REQUEST FOR SEALED BID
ADM-031413-CARPET
ADVERTISEMENT for CARPET INSTALLATION PROJECT
The City of College Park is accepting Sealed Bids from qualified vendors for CARPET
INSTALLATION. Sealed bids will be received no later than Thursday, March 14, 2013 at
3:00 p.m. at the City of College Park Purchasing Department, 3667 Main Street, College Park
Georgia, 30337 at which time they will be opened and publicly read aloud. Bids received after
the above date and time, or in any other location other than the Purchasing Department will not
be considered.
A bid packet may be obtained from the City of College Park Purchasing Department, 3667 Main
Street, College Park, Georgia 30337, or from www.collegeparkga.com.
A Mandatory Pre-Bid Meeting with Site Visit to follow will be held on Thursday,
February 21 at 3:00pm at City of College Park City Hall. Bids will not be accepted from any
vendor not attending this meeting.
It is the vendor’s responsibility to check the City’s website for any/all addenda. Any/all addenda
must be signed and dated and made a part of bid packet.
The City of College Park reserves the right to reject any or all bids based on past performance
and to waive technicalities and informalities and re-advertise. All Minority, Woman and Small
Businesses are strongly encouraged to apply. Only responsive bids that are determined to meet
the requirements and criteria set forth by the City of College Park will be considered.
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CITY OF COLLEGE PARK
PURCHASING DEPARTMENT
GENERAL INSTRUCTION TO BIDDER
1. The following instructions are to be considered an integral part of this proposal.
Unless otherwise requested, one (1) original and two (2) copies of the bid document
requirements shall be submitted and MUST BE TYPEWRITTEN OR PRINTED IN
INK. The person signing the bid form must initial any changes or corrections made
to this proposal.
2. The person, firm or corporation making the proposal shall submit their bid in the
YELLOW ENVELOPE provided with this proposal. The envelope must be complete
with the vendor’s company name, bid title, bid number and bid date. Should a
larger envelope be required, the YELLOW ENVELOPE must be attached to the
OUTSIDE. No proposal may be withdrawn or modified in any way after the bid
opening deadline. NOTE: BID DOCUMENTS DOWNLOADED FROM THE
COLLEGE PARK WEBSITE MAY USE THE ATTACHED MAILING LABEL TO
SUBMIT YOUR BID.
3. If descriptive literature is attached to the bid, bidder’s name must appear on all
sheets.
4. If there is any question whatsoever regarding any portion of the specifications, it
shall be the bidder’s responsibility to seek clarification immediately from the City of
College Park Purchasing Department as early as possible prior to the bid opening.
5. Any variation from the specifications must be clearly stated by the bidder in writing
and submitted with his/her proposal.
6. The apparent silence of the specifications and any supplement specifications as to
any details or the omission from it of a detailed description concerning any point
shall be regarded as meaning that only the best commercial practices are to prevail
and that only materials of first quality and correct type, size and design are to be
used. All workmanship is to be of first quality. All interpretations of this specification
shall be made upon the basis of this statement.
7. The following bid shall be awarded to one “responsible” bidder on a total lump sum
price basis. An award shall be made to one vendor for the total bid. Unit prices and
extensions will be verified and total checked. Unit price extension and net total must
be shown. Unit price SHALL prevail.
8. Bids shall be evaluated on the following items but not necessary in this order:
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A. Price
B. Delivery
C. Adherence to specifications
D. Past record of vendors delivery to the City Of College Park
Though delivery will be a large consideration, please be as candid and as accurate
with dates as possible.
9. The City desires delivery of the material or services specified at the earliest possible
time after the date of award. Unreasonable delivery proposal may be cause for
disqualifying a bid. Each bidder shall state a definite time and avoid using terms
“ASAP” or approximately so many days.
10. The bidder or contractor shall provide copies of Workers’ Compensation
Insurance with a limit of not less than required by the State of Georgia or otherwise
stated in the bid instructions. Copy of Commercial General Liability Insurance
shall be provided. (If Applied)
11. All prices shall be for delivery, our destination, and F.O.B. freight prepaid and allows,
College Park, Georgia unless otherwise shown.
12. No Federal or State Sales Tax is applicable. The Federal tax identification number is
58-6000542. The City is State tax-exempt under the code of Georgia, Charter 88-18.
13. Cash discounts or end of month terms should be shown separately, even if terms
are net.
14. The City of College Park reserves the right to accept or reject any and all bids and
waive any informality. The City will accept or reject all bids within 90 days from the
date of the bid opening.
THE UNDERSIGNED ON THE BID PROPOSAL CERTIFIES THAT HE/SHE HAS
CAREFULLY EXAMINED THE INSTRUCTIONS TO BIDDERS, TERMS AND
SPECIFICATIONS APPLICABLE TO AND MADE A PART OF THIS PROPOSAL.
HE/SHE FURTHER CERTIFIES THAT THE PRICES SHOWN IN THE SCHEDULE OF
ITEMS ON WHICH HE/SHE IS BIDDING, ARE IN ACCORDANCE WITH THE
CONDITIONS, TERMS AND SPECIFICATIONS OF THE PROPOSAL AND THAT
ANY EXECPTION TAKEN THERETO MAY DISQUALIFY THE BID.
SIGNATURE: ____________________________, DATE: _________________,
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CITY OF COLLEGE PARK
PURCHASING DEPARTMENT
REFERENCE: REQUEST FOR SEALED BID – ADM-031413-CARPET
SHOW ALL EXCEPTIONS AND COMMENTS BELOW:
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SIGNATURE:________________________________DATE:________________
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City of College Park
Purchasing Department Vendor Questionnaire
The City of College Park Purchasing Department is seeking vendor information to create a database of current and new
businesses doing business with the City of College Park. We ask that all vendors take this time to provide the following
information so that we can update our records and develop a process to benefit the needs of the community. The information
collected from this questionnaire will not be used in the award of bids. The City will continue to utilize a fair, equitable and
impartial process and award bids based upon the lowest, responsible bidder.
_________________________________________________
Vendor Name
____________________________________
Vendor Type
____________________________________________________________________________________________
Vendor Address
_________________________________________________
City/State
____________________________________
Zip
__________________________________
Telephone Number
____________________________________
Alternate Telephone Number
A “Minority Business Enterprise” (MBE) is a business which is an independent and continuing operation for profit, performing
a commercially useful function which is owned and/or controlled by one or more minority group member.
“Owned” is a minority or female owner which possesses an ownership interest of a least 51 percent of the business.
“Controlled” is a minority or female which possess and exercise the legal authority and power to manage business assets, good
will and daily operations of the business and actively and continuously exercise such managerial authority and power in
determining the policies and directing the operations of the business.
VENDOR HAS INDICATED AS: (optional information)
________
________
________
________
________
________
African American Business Enterprise (AABE)
Hispanic Business Enterprise (HBE)
Female Business Enterprise (FBE)
Asian Business Enterprise (ABE)
Native American Business Enterprise (NABE)
Other:___________________________________________________
If yes, is the firm certified as such by any Federal, State or Local Governing authority? If so, please provide appropriate
documentation showing such certification.
___________________________________________________________
Signature ( of contact person with company)
________________________
Date
__________________________________________________________
Name (print)
________________________
Title
Thank you for your cooperation.
THIS FORM MUST BE COMPLETED AND SIGNED AND MADE A PART OF THE BID
PACKET.
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CONTRACTOR AFFIDAVIT
By executing this affidavit, the undersigned contractor/ subcontractor/ subsubcontractor who is engaged in the physical performance of services under a City
of College Park contract verifies its compliance with The Georgia Illegal
Immigration Reform and Enforcement Act of 2011that they are enrolled in and
use E-Verify or, in the case of a contractor/ subcontractor/ sub-subcontractor who
has no employees and does not intend to hire employees during the term of the
contract, will provide a copy of a state-issued driver’s license or ID Card issued by
a U.S. state that will verify lawful immigration status.
______________________________
E-Verify User Identification Number
_________________________
E-Verify Date of Authorization
_____________________________________________________
Name of Contract/Project
_____________________________________________________
Name of Contractor/ Subcontractor/ Sub-subcontractor (Circle one)
_____________________________________________________
Name of Authorized Officer
_____________________________________________________
Signature of Authorized Officer
SUBSCRIBED TO AND SWORN BEFORE ME ON THIS THE
__________________ DAY OF __________________, 20____.
____________________________________________________
Notary Public
My commission expires on: ______________________
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BID DOCUMENT REQUIREMENTS & CHECKLIST
FAILURE TO COMPLETE, SIGN AND SUBMIT THE FOLLOWING BID
DOCUMENTS IN THE ORDER LISTED BELOW WILL RESULT IN THE BID
BEING DEEMED NON-RESPONSIVE AND REJECTED.
_______ 1. Quote Sheet (page 16)
_______ 2.Bid Document Req’ments & Checklist completed, signed and dated (page 8)
_______ 3.State Contractor’s License number and documentation (as required by
applicable State and local laws)
_______ 4.Exceptions Sheet (if deemed necessary by vendor) (page 5)
_______ 5.Vendor Questionnaire (page 6)
_______ 6. Contractor Affidavit (page 7)
_______ 7. Proofs of Insurance (please see Insurance Requirements, page 9)
_______ 8. List of Subcontractors (page 10)
_______ 9. References Request Form (pages 11, 12, 13)
_______ 10. Any/All Addenda must be signed and dated and made a part of bid packet
Is the vendor located in College Park? ____________
Has the vendor previously conducted business with College Park? ___________
__________________________
Vendor or Representative Signature
___________________
Date
Late proposals will not be accepted.
Faxed or emailed proposals will not be accepted.
City of College Park is not responsible for submissions not properly identified, nor for late
or undelivered mail or courier service.
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INSURANCE REQUIREMENTS
Within ten (10) days of Notice of Award, and at all times that this Contract is in force, the
Contractor shall obtain, maintain and furnish the City Certificates of Insurance from
licensed companies doing business in the State of Georgia and acceptable to the City
covering:
1.
2.
3.
4.
Worker’s Compensation Insurance
Comprehensive General Liability Insurance
Automobile Liability
Umbrella Liability Insurance
Copies of these Certificates of Insurance shall be furnished to the City prior to execution
of the contract. Such policies shall be non-cancellable except on thirty (30) days written
notice to the City.
IMPORTANT EVENT DATES FOR THIS BID:
Newspaper advertisement
Mandatory Pre-Bid Meeting & Site Visit*
Week of February 10, 2013
Thursday, February 21, 2013, 3:00PM
Bid Opening
Thursday, March 14, 2013, 3:00PM
*Any other Site Visits must be scheduled with Melissa Brooks at 404-669-3754.
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LIST OF SUBCONTRACTORS
I do ______ / do not ______ propose to subcontract some of the work on this project. I
propose to Subcontract work to the following subcontractors:
SUBCONTRACTOR
WORK
TO
PERFORMED
BE
% OF THE WORK
Company Name:__________________________________________________
PLEASE NOTE:
THE CITY OF COLLEGE PARK REQUIRES 51%
PARTICIPATION BY THE PRIME CONTRACTOR ON ALL PROJECTS.
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REFERENCE REQUEST
REFERENCES: The following references are from current and past government,
educational and/or commercial accounts of similar size and scope. This list
includes a minimum of five (5) references and does not include the City of
College Park, or any City of College Park employee as a reference.
REFERENCE # 1:
Name of Entity/Firm:____________________________________________________________
Mailing Address:________________________________________________________________
City/State/Zip Code:_____________________________________________________________
Contact Person Name:___________________________________________________________
Contact Person Telephone Number:________________________________________________
Date When Work Performed:_____________________________________________________
Description of Work Performed:___________________________________________________
______________________________________________________________________________
REFERENCE # 2:
Name of Entity/Firm:____________________________________________________________
Mailing Address:________________________________________________________________
City/State/Zip Code:_____________________________________________________________
Contact Person Name:___________________________________________________________
Contact Person Telephone Number:________________________________________________
Date When Work Performed:_____________________________________________________
Description of Work Performed:___________________________________________________
______________________________________________________________________________
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REFERENCE # 3
Name of Entity/Firm:________________________________________________
Mailing Address:___________________________________________________
City/State/Zip Code:_________________________________________________
Contact Person Name:_______________________________________________
Contact Person Telephone Number:____________________________________
Date When Work Performed:__________________________________________
Description of Work Performed:_______________________________________
REFERENCE # 4
Name of Entity/Firm:_________________________________________________
Mailing Address:____________________________________________________
City/State/Zip Code:_________________________________________________
Contact Person Name:_______________________________________________
Contact Person Telephone Number:_____________________________________
Date When Work Performed:__________________________________________
Description of Work Performed:________________________________________
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REFERENCE # 5
Name of Entity/Firm:_________________________________________________
Mailing Address:____________________________________________________
City/State/Zip Code:_________________________________________________
Contact Person Name:_______________________________________________
Contact Person Telephone Number:____________________________________
Date When Work Performed:__________________________________________
Description of Work Performed:_______________________________________
By signing below, I certify that this bid is made without prior
understanding, agreement, or connection with any corporation, firm, or person
submitting a bid for same materials, supplies or equipment, and is in all respects
fair and without collusion or fraud. I understand that collusive bidding is a
violation of State and Federal law and can result in fines, prison sentences, and
civil damage awards. I agree to abide by all conditions of this bid, and certify that
I am authorized to sign this bid for the bidder.
________________________________________________________________________________________________
(Name of Company)
(Contact Name)
_____________________________________________
(Phone Number)
____________________________________________
(Fax Number)
________________________________________________________________________________________________
(Email Address)
________________________________________________________________________________________________
(Signature)
_________________________________________________________________________________________________
(Print Name)
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City of College Park, Georgia
Carpet Installation Project
General: The City of College Park City Clerk’s Office is soliciting bids from experienced,
licensed contractors to remove and install carpet in the City Hall building located at 3667 Main
Street, College Park, Georgia 30337.
The successful contractor will have a minimum of 48 months experience in the commercial and
industrial carpet installation business and will have 5 references of work of a similar nature
performed over the most recent 18 months.
Scope of Work: The scope of work for the job being bid includes:
1. Removal and disposal of all obsolete, damaged and worn carpet associated with this
installation project.
2. The installation of replacement carpet consisting of all new material of the highest and
best quality of commercial/industrial grade product suited for this project. Material
specification sheets must be included with the bid document.
3.
It is the bidder’s responsibility to make all pre-bid inspections and measurements of the
subject areas prior to submitting their bid. A Mandatory Pre-Bid meeting (with Site Visit
to follow) is scheduled for Thursday, February 21, 2013 at 3:00 p.m. at College Park City
Hall.
4. Proof of insurance, Liability and Workers Compensation, as well as current Business and
State Contractor’s License(s) appropriate to the work at hand must also be include with
the bid documents.
5. A start and completion date or a completion time frame from award of bid must be
included in the bid document.
6. All permits are the responsibility of the bidder/contractor.
7. No Change Orders will be authorized or considered without prior approval by the
Department Head and City Manager. Change order requests must be submitted in writing
from the Contractor to the Department Head and approved in writing prior to the subject
work being performed.
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WORK SPECIFICATION
1.
Carpet supplied should be:
Interface Flooring Systems
Style: Interface “Cubic” Symmetry and Monochrome
2.
Remove and dispose of all old carpeting material and debris.
3.
Carpet and cove base supplied and installed in 11 (eleven) offices, 1 (one) conference room, 1 (one) council
chamber, corridors, and vestibule area.
Mayor’s Office
Executive Assistant Office – Border to be installed
Councilman Office Ward 1
Councilman Office Ward 2
Councilman Office Ward 3
Councilman Office Ward 4
Mayor/Council Corridor
Council Chambers – Border to be installed and Broadloom Carpet for steps
Development Director’s Office
Executive Assistant Office
Information Technology Director’s Office
PIO – Green Room
PIO Office
Executive Conference Room
Development Corridor
Vestibule area – Border to be installed
4.
Supply and install border
5.
Supply and install 4” Cove Base
6.
Supply and install Interface
7.
Contractor will be required to move furniture in all areas specified for this project.
8.
All work must be performed after work hours & weekends.
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QUOTE SHEET
BID – ADM – 031413 - CARPET
(CARPET INSTALLATION PROJECT)
BID DATE: Thursday, March 14, 2013, 3:00PM
CITY OF COLLEGE PARK CITY HALL
FROM: ____________________________________(Bidder’s Name)
____________________________________(Address)
____________________________________(City and State)
____________________________________(Phone number)
____________________________________(Date)
$___________________LUMP SUM BID (INCLUDING ___ YEAR WARRANTY)
or written out as:
___________________________________________Dollars and
___________________________________________Cents
ESTIMATED COMPLETION DATE: _____________________
(Bidder Signature)
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