BUILDING COLLABORATION AND
CAPACITY IN EDUCATION GRANT
PROGRAM
Proposal Template
[Insert Proposal Title here]
[Insert Date here]
INSTRUCTIONS: This template may be used to prepare a Proposal for a Conditional
Grant. The template is provided as a courtesy only and may be modified according to the
needs of the applicant. Applicants are not required to use this template. Other proposal
templates may be used or, if space permits, applicants may provide the required
information in “Section E” of the Application for Conditional Grant Funding (Application).
Please ensure an appropriate level of detail is provided in order for the reader to get a
clear understanding of your organization and the project you wish to have funded. See
“Section E” of the Application for additional information regarding proposal
requirements.
Note: When submitting a proposal, whether you utilize this template or your own
format, the proposal must be attached to a completed and signed Application Form.
Please delete this section and all other instructions within the template, prior to
submitting to Alberta Education.
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[Insert Proposal Title here]
[Insert Date here]
TABLE OF CONTENTS
I.
EXECUTIVE SUMMARY ..................................................................................................................................... 4
II.
INTRODUCTION .................................................................................................................................................. 5
III.
OBJECTIVES/PURPOSE OF THE PROJECT .................................................................................................. 6
IV.
PARTNERS/PARTICIPANTS IN THE PROJECT ........................................................................................... 6
V.
GOALS/TARGETS................................................................................................................................................. 6
VI.
ACTIVITIES DATES/TIMELINES/MILESTONES .......................................................................................... 7
VII.
INDICATORS FOR SUCCESS/OUTCOME MEASURES ............................................................................ 7
VIII.
BUDGET BREAKDOWN ..................................................................................................................................... 8
IX.
REPORTING ........................................................................................................................................................... 9
X.
PROJECT SUPPORT ............................................................................................................................................ 9
XI.
APPENDIX .............................................................................................................................................................. 9
XII.
SAMPLE LETTER OF SUPPORT ..................................................................................................................... 10
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[Insert Proposal Title here]
[Insert Date here]
I.
Executive Summary
Please provide a brief overview of your proposal, not to exceed one page, which
describes the following elements:

Brief identification of the mandate and/or role of your organization;

The purpose and anticipated outcomes of the project;

The total amount of funding requested;

Brief overview of any partnership(s) on this project and anticipated roles and
responsibilities; and

Other information deemed pertinent to the overall proposal such as the
identification of how proposed activities will lead to improved educational
outcomes for First Nations students.
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[Insert Proposal Title here]
[Insert Date here]
II.
Introduction
Introduce organization here.
The introduction can include information such as the mandate and/or role of
the organization, a description of its activities, and the capacity of the
organization to meet the Building Collaboration and Capacity in Education
Grant Program outcomes.
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[Insert Proposal Title here]
[Insert Date here]
III.
Objectives/Purpose of the Project
Outline the objectives and/or the purpose of the project by identifying the
needs, issues or opportunities to be addressed. Include the target
population/primary beneficiaries (e.g. age range) of the project and any other
related information. Ensure that the objectives/purpose of the project align with
the purpose of the Grant Program (please refer to the BCCE Guidelines for
additional information). Some examples of information to include here are:
IV.

Length of time the need(s)/issue(s) has existed;

How the persistence of this issue has impacted the target population; and

Whether the need(s)/issue(s) have ever been addressed before, including
outcomes.
Partners/Participants in the Project
Collaboration and partnership is encouraged. List and describe the
partners/participants involved in the project, including an overview of their role
and function and capacity to meet the project’s objective/purpose.
V.
Goals/Targets
State the desired goals or targets that address the objectives/purpose stated
above. Also include key benefits of reaching the goals/objectives.

Goal 11

Goal 2

Goal 3
For example, if two organizations identify a need within their respective communities and decide
to collaborate on a project to address this need, a goal/target could be: (1) Goal 1: Increase the
number of collaborative planning sessions between Organization 1 and Organization 2 to address
(identified issue).
1
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VI. Activities/Timelines/Milestones
Provide a detailed description/background about the proposed project including
supplemental information about the scope of project’s activities. Include as much
information as possible in order for the reader to gain a clear understanding of
your project, including key milestones and accomplishments.
a. Timelines
Provide detailed information on the expected timelines for the project.
VII. Indicators of Success/Outcome Measures
Discuss how progress on the project’s activities, plans or processes will be
evaluated throughout and at the end of the project. What indicators will be used
to measure success?
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VIII. Budget Breakdown
Provide a clear statement of the total amount of funds being requested from
Alberta Education. Indicate what percentage of the total budget for the project
would be covered by the requested funds (e.g. 50%, 100%, etc.). If submitting a
proposal in partnership with other organizations, the total budget requested by
all partners must be included.
BUDGET
Provide a detailed list of anticipated expenses (a separate sheet may be used, if
necessary). Please refer to the Program Guidelines for additional information on
eligible and ineligible expenditures. *Note: All expenses must be incurred after the
date on which the conditional grant application was approved.
Expense Description
Expense Amount
Expense Amount
Year 1
Year 3
Year 2
Total
1.
$
$
$
$
2.
$
$
$
$
3.
$
$
$
$
4.
$
$
$
$
5.
$
$
$
$
6.
$
$
$
$
7.
$
$
$
$
8.
$
$
$
$
9.
$
$
$
$
10.
$
$
$
$
$
(Year 1)
$
(Year 2)
$
(Year 3)
$
(Total)
TOTAL EXPENSES
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IX.
Reporting
Project and financial reports are required by Alberta Education throughout the
duration of the project. Describe how the organization’s reporting will focus on
demonstrating that funds were used for their intended purpose and planned
activities were completed and results were achieved.
Reporting on the project’s activities is required on:
1. August 15, 2016 (year one activities)
2. August 15, 2017 (year two activities)
3. August 15, 2018 (final report)
X.
Project Support
Letters of support by all project partners identified in the proposal must be
submitted and are required by provincial school authorities, First Nation
education authorities, and/or individual First Nations.
A sample letter has been included at the end of this template. Any additional
documents that demonstrate project support/partnership (i.e. Band Council
Resolutions, Tribal Council Resolutions) by partners will also be accepted.
XI.
Appendix
Supporting material you may wish to include in your proposal.
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[Insert Date here]
XII.
Sample Letter of Support
Date
Name of Organization
Address
Email
Phone Number
Dear Mr. /Mrs./Miss/Ms. (Building Collaboration and Capacity in Education Grant Program
Applicant)
RE: Letter of Support (from Community/First Nations School/Provincial Partner(s)):
On behalf of our First Nation/school, please accept this letter as a formal commitment to
participate in (Organization’s) project under the Building Collaboration and Capacity in Education
Grant Program through the Ministry of Education and the First Nations, Metis and Inuit Education
Division for the 2015/2016 to 2017/2018 fiscal years.
1. Name of School
2. Name of School
Our First Nation/school(s) will work with (Organization) to undertake the planned activities
described and outlined in the Building Collaboration and Capacity in Education Grant Proposal
Template (or Section E of the Grant Application). The (Organization) will ensure schools are
prepared to undertake the planned activities, achieve the stated milestones, and adhere to
expected timelines.
(Organization) will ensure the Building Collaboration and Capacity in Education Grant Program
guidelines are followed and will provide appropriate coordination and support services, including
project management, sharing of information, training, specialist/ technical support, monitoring,
compliance, evaluation and reporting. Our First Nation school(s) will ensure that (Organization) is
provided with the necessary input required to complete the application/proposal and reporting
requirements related to the project.
By participating with (Aggregate Organization) in the Building Collaboration and Capacity in
Education project until March 31, 2018, we will encourage greater efficiencies, economies of scale
and reinforce the ongoing efforts for collaboration and capacity building that our First
Nation/school is undertaking.
Sincerely,
______________________________
First name, last name, position title
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