School Readiness Initiative (SRI)
Mid Year Report Guide
We have created this tool to review and assess your report. We hope you also find it a useful guide that will enhance your reports and facilitate a continuous learning process about your
project. Please let us know if you have any comments about the guide.
Quality Indicators
Program & Evaluation Progress Narrative
I: Program Implementation
A. Activity Summary
Please provide a comprehensive summary of
your agency’s program activities for this
reporting period. Specifically, provide an update
on all activities. For each activity, include the
following information:
 Number of participants served (if
applicable)
 Update on what worked well
 Update on any challenges
 Any changes associated with the
activity
B. New Program Activity
For each of the 5 Essential & Coordinated
Elements please describe any new or updated
program activities implemented during this
reporting period to achieve your program
outcomes (if applicable). (This only includes
activities that are not listed in your
approved Scope of Work.)
C. Challenges/Lessons & Promising
Practices
1. Describe any challenges/barriers in
implementing program activities during this
reporting period. How have you or will you
address these challenges?
2. How has your program implementation
changed as a result of lessons learned this
Within Response
Between Responses/Big Picture
 Have you provided an update on all activities?
 Have you addressed each of the required sections (e.g., numbers served,
program activity updates and/or challenges, changes) for each activity?
 Is each activity described in relation to how it helps achieve program
outcomes?
 Is the summary limited to this reporting period?
 Does this section reflect projected activities and
outcomes identified on the Scope of Work?
 Is timeline of program implementation on track?
 Does this section reflect findings from program
evaluation activities?
 Is each new or updated activity fully described? Are activities identified as
new or updated?
 Is a rationale for each new or updated activity provided?
 Is each activity described in relation to how it helps achieve program
outcomes?
 Does this section reflect findings from program
evaluation activities?
 Are challenges/barriers to implementing activities clearly identified?
 Is it clear if challenges are associated with particular activities and not
others?
 Have you described how each challenge has been or will be addressed?
 Are lessons learned clearly identified?
 Are links between lessons learned and improved program development
 Are challenges/barriers related to organizational
capacity or collaborative partners?
 Are lessons learned (both successes and challenges)
linked to evaluation activities?
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Mid Year Report Guide
reporting period? (Optional at Mid Year
Only)
3. Describe any “promising practices” your
program has developed and/or implemented
this period. (Optional at Mid Year Only)
D. Success Story (Optional)
Please describe how children/families/providers
have benefited from your program. Please also
highlight at least one success story.
E. Organizational Capacity
1. Please describe any changes in staffing (e.g.,
recruitment, turnover, allocation of staff
time, etc.) during this reporting period.
Include name(s) of new staff and position(s),
if applicable. Discuss how staff changes have
affected program and/or evaluation
implementation. (Optional)
2. Please indicate number and types of staff
development activities (e.g., trainings,
conferences, in-services, classes, etc.)
provided during this reporting period. How
have these activities benefited the staff and
overall program? (Optional)
3. Please provide a fiscal update, for this
reporting period, on the four Budget
Categories (i.e. Personnel Services, Benefits,
Materials and Supplies, and Contracted
Services). Please address any of the
following:
 Over budget in any line item (e.g.,
unanticipated expenditures
 Not meeting cash match
 Anticipated changes during the next
reporting period that would require a
formal or informal budget modification.
and implementation clear?
 Have you fully described any new initiatives and discussed their promise
for the program?
 Have you given evidence for the promising practices listed?
 Are promising practices linked to organizational
capacity and/or collaborative partners?
 Are promising practices linked to evaluation activities?
 Are successes in supporting children, parents, AND providers clearly
described?
 Do you share clear evidence of how successes are clearly tied to program
activities/services?
 Is it clear that successes inform program activities and
desired results?
 Are all staff changes described, including names of new staff members?
 Are the rationales for staff changes discussed?
 Are the effects of staff changes on program or evaluation implementation
described (e.g., improved or diminished ability to meet client needs)?
 Are staff changes appropriate and justified given the scope of the
program?
 Are effects of staff changes on budget described?
 Are specific numbers of staff development activities included?
 Are staff development activities fully described (including attendance,
goals, content, etc)?
 Have you described the impact of staff development on the overall
program? Have you included specific evidence of staff development
impact?
 Are links between staff changes and their effects on
activities and outcomes clear?
 Do staff changes significantly impact the budget?
 Are links between staff development activities and
desired outcomes clear?
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F. Collaborative Partners
(Mid Year Report – Optional;
Year End Report – Required)
1. Please indicate all collaborative partners
that you have worked with this reporting
period.
2. Please briefly describe the role and/or
relationship with your collaborative partners.
3. Describe any challenges/barriers to working
with your collaborative partner(s). How have
you or will you address these challenges?
 Have you listed all collaborative partners and/or contractors that are
involved in your program, including all updated partnerships?
 Have you indicated which partners have formal MOUs?
 Have you described your agency’s relationship with the collaborative

partner(s) and/or contractor(s), including reasons for and benefits to each
organization for the collaboration?
 Does your description include all possible relationships? For example,
collaborative partners you provided services to, received services from,
made referrals to, received referrals from, collaborated with, and/or
consulted with this reporting period?
 Have you described challenges to working with your collaborative
partners?
 Have you described how each challenge has been or will be addressed?
4. If any financial relationship exists between
 Is each potential relationship addressed (e.g., shared office space), even if
your agency and your collaborative
to indicate that no relationship exists?
partner(s), please briefly describe below: (a)
 Have you described the impact (advantages/challenges) of sharing
Shared equipment; (b) Shared office space; (c)
resources with collaborative partners and/or contractors?
Shared program space; (d) Shared additional
program funding (including funding applied
for, but not yet received); (e) Shared other
resources (please specify).
II: Evaluation Activities & Data Findings (Optional)
1. Describe all evaluation activities relevant to
 Are all evaluation activities related to assessing progress toward desired
assessing the extent of progress you have made
outcomes clearly identified?
toward achieving your program outcomes.
 Are all instruments identified, both program developed and standardized?
 Is the timeline for evaluation activities on track? If not, is a plan to bring
evaluation activities current discussed?
2. Describe any challenges/barriers in
 Are challenges/barriers to evaluation identified?
implementing evaluation activities. How have
 Have you identified strategies for addressing challenges/barriers?
you or will you address these challenges?
 Have you described usefulness of evaluation tools? Would you use
instruments again?
3. Report your evaluation data, findings and/or
 Is data, including preliminary data, provided on each activity/performance
 Is the significance of collaborative partners to program
implementation and success clear?
Have you described how collaborative partners and/or
contractors affect program activities and enhance
organizational capacity?
 Have you described the impact of challenges/barriers of
working with
collaborative partners and/or contractors on desired
results and activities/services?
 Do financial relationships with collaborative partners
and/or contractors significantly impact the budget?
 Are evaluation activities appropriate to assessing
progress toward desired outcomes?
 Are evaluation challenges related to challenges in
program
implementation?
 In what ways do evaluation findings inform
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recommendations, if applicable. If none, please
explain.



measure?
Have you shared specific evidence related to program impact (e.g.,
participant quotes,
numbers served, percentages satisfied with program)?
Have you identified which program elements seem to be having a
significant impact? How do you know?
Do you describe relationship between expected outcomes and preliminary
findings?
If evaluation data is unavailable, have you explained why?
Have you described how your organization has used evaluation findings to
better understand or change the program?
Have you described other possible uses of evaluation findings (e.g., apply
for more money, annual report, publicity)?
Did evaluation activities significantly change from what was originally
proposed (e.g.,
were instruments changed)?
understanding and practices of program
implementation?
 In what ways does this section reflect desired outcomes
anticipated on the Scope of Work?
 Does use of evaluation findings indicate reflection on
successes and challenges of program implementation?

4. Have you used your evaluation data, findings

and/or recommendations to improve aspects of
your First 5 LA-funded program? If so, please

describe how?
5. Have your evaluation activities changed as a

result of lessons learned this reporting period? If
so, please describe how?
III: Program Support
1. Did you receive any assistance from First 5
 Have you described all forms of assistance provided by First 5 LA staff
 Is requested assistance from First 5 LA related to
LA staff or First 5 LA consultants this reporting
and/or
program implementation? To findings of program
period? If yes, please describe the type(s) of
consultants?
evaluation?
assistance received. How have you incorporated
 Have you described how this assistance has been incorporated into
the assistance in the implementation/evaluation
program implementation and/or evaluation?
of your program?
2. Please indicate suggestions regarding how
First 5 LA may continue to support your agency
during the next reporting period.
3. Please indicate any questions and/or
suggested discussion topics that may be
addressed during a School Readiness Initiative
Learning Community Meeting
IV: Additional Comments
Please indicate additional information you wish to share with First 5 LA. This information may include a general overview of your program.
Data Tables
Table A: Client Count (should include a break
 Do you assess the number of unduplicated clients, including a breakdown
down of the following: 1) Children Ages 0-5, 2)
for children served with Disabilities or Special Needs.?
Parents with Children Ages 0-5, 3) Providers
 Are numbers comparable to/appropriate to projections on the SOW?
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Serving Children Ages 0-5 and their Families,
and 4) Other Family Members of Children Ages
0-5)
Table B: Estimated Number of Children
Younger than Age 3 and Ages 3-5 Served this
Reporting Period.
Table C and D: Demographics (Ethnicity and
Primary Language)
 Is program on the way to meeting proposed numbers?
 Do you exceed proposed numbers?
 Do you assess total number of children 0-5 served by appropriate age
breakdown (including
a breakdown for children served with Disabilities or Special Needs?
 Do you assess total number of children 0-5 served by appropriate ethnicity
and language breakdown
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