The Pas Skating Club
Club Constitution and By-laws
Revised May 2, 2014
General Information
Mailing Address: The Pas Skating Club
Box 927
The Pas, MB
R9A 1K9
Website: http://www.skatethepas.com
Contact Email Address:
[email protected]
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CONSTITUTION OF THE PAS SKATING CLUB
Revised May 2, 2014
ARTICLE 1:
NAME OF CLUB
The Name of the Club shall be The Pas Skating Club, hereinafter called the Club.
ARTICLE 2:
SKATE CANADA
a) A not-for-profit skating club, that is a member of Skate Canada and is managed by a
volunteer board of directors for the general purpose of providing Skate Canada skating
programs for Skate Canada members [Skate Canada By-law 1100 (3)].
b) The Club shall pay such fees and such other charges as shall be required of clubs from time
to time by Skate Canada. [Skate Canada By-law 1201 (1) (c) (ii), 1201 (1) (c) (viii) and
1201 (1) (c) (ix)]
c) The Club shall abide by all Skate Canada By-laws, rules and regulations as per Skate
Canada By-law 1201 (1) (c) (iv).
d) The Club is located in the Manitoba Section of Skate Canada. See Skate Canada By-law 1503
for definition of Sections.
ARTICLE 3:
PURPOSE OF THE CLUB
a) The purpose of the Club shall be to encourage the instruction, practice, enjoyment and
advancement of its members in all aspects of skating in accordance with the Rules, Policies
and Procedures of Skate Canada.
b) The Club, with regard to any aspect of its operation is to be managed and operated by
eligible volunteers who are duly registered as Associate Members of Skate Canada [By-law
1201 (1) (c) (iv)]
c) The Club shall protect the eligibility status of its members. The Club shall not take or omit
any action that would knowingly jeopardize the eligible status of its members.
d) The Club shall operate only Skate Canada skating programs.
e) Only Skate Canada Professional Coaches are permitted to teach skating in the Club.
ARTICLE 4:
BY-LAWS OF THE CLUB
a) The By-laws, appended to this Constitution, shall describe the organization and functions
of the Club, and the means by which members of the Club may elect the Club Board of
Directors and control the property and activities of the Club.
b) The By-laws, Rules and Regulations of Skate Canada and those of the Section in which the
Club operates shall take precedence over any Club By-laws [Skate Canada By-law 1201 (1)
(c) (iv)].
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c) Any Club By-law contrary to the By-laws, Rules and Regulations of Skate Canada and those
of the Section shall be invalid. It is acknowledged that any provincial statute governing a
club has precedence over any inconsistent Skate Canada by-law relating to that club.
[Skate Canada by-law 1201 (1) (c) (iv).]
BY-LAWS OF THE PAS SKATING CLUB
MEMBERSHIP
By-law 1:
Club Membership
Membership in the Club shall be open to all, irrespective of sex, age, creed or color.
By-law 2:
Classes of Club Membership
The classes of membership, eligibility and privileges shall be as follows:

Individual membership: Non-skating members who have paid the fees as set by the club and are
Associate Members of Skate Canada. Individual members of legal age of 18 shall be entitled to one
vote at each Annual General Meeting and Special Meeting of the Club.

Active Membership: All eligible skaters who participate in a Club Skating Program and who have
paid the fees as set by the club and is Associate Members of Skate Canada. All Active Members of
the legal age of 18 shall be entitled to one vote at each Annual General Meeting and Special
Meeting of the Club. (Underage Active Members have no vote but may be represented by Special
Members)

Special Membership: Parent or guardian of legally underage Active Members who have paid the
fees as set by the Club and are Associate Members of Skate Canada.

Partial Membership: All eligible skaters who are Associate Member or Restricted Member of
Skate Canada through another HOME club and have paid a reduced fee as set by the Club.

Honorary Membership: The Annual Meeting of members may elect any person an Honorary
Member of the club. An Honorary Member shall be exempt from club dues (but not Skate Canada
dues) if the club is not incorporated add the following: and shall not have interests in the assets of
the Club and shall not vote at meetings of the club unless otherwise qualified. They may have a
voice at the meetings of the club.

Restricted Membership: A restricted member is an individual who is a paid employee (of the
club, Section or Association), a non-active coach, a performing professional skater or a
professional dance partner. A restricted member is not permitted to hold elected office, may not
vote at meetings, is not permitted to compete in competitions, and is not permitted to officiate at
tests or competitions. See Skate Canada By-law 1201 (1) (c) (xi), By-law 1202 (2) and Rule 2001.

Active Member (Non voting rights) or (Restricted Voting Rights) – An active member (NonVoting rights) is a member who meets the following criteria. This includes a class of
membership with restricted voting rights. [Skate Canada By-law 1201 (1) (c) (i) and 1202
(1) (e)]
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By-law 3:
Skate Canada and Club By-laws, Rules and Regulations
All members shall uphold, observe and conform to the By-laws, Rules and Regulations of Skate
Canada, the By-laws of the Club and such regulations as made by the Board of Directors of the Club.
By-law 4:
Membership Fees
Any volunteer club executive member shall have their Skate Canada registration and other fees as set
from time to time paid for by the club. At the executive’s discretion, registration and other fees as set
from time to time by Skate Canada, will be paid for by the club for selected on ice volunteers. (See
Skate Canada By-law 1201 (1) (c) (ix), Skate Canada By-law 1202 (1) (a), Rule 2101, Policies and
Procedures.)
By-law 5:
Member in Good Standing
For a member of the Club to be considered in good standing with the Club, that member must pay Club
fees as are stipulated by the Club Board of Directors in advance of the membership year in question.
Members will not be permitted to take part in any Club activities if these fees are not paid within the
time limit, set by the club. Members in arrears may have their club membership terminated and
skaters may be denied access to the ice.
By-law 6:
Setting of Club Fees, Rules and Skating Hours
Fees, skating rules and skating hours of the Club shall be as the Board of Directors decides from time
to time. Club membership shall commence on the first day of the Skate Canada membership year, 1
September, or the date that fees are paid (whichever is the latter) and terminate on the last day of the
Skate Canada membership year, 31 August.
By-law 7:
Suspension and Expulsion from the Club
The Board of Directors may suspend or expel a member of the club for acting contrary to the By-laws,
Rules and Regulations of Skate Canada or of the Club. The Club Board shall develop a suspension and
expulsion policy in accordance with the Skate Canada Complaint, Suspension and Expulsion Policy and
Procedure that contains a provision for suspending or expelling of any member of the Club from such
membership on terms and conditions that are deemed appropriate and necessary by the Club Board
of Directors. This policy shall be approved by the Club Board of Directors from time to time and it shall
be in writing and made available to all members in advance of its implementation. This policy must
include an appropriate hearing and appeal process, which includes principles of due process, an
appropriate reinstatement application process and an appropriate graduated series of disciplinary
measures. See Skate Canada By-law 1204.
LIABILITY
By-law 8:
Liability
The Club shall not be responsible for any damages, injury, or loss of property to any member, guest or
visitor to the Club regardless of the reason or nature of such damage, loss or injury. Every member,
guest or visitor shall use the Club facilities at his or her own risk. The Club shall participate in the
Skate Canada Club Liability and Member Accident Insurance programs [Skate Canada By-law 1201 (1)
(c) (viii)]. (See Appendix 1 for Club Liability Form)
CLUB MANAGEMENT
By-law 9:
Members of Board of Directors, Committees and Club Delegate to Skate Canada
The members of the Board of Directors, Chairs of committees, and the Club Delegate to Skate Canada
must be members in good standing of the Club, be registered as Associate Members of Skate Canada,
be of legal age, and be eligible persons (with the exception of the Coaching Representative) as defined
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by Skate Canada Rules. These members are: President, Vice President, Treasurer, Secretary, Test
Chair, Registrar, and Past President.
By-law 10:
General Management of the Club
The general management of the club shall be vested in a Board of Directors consisting of: immediate
Past President, President, Vice-president, Secretary, Treasurer, Test Chair, CanSkate Chair, STARSkate
Chair, Public Relations/Newsletter Chair and a Coaching Representative. All of the above, with the
exception of the Past President and the Coaching Representative shall be elected for 1-year terms at
the Annual General Meeting. The Coaching Representative shall be elected annually by and from
within the coaches of the club. The Past President shall be ex-officio and shall hold office until a new
President has been duly elected. The coaching representative shall be elected as per Skate Canada bylaws.
By-law 11:
Holding of Board of Directors Office
The Board of Directors shall hold office until the close of the meeting at which their successors have
been duly elected. Any member of the Board of Directors may be removed by the members by a 2/3
majority vote at a Special General Meeting duly called for that purpose.
By-law 12:
Voting at Board of Directors Meetings
A quorum of the Board of Directors shall consist of 50% plus 1 of the following positions that are
filled: Past President, President, Vice President, Treasurer, Secretary, Registrar, Test Chair, CanSkate
Chair, Public Relation/Newsletter Chair, Fundraise Chair, Special Events Chair, Member at Large and
Coaches’ Representative NOTE: Questions arising at any meeting of the Board of Directors shall be
decided by a majority of votes. The meeting chair may vote only when the vote would change the
result. Therefore the chair may vote to break a tie, and thus pass the motion, or to create a tie, and
thus defeat a motion. A majority of the Board of Directors shall form a quorum. [Skate Canada By-law
1420 (5)]
By-law 13:
Board of Directors Vacancies
Casual vacancy occurring between any Annual General Meeting of the Club, may be filled, until the
next annual General Meeting by a majority vote of the remaining members of the Board of Directors or
in the case of the Coaching Representative, by the coaching staff.
By-law 14:
Board of Directors Member Absenteeism
If a Board of Directors Member is absent for more than three consecutive scheduled Board of
Directors meetings, without good cause and/or without prior notification to the President or
Secretary, then that office may be declared vacant by a majority vote of the Board of Directors.
Club Executive
By-law 15:
Role of President
The President shall act as Chair of all Board of Directors and general meetings. In his/her absence, the
Vice-president will fill this duty.
 Non-voting member (unless vote is needed to break a tie);
 Chairs all Executive and General meetings;
 Oversees running of the Club, including hiring of coaches;
 Determines meeting agendas in consultation with the Vice-President;
 Seeks volunteers for committees and activities as required;
 Liaison between the Club and Skate Manitoba and Skate Canada;
 Contact for KRC;
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Has cheque and legal document signing authority; (Signing authorities: President can sign with the
Treasurer or Test Chair or Ice Convener; Treasurer or President must sign each cheque)
Makes ice Schedule – monthly Calendar
Books ice time for Club, including special activities;
Keeps record of ice time for the Club;
Cancels ice time as required;
By-law 17:
Role of Past President (this position is filled only in the year of a new President and
following year or years when there is no President or Vice President)
 Voting member;
 Assists in running of the Club;
 Provides context and continuity from past skating seasons;
 Books ice time for Club, including special activities;
 Keeps record of ice time for the Club;
 Cancels ice time as required;
By-law 18:
Role of Vice President
 Voting member;
 Acts for President in President’s absence;
 Works with President in all aspects of the running of the Club, as requested;
By-law 19:
Role of Secretary
The Secretary shall deal with all correspondence subject to the approval of the President or his/her
delegate, shall issue all notices for Board of Directors and general meetings, shall take minutes at all
meetings, and shall be responsible for submitting to Skate Canada and the Section such reports as are
required by Skate Canada rules and other regulations.
 Voting member;
 Distributes notices and agendas for Executive and General meetings (usually, Executive meetings
are called and agendas are distributed by email; Executive members that do not have email need to
be telephoned);
 Responsible for taking minutes at meetings – prepares minutes, submits minutes to President for
approval, distributes approved minutes to Executive members, and submits minutes to Skate Canada
Manitoba according to Skate Canada rules;
 Arranges (or delegates) pick up of Club mail from post office as required;
 Assists President with Club correspondence and skating calendars as required;
 Maintains Club binder of meeting minutes and general information in the Skating Office;
By-law 20:
Role of Treasurer
 Voting member;
 Responsible for safe control of all Club funds, including preparing and submitting budgets to the
Executive, and keeping such records as are required for financial review;
 Makes and manages bank deposits, accounts payable and accounts receivable no later than on a
biweekly basis, including issuing refunds and tax receipts in a timely manner;
 Ensures that receipt books are available as required;
 Responsible for arranging for an unaudited annual financial statement;
 Has cheque and legal document signing authority; (Signing authorities: Treasurer can sign with
President or Test Chair or Secretary; Treasurer or President must sign each cheque)
 Calculates skating fees and subsequent adjustments, with input from others.
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Responsible for payroll remittance;
Prepares and distributes monthly financial reports for each Executive meeting;
Prepares year-end financial statement for the Club, to be presented at AGM;
By-law 21:
Member at Large
 Voting member;
 Duties as assigned by executive;
By-law 22:
Public Relations/Newsletter Chair
 Voting member;
 Promotes details of Club skating programs and special events, as well as any achievements of the
Club, skaters and coaches as required, including awards, competitions, and special recognitions; (eg.
Submits an article and photo of Club skaters to Opasquia Times newspaper after each competition or
special event)
 Maintains bulletin boards and trophy case, and makes recommendations for additional displays or
changes to existing displays;
 Posts changes to regularly scheduled skating programs on bulletin boards;
 Produces and distributes promotional Club brochures, posters or newsletters as needed;
 Other public relations duties as required;
By-law 23:
CanSkate Chair
 Voting member;
 Helps determine PreCanSkate/CanSkate/JETS programming details and schedules;
 Contact for PreCanSkate (formerly CanFirstSkate), CanSkate and JETS parents;
 Assists coaches as needed, handing out CanSkate badges and report cards;
 Recruits program assistants, ice captains for PreCanSkate, CanSkate and JETS programs and
ensures that ice captains receive and understand a list of expectations/ duties;
 Assists coach to determines program assistant, ice captain and distributes schedules
By-law 24:
Test Chair
 Voting member;
 Organizes and troubleshoots all aspects of Test days as required;
 Provides information to Clubs, skaters and parents about Test days and collects/submits fees,
 Recruits ice captains and music players for Test days;
 Completes required information for Regional Judges Bureau Representative, judges, and other Skate
Manitoba representatives in a timely manner;
By-law 25:
Coaches’ Representative
 Voting member;
 Attends meetings representing all Club coaches;
 Prepares STARSkate orientation materials for members, including general information on the
Competitive skating stream, competitions and test days;
 Recruits additional Executive members as required regarding STARSkate activities;
 Recruits ice captains and music players for STARSkate ice time, and distributes schedules as
required;
 Provides information and assistance regarding registering for competitions, and opportunities for
skating/competition financial assistance;
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By-law 26:
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Registrar Chair
Voting member;
Prepares registration materials and forms for members;
Acts as contact person for inquiries regarding costs, insurance, registration in and withdrawal from
skating programs;
Registers skating Club members in skating programs, or ensures that other Executive members are
trained to take registrations;
Takes a lead role in the ‘Parade of Programs’ registration opportunity, recruiting other Executive
members to assist as required;
Arranges for other registration opportunities as required;
Ensures that registrations and amendments are submitted to Skate Canada (via internet) in a timely
manner, including Skate Canada insurance;
Provides Executive with registration report numbers updates at each Executive meeting;
By-law 27:
Fundraising Chair
 Voting member;
 Decides fundraising activities for the year;
 Oversees the running of the fundraising activities;
 Recruits additional volunteers for specific fund-raising programs
By-law 28:
Specials Events Chair
 Voting member;
 Organizes and oversees Club events (non-fundraising);
 Records event details and numbers of participants at special events;
 Recruits additional volunteers for specific special events, such as the Year-End Review, Norman
STARSkate Regional Competition and FunSkate or Norman Regional Seminar;
 Looks after the purchase and distribution of Club promotional items, club clothing or other items
required by the Club;
 Organizes ‘swap’ sessions for gently used skating item
By-law 29:
Committees – President as ex-officio member
The President shall be an ex-officio member of all committees.
By-law 30:
Committees - Appointment
The President shall seek volunteers to serve as standing committee Chairs who shall look after duties
assigned to them. All Committee Chairs must submit the names of their committee members to the
President for approval.
By-law 31:
Committees: Eligibility to Serve
All Club Board of Directors and members of Committees shall be eligible persons and shall be of legal
age (18 years). They must be members in good standing of the club and be Associate Members of the
Association. Skate Canada By-law 1201 (1) (c) (ii).
By-law 32:
Rules of Order
Rules of order for all meetings, General and Board of Directors, shall be as outlined in General Rules of
Order for The Pas Skating Club Meetings in all cases in which they are applicable and consistent with
the by-laws or special rules of the Association (Skate Canada By-law 1603).
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SKATE CANADA CLUB DELEGATE AND REGION COUNCILORS
By-law 32
The Club Delegate to Skate Canada and/or the Section shall be appointed annually by the Board of
Directors. The Delegate need not be a member of the Board of Directors. The Section and/or Skate
Canada National Office shall be advised of the appointed delegate's name. The Club shall appoint a
Councilor and an alternate Councilor to serve on the Region Council as required by the By-laws of the
Region Council. The delegates and councilors shall report on activities at these meetings.
ANNUAL GENERAL MEETING
By-law 33:
Timing, Quorum, Special Meeting Request
An Annual General Meeting shall be held within sixty days of the close of the March 31 st fiscal year.
Other general meetings may be held from time to time upon the request of the Board of Directors or
upon written request of two thirds of Club Members. A quorum for an Annual General Meeting or
Special Meeting shall be ten per cent of the eligible-voting members.
By-law 34:
Written Notice
Annual General Meeting and Special Meetings shall be advertised a minimum of 15 days in advance.
The notice shall include the time and place of the meeting.
By-law 35:
Voting on Club Elections
Voting on Club elections shall be by secret ballot and a simple majority shall elect a candidate. Voting
on other matters may be by a show of hands.
By-law 36:
Eligibility to Vote
Voting for club elections or on any matters pertaining to skating shall be restricted to eligible club
members who are registered as Associate Members of Skate Canada and are 18 years of age, to the
club Coaching representative(s) and to Special Members of the club voting on behalf of their underage
children (who are members of the club and registered as an Associate Member of Skate Canada).
Special Members shall be restricted to one vote per family regardless of how many children are in the
family.
By-law 37:
Order of Business
The order of business at an Annual General Meeting of the Club shall be as follows:
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Reading of the Notice of Meeting
Quorum
Approval of Agenda
Minutes of the preceding General/Special meeting
Confirmation of the actions taken by the Board of Directors
 President’s Report
 Vice-President’s Report
 Secretary’s Report
 Treasurer’s Report (Annual Financial Statement)
 Other Reports
Election of Board of Directors
Amendments to the Constitution and By-laws
Appointment of Auditors (as applicable)
New Business
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AMENDMENTS
By-law 38:
Right to Submit, Process for Submitting
Any member of the Club, in good standing, may propose an amendment to the Constitution or by-laws
of the club. This proposal must be submitted in writing to the Club Board of Directors. The proposed
amendment will be presented to the Annual General Meeting or Special Meetings. All amendments
must be submitted at least 21 days before the respective meeting. No amendment to the Constitution
or By-laws of the Club shall be accepted from the floor at any meeting.
By-law 39:
Interim Amendments
By-laws may be enacted or amended by a majority vote (50% plus 1) of the Board of Directors
whenever required. Such by-laws or amendments must be presented at the next General Meeting for
ratification by the members. If they fail to be ratified, they will cease to be effective and may not be reenacted by the Board of Directors for one calendar year.
By-law 40:
Voting of Amendments
Any amendment, to be accepted or ratified, must pass by a vote of 2/3 of those eligible to vote and
present at an Annual General Meeting of the Club.
By-law 41:
Effective Force of Amendments to By-laws
All amendments to the by-laws upon receiving approval of any general or special meeting of members
and upon approval of the provincial government (if applicable) shall come into force immediately or
on a date specified for same. All such amendments shall be submitted to Skate Canada. Skate Canada
reserves the right of refusal of any amendment. Such refusal shall only be made if the intent of such
amendment is to violate, in principle or spirit, any Skate Canada rule and/or by-law.
DISPUTE RESOLUTION POLICY
By-law 42: Dispute Resolution
For the purposes of these By-laws the Skate Canada Manitoba Policy will apply. (Policy B.114) (See
Appendix 3)
APPEALS POLICY
By-law 43: Appeals
For the purposes of these By-laws the Skate Canada Manitoba Policy will apply. (Policy I.101) (See
Appendix 4)
PRIVACY POLICY
By-law 44: Privacy
For the purposes of these By-laws, the Skate Canada Manitoba Policy will apply. (Policy J.101) (See
Appendix 5)
FUNDS
By-law 45: Deposit of Club Funds
The Treasurer shall deposit all funds of the Club in such banks or other institutions as may be
designated by the Board of Directors, as per The Pas Skating Club position duties descriptions. (See
Appendix 2)
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By-law 46: Disbursement of Club Funds
All disbursements of club funds shall be by cheque or other auditable document.
By-law 47: Review of Financial Transactions
A person designated by the Board of Directors shall make a review of the financial transactions of the
Club each year and the financial statements shall be made available to the membership of the Club.
By-law 48:
Dissolution of Club
In the event that the club ceases to exist, the net assets from liquidation shall go to the Norman
Regional Skating Association.
COMMITTEES
By-law 49: Club Committees
Special program committees, as deemed necessary by the Club, may be formed.
Adopted by:
THE PAS SKATING CLUB
(Club Name)
On the 2nd_____ of __May____
(day)
(month)
_2014____
(year)
Signed:
____________________________________
(President)
____________________________________
(Club Board Member)
________________________
(Date)
________________________
(Date)
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APPENDIX 1
THE PAS SKATING CLUB – CONSENT, WAIVER AND RELEASE FORM
Re: PRIVACY OF PERSONAL INFORMATION. Skate Canada, Skate Canada-Manitoba Section and The Pas
Skating Club agree that the information provided regarding registration in The Pas Skating Club programs will be used
in accordance with provisions for the Personal Information Protection and Electronic Documents Act (PIPEDA) and
with the Skate Canada privacy policy. Information on the Skate Canada privacy policy may be obtained by calling
Skate Canada at 1-888-747-2372. I agree that the personal information contained on this form may be used by Skate
Canada, Skate Canada-Manitoba Section and by The Pas Skating Club for the purpose of offering skating information
and providing and administering skating programs (including but limited to instruction, testing, competitions, seminars
and meetings).
Re: LIABILITY FOR INJURY, LOSS OR DAMAGE. It is understood and agreed, as a condition of participation in
skating programs offered by The Pas Skating Club and Skate Canada, that neither The Pas Skating Club nor Skate
Canada shall be liable for any injury, loss or damage suffered by member named below whilte travelling to or from, or
while participating in skating practices, competitions or other activities, however caused. It is further agreed that
neither The Pas Skating Club nor Skate Canada is responsible for any injury, loss or damage caused by the member
while travelling to or from or while participating in the said practices, competitions or other activities. The member, or
his/her parent/legal guardian who has signed this form, shall indemnify The Pas Skating Club and Skate Canada and
hold them harmless from any claims, demands or actions arising from or in respect of such injury, loss of damage.
Re: CONSENT TO PHOTOGRAPH SKATER. I also consent and give permission to The Pas Skating Club to
photograph my child in connection with The Pas Skating Club programs and activities. I understand that The Pas
Skating Club will use such photographs to assist coaches in the identification of each skater, and may publish them to
promote The Pas Skating Club and the sport of amateur skating, and to acknowledge achievements of Club members. I
voluntarily waive any and all rights with respect to any such photographs, including compensation, copyright, and any
right to inspect or approve such photographs and/or copy, print or other materials that may be used in connection with
them. I hereby release and discharge, and agree to hold harmless The Pas Skating Club and all persons acting under its
permission or authority, from any claims and liability in connection with such photographs and/or their use.
I HAVE READ AND FULLY UNDERSTAND THE CONTENTS OF THIS CONSENT, WAIVER, AND RELEASE
FORM, AND I SIGN IT FREELY AND VOLUNTARILY.
Printed Child’s Name (First, Last): ________________________________________
Printed Parent/Guardian’s Name (First, Last): _______________________________
Signature of Parent/Guardian:
_______________________________ Date: ________________
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APPENDIX II
The Pas Skating Club Executive & Committee
Positions and Duties
The following are the positions available on the Executive of The Pas Skating Club (the “Club”). It may
not be possible to fill all positions each year. If positions remain vacant, essential duties will be covered by
existing Executive members, to the best of their abilities. Executive meetings are held approximately once
per month. An Annual General Meeting is held at the end of the skating season.
Executive
President:
 Non-voting member (unless vote is needed to break a tie);
 Chairs all Executive and General meetings;
 Oversees running of the Club, including hiring of coaches;
 Determines meeting agendas in consultation with the Vice-President;
 Seeks volunteers for committees and activities as required;
 Liaison between the Club, Region and Skate Manitoba and Skate Canada;
 Contact for KRC, together with Ice Convener;
 Has cheque and legal document signing authority; (Signing authorities: President can sign with the
Treasurer or Test Chair or Secretary; Treasurer or President must sign each cheque)
Past President: (this position is filled only in the year of a new President and following year or years
when there is no President or Vice President)
 Voting member;
 Assists in running of the Club;
 Provides context and continuity from past skating seasons;
Vice-President:
 Voting member;
 Acts for President in President’s absence;
 Works with President in all aspects of the running of the Club, as requested;
Secretary:
 Voting member;
 Distributes notices and agendas for Executive and General meetings (usually, Executive meetings
are called and agendas are distributed by email; Executive members that do not have email need to
be telephoned);
 Responsible for taking minutes at meetings – prepares minutes, submits minutes to President for
approval, distributes approved minutes to Executive members, and submits minutes to Skate Canada
Manitoba according to Skate Canada rules;
 Arranges (or delegates) pick up of Club mail from post office as required;
 Assists President with Club correspondence and skating calendars as required;
 Maintains Club binder of meeting minutes and general information in the Skating Office;
Treasurer:
 Voting member;
 Responsible for safe control of all Club funds, including preparing and submitting budgets to the
Executive, and keeping such records as are required for financial review;
 Makes and manages bank deposits, accounts payable and accounts receivable no later than on a
biweekly basis, including issuing refunds and tax receipts in a timely manner;
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Ensures that receipt books are available as required;
Has cheque and legal document signing authority; (Signing authorities: Treasurer can sign with
Fundraise Chair or Public Relations/NewsLetter Chair;
Calculates skating fees and subsequent adjustments, with input from others.
Responsible for payroll remittance;
Prepares and distributes monthly financial reports for each Executive meeting;
Prepares year-end financial statement for the Club, to be presented at AGM;
Public Relations / Newsletter Chair:
 Voting member;
 Promotes details of Club skating programs and special events, as well as any achievements of the
Club, skaters and coaches as required, including awards, competitions, and special recognitions; (eg.
Submits an article and photo of Club skaters to Opasquia Times newspaper after each competition or
special event)
 Maintains bulletin boards and trophy case, and makes recommendations for additional displays or
changes to existing displays;
 Posts changes to regularly scheduled skating programs on bulletin boards;
 Produces and distributes promotional Club brochures, posters or newsletters as needed;
 Other public relations duties as required;
CanSkate Chair:
 Voting member;
 Helps determine PreCanSkate/CanSkate/CanJETS programming details and schedules;
 Contact for PreCanSkate(formerly CanFirstSkate), CanSkate and CanJETS parents;
 Assists coaches as needed, handing out PreCanSkate/CanSkate/CanJETS badges,report cards,
newsletter, calendars and coloring sheets;
 Recruits program assistants, ice captains and music players for PreCanSkate/CanSkate/CanJETS
programs and ensures that ice captains and music players receive and understand a list of
expectations/ duties;
 Determines program assistant, ice captain and music player rosters, and distributes schedules as
required;
Test Chair:
 Voting member;
 Organizes and troubleshoots all aspects of Test days as required;
 Provides information to Clubs, skaters and parents about Test days and collects/submits fees,
 Recruits ice captains and music players for Test days;
 Completes required information for Regional Judges Bureau Representative, judges, and other Skate
Manitoba representatives in a timely manner;
Coaches’ Representative:
 Voting member;
 Attends meetings representing all Club coaches;
 Prepares STARSkate orientation materials for members, including general information on the
Competitive skating stream, competitions and test days;
 Recruits additional Executive members as required regarding STARSkate activities;
 Recruits ice captains and music players for STARSkate ice time, and distributes schedules as
required;
 Provides information and assistance regarding registering for competitions, and opportunities for
skating/competition financial assistance;
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Registrar:
 Voting member;
 Prepares registration materials and forms for members;
 Acts as contact person for inquiries regarding costs, insurance, registration in and withdrawal from
skating programs;
 Registers skating Club members in skating programs, or ensures that other Executive members are
trained to take registrations;
 Takes a lead role in the ‘Parade of Programs’ registration opportunity, recruiting other Executive
members to assist as required;
 Arranges for other registration opportunities as required;
 Ensures that registrations and amendments are submitted to Skate Canada (via internet) in a timely
manner, including Skate Canada insurance;
 Provides Executive with registration report numbers updates at each Executive meeting;
Fundraising Chair:
 Voting member;
 Decides fundraising activities for the year;
 Oversees the running of the fundraising activities;
 Keeps track of volunteer hours in binder, as required;
 Recruits additional volunteers for specific fund-raising programs (eg. Bingo or Raffles)
Special Events Chair:
 Voting member;
 Organizes and oversees Club events (non-fundraising);
 Records event details and numbers of participants at special events;
Member at Large:
 Voting member
 Carries out duties as assigned by the President
Committee
Ice Convener:
 Non-voting member;
 Books ice time for Club, including special activities;
 Keeps record of ice time for the Club;
 Cancels ice time as required;
 Contact for KRC, together with the President
 Recruits additional volunteers for specific special events, such as the Year-End Show, Regional
Competition or Regional Seminar and club dinners;
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APPENDIX III
DISPUTE RESOLUTION POLICY AS PER SKATE MANITOBA STANDING RULES
(Revised by Skate Manitoba February 15, 2008)
B114 DISPUTE RESOLUTION POLICY
Preamble
1.
Skate Canada Manitoba supports the principles of Alternative Dispute Resolution
(ADR) and is committed to the techniques of negotiation, facilitation, mediation and
arbitration as effective ways to resolve disputes with and among members, and to avoid
the uncertainty, costs and other negative effects associated with litigation.
Scope
2. This policy applies to disputes with and among members, where the term “Member”
refers to all categories of members within Skate Canada Manitoba, as well as to all
individuals engaged in activities with or employed by Skate Canada Manitoba, including
but not limited to: athletes, coaches, officials, volunteers, directors, officers, team managers,
team captains, medical and paramedical personnel, administrators and employees (including
contract personnel).
3. This policy does not apply to disputes relating to
a) Matters of employment;
b) Infractions for doping offences, which are dealt with pursuant to the Canadian Policy
on Doping in Sport and the Canadian Doping Control Regulations;
c) Skate Canada Rules, which may not be appealed; and
d) Discipline matters arising during events organized by entities other than Skate
Canada Manitoba, which are dealt with pursuant to the policies of these other entities.
Negotiation
4. Skate Canada Manitoba encourages all Members to communicate openly and to
collaborate in using problem-solving and negotiation techniques to resolve their differences.
In almost all cases a negotiated settlement is preferable to any outcome achieved through
other dispute resolution techniques, and negotiated resolutions to disputes with and among
Members are strongly encouraged.
Facilitation and Mediation
5. Opportunities for facilitation and mediation may be pursued at any point in a dispute
within Skate Canada Manitoba where it is appropriate and where the disputing parties agree
that such a course of action would be mutually beneficial.
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6. Where mediation is pursued, it will be done so in accordance with standard mediation
practice using trained mediators who are acceptable to the parties (at the expense of those
parties involved – not Skate Canada Manitoba).
Appeals
7. Appeals within Skate Canada Manitoba will be dealt with under the Skate Canada
Manitoba Appeal Policy.
Arbitration
8.
In the event that a dispute persists after internal avenues of decision-making,
negotiation, facilitation, mediation and/or appeals have been exhausted, opportunities for
independent arbitration may be pursued by the parties (at the expense of both parties)
9. Where such independent arbitration is pursued, it will be done so in accordance with
standard arbitration practice using trained arbitrators who are acceptable to the parties
10. The parties involved in a dispute may also mutually agree to bypass internal avenues of
dispute resolution and may directly pursue opportunities for independent arbitration.
11. Where a dispute is referred to arbitration, all parties to the original dispute will become
parties to the arbitration.
12. The parties to arbitration will enter into a written Arbitration Agreement that will
specify that the decision of the arbitrator will be final and binding upon the parties and not
subject to any further review by any court or any other body.
No Legal Action
13. No action, application for judicial review or other legal proceeding will be commenced
against Skate Canada Manitoba respecting a dispute, unless the remedies afforded by this
policy have been exhausted.
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APPENDIX IV
APPEALS POLICY AS PER SKATE MANITOBA STANDING RULES
(Revised by Skate Manitoba February 15, 2008)
I.101 Appeals Policy
Preamble
The purpose of this appeals policy is to enable disputes with members to be dealt with
fairly, expeditiously and affordably, within Skate Canada Manitoba, without recourse to
formal legal and court-like procedures.
Definitions
• Days -- will mean total days, irrespective of weekends or holidays.
• Member -- refers to all categories of members in the Skate Canada Manitoba, as well as to
all individuals engaged in activities with or employed by the Skate Canada Manitoba,
including, but not limited to, athletes, coaches, officials, volunteers, directors, officers,
team managers, team captains, medical and paramedical personnel, administrators and
employees (including contract personnel)
• Appellant -- refers to the member appealing a decision
• Respondent -- refers to the body whose decision is being appealed.
Scope of Appeal
1. Any member of Skate Canada Manitoba who is affected by a decision of the Board of
Directors, of any Committee of the Board of Directors, or of any body or individual who
has been delegated authority to make decisions on behalf of the Board of Directors, will
have the right to appeal that decision, provided there are sufficient grounds for the
appeal as set out in Section 5 of this policy. Examples of decisions that may be appealed
are those relating to eligibility, harassment, team selection and discipline.
2. This policy will not apply to decisions relating to:
a) Matters of employment;
b) Infractions for doping offenses, which are dealt with pursuant to the Canadian
Policy on Doping in Sport and the Canadian Doping Control Regulations;
c) The rules of figure skating, which may not be appealed;
d) Discipline matter arising during events organized by entities other than Skate
Canada Manitoba, which are dealt with pursuant to the policies of these other
entities; and
e) Any decisions made under Sections 4 and 7 of this policy.
Timing of Appeal
3. (i) Members who wish to appeal a decision will have 21 days from the date on which they
received notice of the decision, to submit in writing notice of their intention to appeal,
grounds for the appeal and a summary of the evidence which supports these grounds, to
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the Chairman of Skate Canada Manitoba.
ii) Members who wish to appear a Games Team Selection will have 7 days from the
date on which they received notice of the decision, to submit in writing notice of their
intention to appeal, grounds for the appeal and a summary of the evidence which
supports these grounds, to the Chairman of Skate Canada Manitoba.
4. i) Any party wishing to initiate an appeal beyond the 21-day period must provide a
written request stating reasons for an exemption to the requirement of Section 3. i). The
decision to allow, or not allow an appeal outside the 21 day period will be at the sole
discretion of the Chairman, and may not be appealed.
ii) Any party wishing to initiate an appeal beyond the 7 day period for Games Team
Selection must provide a written request stating the reasons for an exemption to the
requirement of Section 3. ii). The decision to allow, or not allow an appeal outside the 7
day period will be at the sole discretion of the Chairman, and may not be appealed.
Grounds for Appeal
5. Not every decision may be appealed. A decision cannot be appealed, nor can an appeal be
heard, on substantive grounds relating to the merits of the decision. Decisions may only
be appealed, and appeals may only be heard, on procedural grounds. Procedural grounds
are strictly limited to the Respondent:
a) Making a decision for which it did not have authority or jurisdiction as set out in
Skate Canada Manitoba’s governing documents;
b) failing to follow procedures as laid out in the bylaws or approved policies of
Skate Canada Manitoba; or c) making a decision that was influenced by bias.
Screening of Appeal
6. i) Within 5 days of receiving the notice and grounds of an appeal, the Chairman will
determine whether there are appropriate grounds for the appeal to proceed as set out in
Section 5. In the absence of the Chairman, a designate will perform this function.
ii) Within 4 days of receiving the notice and grounds of a Games Team Selection
appeal, the Chairman will determine whether there are appropriate grounds for the
appeal to proceed as set out in Section 5. In the absence of the Chairman, a designate
will perform this function.
7. If the appeal is denied on the basis of insufficient grounds, the Appellant will be notified
of this decision in writing, giving reasons. This decision is at the sole discretion of the
Chairman, or designate, and may not be appealed.
Appeals Panel
8.i) If the Chairman, or designate, is satisfied that there are sufficient grounds for an appeal,
within 14 days of having received the original notice of appeal the Chairman will
establish an Appeals Panel (the "Panel") as follows:
a) The Panel will be comprised of three individuals who will have no significant
relationship with the affected parties, will have had no involvement with the
decision being appealed, and will be free from any other actual or perceived bias or
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conflict.
b) The Panel's members will select from themselves a Chairperson.
ii) If the Chairman, or designate, is satisfied that there are sufficient grounds for a Games
Team Selection appeal, within 7 days of having received the original notice of Games
Team Selection appeal the Chairman will establish an Appeals Panel (the "Panel") as
follows:
a) The Panel will be comprised of three individuals who will have no significant
relationship with the affected parties, will have had no involvement with the
decision being appealed, and will be free from any other actual or perceived bias or
conflict.
b) The Panel's members will select from themselves a Chairperson.
Preliminary Conference
9. The Panel may determine that the circumstances of the appeal warrant a preliminary
conference. The matters which may be considered at a preliminary conference include:
a) format of the appeal (hearing by documentary evidence, oral hearing or a
combination of both);
b) timelines for exchange of documents;
c) clarification of issues in dispute;
d) clarification of evidence to be presented to the Panel;
e) order and procedure of hearing;
f) identification of witnesses; and
g) any other procedural matter which may assist in expediting the appeal proceedings.
10. The Panel may delegate to its Chairperson the authority to deal with these preliminary
matters.
Procedure for the Hearing
11. Where the Panel has determined that the appeal will be held by way of oral hearing, the
Panel will govern the hearing by such procedures as it deems appropriate, provided that:
a) The hearing will be held within 21 days of the Panel's appointment.
b) The Appellant and Respondent will be given 10 days written notice of the date, time
and place of the hearing.
c) A quorum will be all three Panel members
d) Decisions will be by majority vote, where the Chairperson carries a vote.
e) If the decision of the Panel may affect another party to the extent that the other party
would have recourse to an appeal in their own right, that party will become a party
to the appeal in question.
f) Any of the parties may be accompanied by a representative or advisor including
legal counsel.
g) The Panel may direct that any other person participate in the appeal.
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12. In order to keep costs to a reasonable level the Panel may conduct the appeal by means
of a telephone conference.
Procedure for Documentary Appeal
13. Where the Panel has determined that the appeal will be held by way of documentary
submissions, it will govern the appeal by such procedures as it deems appropriate
provided that:
a) All parties are given a reasonable opportunity to provide written submissions to the
Panel, to review written submissions of the other parties, and to provide written
rebuttal and argument.
b) The applicable principles and timelines set out in Section 11 are respected.
Evidence that may be Considered
14. As a general rule, the Panel will only consider evidence that was before the original
decision-maker. At its discretion, the Panel may hear new evidence that is material and
that was not available at the time of the original decision.
Appeal Decision
15. Within 14 days of concluding the appeal, the Panel will issue its written decision, with
reasons. In making its decision, the Panel will have no greater authority than that of the
original decision-maker. The Panel may decide:
a) To reject the appeal and confirm the decision being appealed;
b) To uphold the appeal and refer the matter back to the initial decision-maker for a
new decision;
c) To uphold the appeal and vary the decision where it is found that an error occurred
and such an error cannot be corrected by the original decision-maker for reason of
lack of clear procedure, lack of time, or lack of neutrality; and
d) To determine how costs of the appeal, excluding legal fees and legal disbursements
of any of the parties, will be allocated, if at all.
16. A copy of this decision will be provided to each of the parties and to the President.
17. In extraordinary circumstances, the Panel may issue a verbal decision or a summary
written decision, with reasons to follow, provided the written decision with reasons is
rendered within the timelines specified in Section
Timelines
18. If the circumstances of the dispute are such that this policy will not allow a timely
appeal, or if the circumstances of the disputes are such the appeal cannot be concluded
within the timelines dictated in this policy, the Panel may direct that these timelines be
revised.
Location
19. The appeal will take place in the location designated by the Chairman, unless the Panel
decides the appeal is to be held by way of telephone conference, or unless, at the
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specific request of a party, a different location is mandated by the Panel as a preliminary
matter.
Final and Binding
20. The decision of the Panel will be final and binding on the parties and on all members of
Skate Canada Manitoba, subject only to the provisions of Skate Canada Manitoba's
policies relating to Alternative Dispute Resolution.
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APPENDIX V
PRIVACY POLICY AS PER SKATE MANITOBA STANDING RULES
(Revised by Skate Manitoba February 15, 2008)
J.101 PRIVACY POLICY
Purpose of this Policy
1. Privacy of personal information is governed by the Personal Information Protection and
Electronics Documents Act (“PIPEDA”). This policy describes the way that Skate Canada
Manitoba collects, uses, retains, safeguards, discloses and disposes of personal information,
and states Skate Canada Manitoba’s commitment to collecting, using and disclosing
personal information responsibly. This policy is based on the standards required by
PIPEDA, and Skate Canada Manitoba’s interpretation of these responsibilities.
Background
2. Our organization, Skate Canada Manitoba, is the governing body for the sport of Figure
Skating in Manitoba and provides these services to members and the public:
SKATE CANADA MANITOBA MISSION
To provide opportunities for every Manitoban to participate in skating throughout their
lifetime for fun, fitness and achievement
Personal Information
3. Personal information is information about an identifiable individual. Personal information
includes information that relates to their personal characteristics (e.g., gender, age, income,
home address or phone number, ethnic background, family status), their health (e.g., health
history, health conditions, health services received by them) or their activities and views
(e.g., religion, politics, opinions expressed by an individual, an opinion or evaluation of an
individual). Personal information, however, does not include business information (e.g., an
individual’s business address and telephone number), which is not protected by privacy
legislation.
Accountability
4. The Executive Director is the Privacy Officer and is responsible for the monitoring
information collection and data security, and ensuring that all staff receives appropriate
training on privacy issues and their responsibilities. The Privacy Officer also handles
personal information access requests and complaints. The Privacy Officer may be contacted
at the following address:
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Skate Canada Manitoba, 200 Main Street, Winnipeg, MB R3C 4M2
Purpose
5. Personal information will only be collected by Skate Canada Manitoba to meet and maintain
the highest standard of organizing and programming the sport of Figure Skating. Skate
Canada Manitoba collects personal information from prospective members, members,
coaches, officials, participants, team managers and volunteers for purposes that include, but
are not limited to, the
i) Name, address, phone number, cell phone number, fax number and e mail address for
the purpose of communicating about Skate Canada Manitoba’s programs, events and
activities.
ii) NCCP number, education, resumes and experience for database entry at the Coaching
Association of Canada to determine level of certification and coaching qualifications.
Skate Canada number to determine level of certification, coaching qualifications and
registration confirmation
iii) Date of birth, athlete biography, and member club to determine eligibility, age group
and appropriate level of play.
iv) Banking information, social insurance number, criminal records check, resume, and
beneficiaries for Skate Canada Manitoba’s payroll, company insurance and health plan.
v) Criminal records check and related personal reference information for the purpose of
implementing Skate Canada Manitoba’s volunteer screening program.
vi) Personal health information including provincial health card numbers, allergies,
emergency contact and past medical history for use in the case of medical emergency.
vii) Athlete information including height, weight, feedback from coaches and trainers,
performance results for athlete registration forms, outfitting uniforms, media relations,
and various components of athlete and team selection.
viii) Athlete whereabouts information including sport/discipline, training times and
venues, training camp dates and locations, travel plans, competition schedule, and
disability, if applicable, for Canadian Centre for Ethics in Sport inquiries for the
purposes of out-of-competition drug testing.
ix) Marketing information including attitudinal and demographic data on individual
members to determine membership demographic structure, and program wants and
needs.
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x) Name, address, phone number, cell phone number, fax number and e-mail address for
the purpose of providing insurance coverage, managing insurance claims and
conducting insurance investigations.
6 If a purpose has not been identified herein, Skate Canada Manitoba will seek consent from
individuals when personal information is used for a purpose not already consented to. This
consent will be documented as to when and how it was received.
Consent
7 Consent is required to be obtained by lawful means from individuals at the time of collection,
prior to the use or disclosure of the personal information. If the consent to the collection, use or
disclosure was not obtained upon receipt of the information, consent will be obtained prior to the
use or disclosure of that information. Skate Canada Manitoba may collect personal information
without consent where reasonable to do so and where permitted by law.
8 By providing personal information to Skate Canada Manitoba, individuals are consenting to the
use of the information for the purposes identified in this policy.
9 Skate Canada Manitoba will not, as a condition of a product or service, require an individual to
consent to the collection, use or disclosure of information beyond that required to fulfill the
specified purpose.
10 An individual may withdraw consent to the collection, use or disclosure of personal information
at any time, subject to legal or contractual restrictions, provided the individual gives one week’s
notice of such withdrawal to Skate Canada Manitoba. The Privacy Officer will advise the
individual of the implications of such withdrawal.
Limiting Collection
11 All personal information will be collected fairly, by lawful means and for the purposes as
specified in this policy. SKATE CANADA MANITOBA will not use any form of deception to
obtain personal information.
Limiting Use, Disclosure and Retention
12 Personal information will not be used or disclosed by SKATE CANADA MANITOBA for
purposes other than those for which it was collected as described herein, except with the consent
of the individual or as required by law.
13 Personal information will be retained for certain periods of time in accordance with the
following:
14 Registration data and athlete information will be retained for a period of three years after an
individual has left a program of Skate Canada Manitoba, in the event that the individual chooses
to return to the program;
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15 Parental/family information will be retained for a period of three years after an individual has
left a program of Skate Canada Manitoba, in the event that the individual chooses to return to
the program;
16 Information collected by coaches will be retained for a period of three years after an individual
has left a program of Skate Canada Manitoba, in the event that the individual chooses to return
to the program.
17 Employee information will be retained for a period of seven years in accordance with Canada
Customs and Revenue Agency requirements.
18 Personal health information will be immediately destroyed when an individual chooses to leave
a program of Skate Canada Manitoba.
19 Marketing information will be immediately destroyed upon compilation and analysis of
collected information.
20 As otherwise may be stipulated in federal or provincial legislation.
21 Personal information that is used to make a decision about an individual will be maintained for a
minimum of one year of time to allow the individual access to the information after the decision
has been made.
22 Skate Canada Manitoba may disclose personal information to a government authority that has
asserted its lawful authority to obtain the information or where Skate Canada Manitoba has
reasonable grounds to believe the information could be useful in the investigation of an unlawful
activity, or to comply with a subpoena or warrant or an order made by the court or otherwise as
permitted by applicable law.
23 Documents will be destroyed by way of shredding and electronic files will be deleted in their
entirety. When hardware is discarded, SKATE CANADA MANITOBA will ensure that the hard
drive is physically destroyed.
Accuracy
24 Skate Canada Manitoba will use accurate and up-to-date information as is necessary for the
purposes for which it is to be used, to minimize the possibility that inappropriate information
may be used to make a decision about an individual.
Safeguards
25 Personal information is protected by security safeguards appropriate to the sensitivity of the
information against loss or theft, unauthorized access, disclosure, copying, use or modification.
26 Methods of protection and safeguards include, but are not limited to, locked filing cabinets,
restricted access to offices, security clearances, need-to-know access and technological measures
including the use of passwords, encryption and firewalls.
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27 The following steps will be taken to ensure security:
28 Paper information is either under supervision or secured in a locked or restricted area.
29 Electronic hardware is either under supervision or secured in a locked or restricted area at all
times. In addition, passwords are used on computers.
30 Paper information is transmitted through sealed, addressed envelopes or in boxes by reputable
courier/delivery companies.
31 Electronic information is transmitted either through a direct line or is encrypted.
32 Staff are trained to collect, use and disclose personal information only as necessary to fulfill
their duties and in accordance with this policy.
33 External consultants and agencies with access to personal information will provide Skate
Canada Manitoba with appropriate privacy assurances.
Openness
34 Skate Canada Manitoba will publicize information about its policies and practices relating to the
management of personal information. This information is available through this policy, on Skate
Canada Manitoba’s web site or upon request by contacting the Privacy Officer.
35 The information available to the public includes:
a) The name or title, address and telephone number of Skate Canada Manitoba’s Privacy
Officer.
b) The forms that may be used to access personal information or change information.
c) A description of the type of personal information held by Skate Canada Manitoba,
including a general statement of its approved uses.
Individual Access
36 Upon written request, and with assistance from Skate Canada Manitoba, an individual may be
informed of the existence, use and disclosure of his or her personal information and will be
given access to that information. As well, an individual is entitled to be informed of the source
of the personal information along with an account of third parties to whom the information has
been disclosed.
37 Requested information will be disclosed to the individual within 30 days of receipt of the written
request at no cost to the individual, or at nominal cost relating to photocopying expenses, unless
there are reasonable grounds to extend the time limit.
38 If personal information is inaccurate or incomplete, it will be amended as required.
39 An individual may be denied access to his or her personal information if:
40 This information is prohibitively costly to provide;
41 The information contains references to other individuals;
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42 The information cannot be disclosed for legal, security or commercial proprietary purposes;
43 The information is subject to solicitor-client or litigation privilege.
44 Upon refusal, Skate Canada Manitoba will inform the individual the reasons for the refusal and
the associated provisions of PIPEDA.
Challenging Compliance
45 An individual may challenge Skate Canada Manitoba’s compliance with this policy and
PIPEDA, by submitting a challenge in writing.
46 Upon receipt of a written complaint, Skate Canada Manitoba will:
47 Record the date the complaint is received;
48 Notify the Privacy Officer who will serve in a neutral, unbiased capacity to resolve the
complaint;
49 Acknowledge receipt of the complaint by way of telephone conversation and clarify the nature
of the complaint within three days of receipt of the complaint;
50 Appoint an investigator using Skate Canada Manitoba personnel or an independent investigator,
who will have the skills necessary to conduct a fair and impartial investigation, and who will
have unfettered access to all files and personnel, within ten days of receipt of the complaint.
51 Upon completion of the investigation and within 25 days of receipt of the complaint, the
investigator will submit a written report to Skate Canada Manitoba.
52 Notify the complainant of the outcome of the investigation and any relevant steps taken to
rectify the complaint, including any amendments to policies and procedures, within 30 days of
receipt of the complaint.
53 An individual may appeal a decision made by Skate Canada Manitoba under this Policy, in
accordance with Skate Canada Manitoba’s policies for appeals.
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