared on this proposal form incorporates that for
the subsidiary or associated companies; and
c.
all other information you give in this proposal form incorporates that for the subsidiary or
associated companies.
Subsidiary company means any company in which the company named in section 1, directly or
indirectly, owns more than 50% of the book value of the assets or outstanding voting rights.
Please provide the following details for all subsidiary companies to be insured.
Name
2.2 Associated companies
Country
HMRC Employer
Reference Number^
Please provide the following details for any associated companies to be insured below:
Name
2.3 ERN information
Main/registered address
including postcode
Main/registered address
including postcode
Country
HMRC Employer
Reference Number^
^The HMRC Employer Reference Number (ERN) is required if you wish to be insured for
Employers’ liability (see section 5.6). The ERN is also referred to as the ‘Employer PAYE
reference’ on HMRC documentation. It always starts with three digits, followed by a slash (‘/’),
then a string of letters and numbers.
If the company or entity does not have an ERN, please enter the reason in the relevant box
above, which should be one of the following:
PF-PIP-UK-EST(4)
10384 07/16
a.
the business does not have any employees
b.
the business is registered outside England, Scotland, Wales or Northern Ireland
c.
all employees earn below the current PAYE threshold
Estate and letting agents
Professional Insurance Portfolio proposal form
Section 3 Professional
indemnity
Optional – only complete this section if this insurance cover is required.
3.1 Your business activities
Please split your last completed financial year’s income approximately between the following
professional disciplines. If this proposal form is being completed on behalf of a new business,
please split your estimated fee income for the forthcoming year.
This insurance is not suitable for any businesses that require cover for Royal Institution of
Chartered Surveyors (RICS) staff. Please complete our surveyors proposal form if this applies
to your business.
a.
Estate agency:
i.
residential
ii. commercial
b.
residential
ii. commercial
£
£
Property management:
i.
3.2 Future business activities
£
Letting agency:
i.
c.
£
residential
£
ii. commercial (including blocks of flats)
£
iii. industrial
£
d.
General insurance commissions
£
e.
Mortgage commissions
£
f.
Building society agency fees and commissions
£
g.
Other – please give full details:
£
Do you expect any significant changes to the split of activities shown in
section 3.1 in the next 12 months?
Yes
No
Yes
No
a. by you?
Yes
No
b. by subcontracting to third parties?
Yes
No
c.
Yes
No
If Yes, please provide details:
3.3 Property maintenance
Are you responsible for the maintenance, condition or refurbishment of any
property?
If Yes, is this work undertaken:
PF-PIP-UK-EST(4)
10384 07/16
by introducing third parties to the property owner?
Estate and letting agents
Professional Insurance Portfolio proposal form
3.4 Contracts
a. Please give details of the three largest contracts you have carried out in the past three
years:
Name of client
Nature of your
client’s business
Service provided by
you
Income to you from
the contract
b. Please give details of the largest contract you have lined up for the forthcoming year:
Name of client
3.5 Sub-contractors
3.6 Handling of money
Pl
Nature of your
client’s business
Service provided by
you
Income to you from
the contract
a. Do you ensure all subcontractors have relevant insurance to cover them
for their errors and omissions?
Yes
No
b. Do you ensure they have qualifications and experience relevant to the
work they undertake?
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Please confirm:
a. that client monies/deposits are paid directly into a separately held
client monies bank account?
b. that any withdrawals or transfers from these accounts are subject
to a dual control process e.g. joint signatories or two independent
password holders?
c. that the client monies accounts are audited and reconciled at
least once a year by an independent party?
If no please give details below:
3.7 Referencing
PF-PIP-UK-EST(4)
10384 07/16
Do you ensure that all potential tenants are vetted and are subject to identity
and credit checks?
Estate and letting agents
Professional Insurance Portfolio proposal form
3.6 Previous insurance
Have you ever bought professional indemnity insurance in the past?
Yes
No
If Yes, please provide details of your most recent policy:
Name of
insurer
3.7 Cover required
Excess
Premium
Renewal
date
No. of years
continuously
held
Please tick the limit of indemnity required:
£250,000
PF-PIP-UK-EST(4)
10384 07/16
Limit of
indemnity
£500,000
£1,000,000
Other:
£
Estate and letting agents
Professional Insurance Portfolio proposal form
Section 4 Management liability
Optional – only complete this section if cover for directors and officers’ liability,
corporate legal liability and employment practices liability is required.
4.1 Directors and officers’ and Please provide confirmation that you and all of your subsidiaries:
corporate legal liability
a. are a UK registered limited company;
Yes
No
Yes
No
iii. a recruitment consultant or staffing agency.
Yes
No
d.
have been trading for at least two years;
Yes
No
e.
have not made a loss in the last 12 months or do not expect to make a
loss in the next 12 months;
Yes
No
f.
Have declared a positive net worth in your latest annual accounts;
Yes
No
g.
have not had your accountants qualify their opinion in your latest annual
accounts;
Yes
No
h.
have no assets in or turnover from the USA?
Yes
No
i.
have reviewed your health and safety policies and procedures in the last
12 months;
Yes
No
Yes
No
b.
are not listed on any stock exchange;
c.
are not:
j.
4.2 Employment practices
liability
i.
a firm offering professional legal advice; or
ii.
a firm directly regulated by the Financial Conduct Authority or
Prudential Regulation Authority; or
segregate duties so that at least dual control exists on signing cheques,
issuing instructions for disbursement of assets or funds, fund transfer
procedures or investments for amounts in excess of £2,500.
Employment practices liability can only be taken with directors and officers’ liability and
corporate legal liability, it cannot be taken standalone.
Please confirm that you and all of your subsidiaries:
a.
have not made any redundancies in the last 12 months;
Yes
No
b.
do not anticipate any redundancies in the next 12 months;
Yes
No
c.
have written employment and grievance policies which are
communicated to all new and existing employees;
Yes
No
review and gain approval from external legal or human resources
advisers prior to any disciplinary action or employee contract
terminations?
Yes
No
d.
If you have answered No to any of the above, please provide full details below (please attach
additional sheet if necessary):
PF-PIP-UK-EST(4)
10384 07/16
Estate and letting agents
Professional Insurance Portfolio proposal form
Section 5 - Public
and products and
employers’ liability
Optional – only complete this section if this insurance cover is required.
5.1 Total wage roll
Description*
Estimate for
next 12 months
Percentage of
work away from
your premises
Clerical/non-manual
£
%
Manual*
£
%
Manual*
£
%
Manual*
£
%
*Please enter a description for the type of manual work undertaken.
5.2 Premises
Number of premises you occupy:
5.3 Work at height
Is any work undertaken in excess of ten metres above ground level?
Yes
No
Yes
No
If Yes, please provide further details below:
5.4 Work with heat
Is any work undertaken either at or away from the premises involving heat
processes?
If Yes, please provide further details below:
5.5 Cover required
a.
Please tick the limit of indemnity required for public and products liability:
£2,000,000
5.6 Employers’ Liability
Tracing Office (ELTO)
£5,000,000
£10,000,000
Other:
£
b.
Employers’ liability quotations will automatically be based on a £10,000,000 cover limit.
c.
What is the expiry date of your current policy?
Hiscox is a member of the Employers’ Liability Tracing Office (ELTO) and in order to meet the
requirements of Financial Conduct Authority (FCA) regulation, we need you to supply us with
certain data. Please ensure you have completed:
a.
the ‘HMRC Employer Reference Number (ERN)’ boxes in section 1 and 2 for all
companies to be insured;
b.
the main/registered address boxes in section 1 and 2 for all companies to be insured.
If you purchase a policy, your policy details will be added to the Employers Liability Database,
managed by the ELTO. This data will be available for search by registered users as well as
individual claimants on a limited basis, who wish to verify the employers' liability insurer of an
employer at a particular point in time.
PF-PIP-UK-EST(4)
10384 07/16
Estate and letting agents
Professional Insurance Portfolio proposal form
5.7 Employees
PF-PIP-UK-EST(4)
10384 07/16
Do you or any of your employees, in the course of their employment, visit the
following countries or regions: Afghanistan, Central African Republic, Chad,
Democratic Republic of Congo, Iran, Iraq, Israel, Ivory Coast, Libya, Niger,
Somalia, South Sudan, Sudan, Syria or Yemen.
Yes
No
Estate and letting agents
Professional Insurance Portfolio proposal form
Section 6 - Property buildings and
contents
6.1 Location of premises
to be covered
Optional - only complete this section if this insurance cover is required.
Location
Full address
Postcode
1.
2.
3.
Please provide us with a presentation if more than three premises are to be insured.
6.2 Occupancy
For all premises listed above, please confirm the following:
a.
Is your business the only occupant of the building?
Yes
No
If No, please note that the area you occupy must comply with our
minimum security requirements in part 6.6 on the next page.
6.3 Construction details
b.
Is the entire building used only for office based activities?
Yes
No
a.
Are all of the buildings constructed with external walls of brick, stone or
concrete and roofed with slates, tiles or profile metal?
Yes
No
Are all of the buildings free from cracks or other signs of damage that
may be due to subsidence, landslip or heave and have not previously
suffered damage by any of these causes?
Yes
No
Are all of the buildings in an area free from flooding and not near the
vicinity of any rivers, streams or tidal waters?
Yes
No
Are all of the buildings in a good state of repair?
Yes
No
b.
c.
d.
If you have answered No to any of the above questions in 6.3 a. to d. above, please provide full
details:
e. Do any of the buildings have any unique construction features?
Yes
No
Are the buildings heated by a conventional electric, gas, oil or solid fuel
central heating system?
Yes
No
Is the electrical installation inspected at least every five years by a
qualified electrician and any defect remedied?
Yes
No
Are any lifts, boilers, steam and pressure vessels inspected and
approved to comply with all of the statutory requirements?
Yes
No
If Yes, please provide details below:
6.4 Building services
a.
b.
c.
Note: It is important to keep separate records of this as we may not pay a claim unless you can
demonstrate that these inspection requirements have been complied with.
PF-PIP-UK-EST(4)
10384 07/16
Estate and letting agents
Professional Insurance Portfolio proposal form
6.5 Intruder alarms
a.
Are the premises protected by an intruder alarm system?
Yes
No
If Yes, please give the manufacturer and model of the intruder alarm (at each premises if
applicable):
b.
c.
Are the intruder alarms maintained under contract at least every 12
months?
Yes
No
Please indicate the type of alarms fitted at the premises:
Bells only
Connected to the police
Central station
BT Redcare GSM
Digital communicator (alarm receiving centre)
Packnet
Other – please provide details
d.
Are the premises fitted with a fire alarm system?
Yes
No
If Yes, please give the manufacturer and model of the fire alarm (at each of the premises if
applicable):
6.6 Minimum security
conditions
We will not make any payment for damage to contents occurring whilst the business premises
is closed for business or left unattended unless the physical security measures at the business
premises comply with the following criteria and all security devices were in full and effective
operation when the damage occurred:
1.
all doors, other than any designated fire exit, providing a final point of entrance to or exit
from your business premises are secured by a key operated lock which engages with the
door frame and can be engaged from both sides.
2.
all designated fire exits are secured by:
3.
6.7 Agreement to minimum
security requirements
PF-PIP-UK-EST(4)
10384 07/16
a.
a panic bar locking system incorporating bolts which engage both the head and sill of
the door frame; or
b.
a mortice lock having specific application for emergency exit doors and which is
operated from the inside by means of a conventional handle or thumb-turn mechanism.
all windows and skylights which are accessible from the ground or easily reached by
climbing are:
a.
secured by means of a key-operated locking device;
b.
permanently screwed shut; or
c.
protected by solid steel bars, not more than 10cm apart, or metal grilles.
My/our security measures comply with these criteria
Yes
No
I/we understand that relevant claims will not be paid if they do not
Yes
No
Estate and letting agents
Professional Insurance Portfolio proposal form
6.8 Interested parties
If there are any additional financial interests in the property such as those held by banks or
building societies, please confirm below:
Name of party
6.9 Amounts insured
Interest of party
Full address and postcode
The amounts insured you stipulate below will dictate the amount of cover provided under the
policy. You should enter the full rebuilding or replacement as new cost in each of the categories.
Important note: if you under insure, by understating these values, then we may only pay a
proportion of any loss you may suffer. It is therefore essential that you get these figures as close
to their true value as possible and if you are in any doubt, you should consult your broker.
a.
Buildings
Please enter the full rebuild cost in the grid below:
Buildings
b.
Location 1
Location 2
Location 3
£
£
£
Contents at the premises
Please enter the replacement cost as new for each category in the grid below. For stock
and fine art, please also enter a description.
c.
Location 1
Location 2
Location 3
General contents
£
£
£
Computers and other electronic
equipment kept at the premises
£
£
£
Stock
£
£
£
Fine art
£
£
£
Landlord’s fixtures and fittings
and tenant improvements
£
£
£
Property away from the premises
Please enter the replacement cost as new for each category in the grid below. Portable
computers and electronic equipment includes (but is not limited to): laptop and notebook
computers, mobile phones and BlackBerries, projectors, specialist electronic equipment.
The geographical limit determines the cover given to the items – please do not double
count (e.g. if an item is included in ‘within the UK’ then it does not need to be counted in
either ‘within the EU’ or ‘worldwide’).
6.10 Building works
PF-PIP-UK-EST(4)
10384 07/16
Within the UK
Within the EU
Worldwide
Portable computers and
electronic equipment
£
£
£
All other business equipment
£
£
£
Are there any plans to undertake any building work in the next 12 months
that are estimated to cost more than £75,000?
Yes
No
Estate and letting agents
Professional Insurance Portfolio proposal form
Section 7 - Business
interruption
Optional – please complete this section if you require this insurance cover. It may only
be purchased with either the property buildings or contents cover.
Please indicate the basis of cover required for the by completing the sections below. Please
consult your broker if you need advice.
Important note: if you under insure, by understating these values, then we may only pay a
proportion of any loss you may suffer. It is therefore essential that you get these figures as close
to their true value as possible and if you are in any doubt, you should consult your broker.
7.1 Amounts insured
a.
Loss of income/loss of gross profit
Please choose your required cover basis between either loss of income or loss of gross
profit below. Our cover for loss of income and loss of gross profit automatically includes
increased costs of working.
Please enter values for forthcoming indemnity period selected (e.g. if the indemnity period
selected is 12 months, then the revenue or gross profit figure should be for 12 months).
Loss of income – total annual revenue:
£
Loss of gross profit – amount insured:
£
Indemnity period (months)
b.
12
18
Indemnity period (months)
£
12
18
24
36
Additional increased costs of working
Please enter values for the forthcoming indemnity period selected if you wish to insure any
additional increased costs of working.
£
Amount insured:
Indemnity period (months)
d.
36
Increased costs of working
Please enter values for the forthcoming indemnity period selected if you wish to insure
increased costs of working without insuring loss of income or loss of gross profit.
Amount insured:
c.
24
12
18
24
36
Outstanding debts
Please enter the amount insured you require below.
Amount insured:
7.2 Disaster recovery plan
Do you have a disaster recovery or business continuity plan?
If Yes, please attach a copy to this proposal form.
PF-PIP-UK-EST(4)
10384 07/16
£
Yes
No
Estate and letting agents
Professional Insurance Portfolio proposal form
Section 8 - Cyber
and data
Please provide details of personal information (in both electronic and non-electronic form) you
process or store using the following table. N.B. this should include information relating to
employees (past, present and prospective), as well as third-parties.
Type of sensitive information transmitted, processed or stored:
Names,
addresses
and email
addresses
Individual
taxpayer
ID/NI
numbers
Driver’s
license,
passport
or other ID
numbers
Financial
account
records
Payment
card data
Other:
Please
specify
Number of
records
transmitted
or
processed
per year
Maximum
number
of records
stored
on your
network at
any one
time
Always
encrypted
while atrest on the
network?
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Always
encrypted
while intransit
within and
out of the
network?*
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Always
encrypted
on mobile
computing
devices?**
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Always
encrypted
on portable
data
storage
media?***
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
*including on wireless networks, in file transfers and in email.
**including laptops, tablets, mobile telephones, PDAs.
*** including USB sticks, flash drives, magnetic tapes.
1.
Do you have a defined process implemented to regularly patch your
systems and applications?
Yes
No
2.
Do you use anti-virus software and regularly apply updates/patches?
Yes
No
3.
Have you installed and do you maintain a firewall configuration to
protect your system?
Yes
No
Do you back up files on your system (including your website) at least
weekly and store off site?
Yes
No
5.
Are all passwords changed at least every 60 days?
Yes
No
6.
Do you have written clearance procedures in place regarding use,
licensing and consent for third-party content used by you on your
website or in promotional materials?
Yes
No
4.
PF-PIP-UK-EST(4)
10384 07/16
Estate and letting agents
Professional Insurance Portfolio proposal form
7.
Are you compliant with the most recent applicable Payment Card
Industry Data Security Standards (PCI DSS)? If Yes:
to what certification level?
Level 1
Level 2
Yes
Level 3
No
Level 4
when was your last assessment?
8.
PF-PIP-UK-EST(4)
10384 07/16
Please give details of any IT security incidents, privacy breaches or other circumstances
you have suffered:
Estate and letting agents
Professional Insurance Portfolio proposal form
Section 9 – Travel
Optional – only complete this section if this insurance cover is required.
9.1 Existing health
We will not make any payment under this insurance for any claims arising out of a medical
condition, which the insured person knew about at the time the insured trip was booked or
begins, unless the condition is normally stable, under control and has been without the need for
in-patient or emergency medical care in the last twelve months.
9.2 Age limit
We will not make any payment under this insurance for any trip that is booked or made by
anyone who is 71 years or older at the start of the period of insurance.
9.3 Travel pattern
a.
Please provide full details of the travel pattern for the past 12 months:
Length of trip
No. of trips within the
UK
No. of trips within the
EU
No. of trips outside the
EU
Up to four days
5 – 10 days
11 – 18 days
19 – 31 days
More than 31
days
b.
Is the travel pattern for the next 12 months expected to vary significantly
from this?
If Yes, please provide full details:
PF-PIP-UK-EST(4)
10384 07/16
Yes
No
Estate and letting agents
Professional Insurance Portfolio proposal form
Section 10 - Claims
You must complete this section. Please complete the claims questions for any risk now
to be insured.
10.1 General
In relation to your professional business activities, are you after reasonable enquiry aware of:
a.
any matter which may lead to a claim against you.
This includes:
i.
a shortcoming or problem in your work known to you which you
cannot reasonably put right;
Yes
No
a complaint about your work or anything you have supplied which
cannot be immediately resolved;
Yes
No
iii.
an escalating level of complaint on a particular project;
Yes
No
iv.
a client withholding payment due to you after any complaint.
Yes
No
any loss from the dishonesty or malice of any employee or selfemployed freelancer.
Yes
No
any loss from the suspected dishonesty or malice of any employee or
self-employed freelancer.
Yes
No
any matter which may give rise to a claim against your predecessors in
business or any past director, officer, board member, senior manager or
employee.
Yes
No
ii.
b.
c.
d.
If you answered Yes to any of the above, please provide full details:
10.2 Your directors
Have you or any of your directors at any time either personally or in any business capacity:
a.
b.
been declared bankrupt or become insolvent or made any voluntary
arrangement with creditors or been subject to enforcement of a
judgment debt?
Yes
No
been a director or had a controlling interest in any company, firm or
business entity which has entered into a voluntary arrangement with
creditors or been subject to any application for liquidation,
administration, receivership or to enforcement of a judgment debt?
Yes
No
If the answer to a. and/or b. above is Yes, please give full details on a separate sheet.
10.3 Professional indemnity
10.4 All others covers
Has any claim, whether successful or not been made against you or your
predecessors in business or any past or present director, officer, board
member, senior manager or employee (whether previously insured or not)?
Yes
No
In respect of the following insurance covers:
Public and products liability, employers’ liability, management liability, internet and
email, property - buildings, property - contents, property - business interruption, travel,
personal accident and illness:
Has any claim or loss, whether successful or not, ever occurred or been
made against you or your predecessors in business or any past or present
director, officer, board member, senior manager or employee in respect of
any risk now to be insured under the insurance covers listed above (whether
previously insured or not)?
PF-PIP-UK-EST(4)
10384 07/16
Yes
No
Estate and letting agents
Professional Insurance Portfolio proposal form
If the answer to 10.3. and/or 10.4. is Yes, please give full details below:
Date
Details
Amount
Remedial action
Please continue on a separate sheet if necessary.
10.5 Employers’ liability
Are you aware after enquiry of any potential injury or disease to an
employee, which may give rise to a claim?
Yes
No
In the last five years, have the company or any insured person been the
subject of an investigation by any official body or institution?
Yes
No
In the last five years, have there been any claims and or investigations
made against the company, its directors, officers or employees which
may have been covered by this policy had it been in force?
Yes
No
After enquiry, are the company or its directors, officers or employees
aware of any fact, circumstance, allegation or incident which may give
rise to a claim under the proposed policy?
Yes
No
In the last five years you have not been the subject of any employment
claim or investigation?
Yes
No
Yes
No
If Yes, please provide full details:
10.6 Management liability
a.
b.
c.
d.
If Yes, please provide full details:
10.7 Previous insurance
Have you ever had any insurance or proposal cancelled, withdrawn,
declined or made subject to special terms?
If Yes, please provide details:
Date
PF-PIP-UK-EST(4)
10384 07/16
Details
Estate and letting agents
Professional Insurance Portfolio proposal form
Section 11 Declaration
You must complete this section.
11.1 Material information
Please provide us with details of any information which may be relevant to our consideration of
your proposal for insurance. If you have any doubt over whether something is relevant, please
let us have details.
Please read the declaration carefully and sign at the bottom.
Is there anything else that you would like to tell us about you or your business?
Yes
No
11.2 Your information
By signing this proposal form, you consent to the Hiscox group of companies (collectively
referred to as Hiscox) using the information we may hold about you or others related to your
policy for the purposes of providing insurance and handling claims, if any, and to process
sensitive personal information about you or others related to your policy where this is necessary
(for example health information or criminal convictions). This may mean Hiscox has to give
some details to third parties involved in providing insurance cover. These may include insurance
carriers, third-party claims adjusters, fraud detection and prevention services, third party service
providers, reinsurance companies, insurer tracing offices and insurance regulatory authorities.
Where such sensitive personal information relates to anyone other than you, you must obtain
the explicit consent of the person to whom the information relates both to the disclosure of such
information to us and its use by Hiscox as set out above. The information provided will be
treated in confidence and in compliance with all relevant regulation and legislation. You or
others related to your policy may have the right to apply for a copy of this information (for
which Hiscox may charge a small fee) and to have any inaccuracies corrected. For training and
quality control purposes, telephone calls may be monitored or recorded.
11.3 Declaration
I/we confirm that the information given in this proposal form is correct, accurate and complete
and I have made a fair presentation of the risk.
Name of director/officer/board member/senior manager
/
Signature of director/officer/board member/senior manager
/
Date
A copy of this proposal should be retained for your records.
11.4 Complaints
Hiscox aims to ensure that all aspects of your insurance are dealt with promptly, efficiently and
fairly. At all times Hiscox are committed to providing you with the highest standard of service. If
you have any concerns about your policy or you are dissatisfied about the handling of a claim
and wish to complain you should, in the first instance, contact Hiscox Customer Relations in
writing at:
Hiscox Customer Relations
The Hiscox Building
Peasholme Green
York YO1 7PR
by telephone on 0800 116 4627/01904 681 198
or by email at [email protected].
Where you are not satisfied with the final response from Hiscox, you also have the right to refer
your complaint to the Financial Ombudsman Service. For more information regarding the scope
of the Financial Ombudsman Service, please refer to www.financial-ombudsman.org.uk.
PF-PIP-UK-EST(4)
10384 07/16
Hiscox Underwriting Ltd is authorised and regulated by the Financial Conduct Authority.