STEP LEONARDO DA VINCI PARTNERSHIP PROJECT 2011/2013
STEP LLP/LdV/Partnership
2nd Partnership Meeting: Linz , Austria held on 18th and 19th April 2012
In Attendance:
EU Member State
Germany
Name
Christoph Sauter
Organisation
SOS Kinderdorf
Nicola Schaumann
UK / Birmingham
Beverlie Weston
Green Spring Training
Carma Facey
UK / Belfast
Peter Nolan
GEMS NI
Grainne Hanna
Susan Russam
Austria
Sabine Perschl
Markus Sautner
Gerald Kiesenhofer
Nina Singer
Pro mente
Oberösterreich
Czech Republic
Filip Habrman
Diocesan Caritas
ostraviensis– opaviensis
- Coexistence Village
Martina Češlová
France
Belgium
Emmanuel Berart
Caroline Beyne
Mission d'Insertion des
Jeunes de la province
Sud
Levanto
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STEP LEONARDO DA VINCI PARTNERSHIP PROJECT 2011/2013
19th April 2012 Hotel Wolfinger, Linz, Austria
Speaker SUMMARY OF DISCUSSION
Sabine
Action
Welcome
Welcome to colleagues and housekeeping
information.
Informed attendees that today’s meeting would be
held in 2 sections. Peter Nolan is to take lead on
the first and Caroline on the second.
PART 1
Peter
-
Linkage made between this and previous
meeting
Previous minutes were not sufficient for audit
purposes
The first task of this meeting to refocus the
group on the core elements of the programme
and individual contributions
GH not to take minutes for the meeting but to
record agreed actions .
-
-
Peter
Suggested that the partnership needed to
understand its current position on the lifespan of
the project and to report back and agree on the
format for this. Caroline suggested that an official
record of this be created to record all progress
ALL
It was agreed at the existing communication
platform was not sufficient to meet the needs of the
group. Susan acknowledged Christoph’s hard work
to develop the current system which had not
worked because a number of partners had
To agree a new format for
minutes
Peter to re-draft previous
minutes for Susan to
circulate. This is to
include all presentations
and photographs from the
previous meeting to
accompany the Year 1
Report.
Attendees from previous
meeting to forward
relevant materials to
Susan.
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STEP LEONARDO DA VINCI PARTNERSHIP PROJECT 2011/2013
experienced difficulty with the system or hadn’t
used it as a communication platform. Susan noted
that there was now an opportunity to progress and
hopefully implement a communications system that
would work for all.
Various communication platforms were discussed
Susan suggested that GEMS set up a web page for
the partnership with an intranet to share files and
Susan to action intranet
discussion forum/announcements facility.
Partner organisations to
Following further discussion it was agreed to
forward their email address to
establish a web page/intranet
Susan.
Emmanuel
Emmanuel provided samples for a project . A
vote was held and it was agreed that the
partnership would use the logo that integrated all 3
designs as the STEP logo. a logo was agreed on.
Peter
Invited attendees to comment on the bilateral
visits.
- Asked if it was the intention of each partner to
make a bi-lateral visit?
- Proposed that the group consider time frames
and frequency of visits.
- Advised direct linkage between the project
objectives and bi-lateral visits.
- Suggested that the group review completed
visits and make linkage to key objectives of the
project. The key objectives were identified as:
 Identify good practice and opportunities for
young people
 Promote inclusion
Asked the group for their comments on project
administration.
Susan
Peter
Emmanuel to forward the final
draft of the log to Christoph for
circulation. Due date: 27th
May 2012
-
-
It was agreed that host
organisations were to
create certification of
attendance for all bi-lateral
and partnership meetings.
PDF copies to be
forwarded to Emmanuel to
meet NA requirements
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STEP LEONARDO DA VINCI PARTNERSHIP PROJECT 2011/2013
PART 2
Caroline
Caroline suggested that the following issues be
addressed during this section of the meeting:
-
-
That the group review the project in it’s entirety
to ensure that the actions of the group are in
line with the project objectives. Is everyone on
the same page
Asked the group to consider a mid-term report
for completion in July 2012.
In so doing that the group refer to the ‘ISSUES
AND CHALLENGES’ document circulated by
Susan.
Attendees discussed issues surrounding the
following points:
o Results to date against the partnership
plan
o Preparations for Year 1 report
o Partner reporting
o Report and agenda format for bi-lateral
meetings
Susan
-
Requested that all results from bi-lateral
meeting be sent to her as soon as possible so
that she could identify the key elements from
each organisation that will feed into the
foundation of the report.
Peter
-
Supported the need for a quick response to this
request and to avoid delays to national
agencies.
-
Susan
-
Suggested that sharing client experience and
contract working within the parameters of
different geographical and cultural climates
would identify a common theme between the
organisations.
Suggested that this be data be captured for the
mid-term review to identify that this work is
already being done.
It was agreed that by July 2012
an overview of good practices
be identified and that an
evaluation of all available
materials be carried out.
Attendees agreed to provide
this information
With regard to writing the Year
1 report it was agreed that the
following steps be taken:
What: Introduction and
activities:
Who: GEMS NI and SOS
Due date: Mid-June
What: Format of report
Who: GEMS NI
Due date: End of June
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STEP LEONARDO DA VINCI PARTNERSHIP PROJECT 2011/2013
Further discussion was held regarding the
format of bi-lateral visits
All
-
Caroline
Told the group about the bi-lateral pre departure
training provided to staff. This training covered an
overview of the host organisation and detailed what
was expected of them in terms of feedback from
the visit.
Susan
Told the group about the questionnaire she sent to
visiting organisation to inform her staff of visitor
objectives
What: Steering Group
Who: Peter Nolan, Caroline
Beyne and Christoph Sauter
Activity: to create the agenda
for the next partnership
meeting and support the
coordinator
Standardised format/template
to be created so that the same
questions are asked of each
organisations Susan
This presentation is to be
forwarded to the steering
group. Caroline
To be included as part of bilateral guide. Susan
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STEP LEONARDO DA VINCI PARTNERSHIP PROJECT 2011/2013
Summary of agreed actions points was delivered at the end of
the session:
Action
Organisation
Due date
Re draft of minutes from
previous bilateral meeting
GEMS NI Peter Nolan
27/04/2012
Culmination of evidence from
previous Bi-lateral meetings.
(PowerPoint presentations,
photographs etc.)
All organisations
11/05/12 (to GEMS NI)
Standardised format of feedback
form. Each form
All
Attendance certificates
All hosts
11/05/2012
Original certificates to be with
organisations
All hosts
30/06/2012
Completion of STEP Project
Logo
MIJ :Emmanuel & SOS
Kinderdorf :Christoph
30/04/2012
Introduction
GEMS NI
30/06/3012
Activities
GEMS NI
30/06/3012
Mobilities
All organisations
To be confirmed (TBC)
Format of report for Bi-lateral
visits
GEMS NI
Translate information of bilateral
visits to template
All organisations
Staff orientation standardised
Levanto: Caroline
Visitor Bio’s and interests form
GEMS NI: Susan
Mid-term report
30/04/12
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STEP LEONARDO DA VINCI PARTNERSHIP PROJECT 2011/2013
20th April 2012 Sportivo, Lichtenberg, Austria
Agreed Schedule of Bi-Lateral and Partnership Meetings
Month
Host
Type of
Meeting
Topic/Agenda
Proposed
Attendees
May 10th 11th
2012
SOS-Kinderdorf,
Deutchland
Bi-lateral
‘Hamet’ Methodology
Czech
Republic -2
GEMS NI –
1
BE – 3
U.K. - 2
July 4th& 5th
2012
Green Spring
Training, U.K.
Bi-lateral
Foundation Learning
Programme
A–4
D -2 (+1)
CZ – 2
F – 2 (?)
September 4th
&5th 2012
Caritas, Czech
Republic
Bi-lateral
Socially Excluded People
F–1
UK – 1
BE – 2
D-2
September
(dates TBC)
MIJ, New
Caledonia
Bi-lateral
Preparation to Employment
(Pilot Programme )
CZ - 1
GEMS NI- 2
(?)
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STEP LEONARDO DA VINCI PARTNERSHIP PROJECT 2011/2013
UK – 1 (?)
October 2nd 3rd
2012
Pro Mente,
Austria
Bi-lateral
The Improvement of Social
Competencies for clients
on GSK Programme
CZ – 1
B–2
GEMS NI – 1
UK - 2
October 12th
2012
Caritas, Czech
Republic
Full Partnership
Meeting
Reports from Bi lateral
Meetings
- Overview of Bi lateral
Meetings
Proposed outcome:
-
February 21st &
22nd 2013
GEMS Northern
Ireland
Full Partnership
Meeting
Identification of
Common interest
(must be evidence
based )
- Overview of good EU
practice
Development of ‘The
Product’
June 19th & 20th
2013
Green Spring
Training, U.K.
Full Partnership
Meeting
Dissemination of ‘The final
Product’. celebration
All
organisations
-
September 2013
All
organisations
All
organisations
Final report due
Plenary Session
Peter
Asked for confirmation from all partners that the agreed process was
clear
Round up
Requested clarification from all attendees that the way forward on the project was clear:
-
Beverlie “All of our questions have been clarified. We are now very clear on the way forward”
Emmanuel “We are now clear for all questions. It was a pleasure to be here.”
Caroline “This is a fine partnership, I am confident in the future result”
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STEP LEONARDO DA VINCI PARTNERSHIP PROJECT 2011/2013
-
Nicola “We have a plan now on which we can work”
Peter “People came to this meeting to see what the project was about, there is now there is now a
plan of action.. So long as the group remain faithful to the agreements over this next phase of the
programme there will be a very good project.”
Filip “It is clear now and we hope to do our best in this partnership.”
Christoph “I am now feeling better and clearer about the project”
Sabine “The project has come together and is succinct. I am happy that we can have a result and
know what we have achieved.”
Markus “The project and the administration is now a lot clearer. Thanks to Susan for your
intensive work and the late nights and thanks to Grainne for taking the minutes.”
Susan “Thanks to Grainne and to the host. We have achieved a good and clear outcome.”
Peter “A special thanks again to our host Sabine and Colleagues in Pro Mente; you have been
very considerate to all of our specific needs. You have done your organisation proud.”
This concluded the formal business of the STEP LdV Partnership Meeting
Grainne Hanna
GEMS NI
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STEP LEONARDO DA VINCI PARTNERSHIP PROJECT 2011/2013
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STEP LEONARDO DA VINCI PARTNERSHIP PROJECT 2011/2013
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