Rajiv Gandhi Govt. Engg.College, Kangra at Nagrota Bagwan,
Tehsil Nagrota Bagwan, Distt.Kangra (H.P.).
TENDER DOCUMENT
FOR
Procurement of equipments/computers for labs.
In Mech. Engg. Department
Name of labs.
1. CAD Lab.
Last Date and time of Submission : 24/05/2017 at 12.30 P.M.
Cost of Tender document
:
Rs 1000/-
Page 1 of 13
Rajiv Gandhi Govt. Engg. College, Kangra at Nagrota Bagwan,
Tehsil Nagrota Bagwan, Distt. Kangra (H.P.)-176047
TENDER FOR
THE SUPPLY OF EQUIPMENTS/COMPUTERS for
CAD Lab. in MECHANICAL ENGG. DEPARTMENT
LAST DATE AND TIME FOR
: 24/05/2017 at 12.30 P.M.
RECEIPT OF BIDS
TIME AND DATE OF OPENING
: 24/05/2017 at 3.00 P.M. (Technical Bid)
OF BIDS
: 26/05/2017 at 3.00 P.M. (Financial Bid)
PLACE OF OPENING OF BIDS
: Rajiv Gandhi Govt. Engg. College,
Nagrota Bagwan, Kangra (H.P.)-176047
ADDRESS FOR COMMUNICATION
: Director-cum-Principal,
Rajiv Gandhi Govt. Engg. College, Kangra
at Nagrota Bagwan, Kangra (H.P.)-176047
Page 2 of 13
INVITATION FOR TENDER
Tender No.
: …….Mech./01/2017-2018
Director/ Principal, Rajiv Gandhi Govt. Engg. College, Kangra at Nagrota Bagwan,
Distt.
Kangra
(H.P.)
invites
sealed
bids
from
eligible
Suppliers/distributers/authorized dealers for supply of machinery and equipments
of CAD LAB. Of Mechanical Engineering Department.
Sr.
No.
Name & Specification
Earnest Money
Deposit (EMD)
1.
Attachment at annexure - “A”
3%(Three percent
of
Price
value
quoted)
The provisions in the Instructions to Suppliers and in the General Conditions of
contract are based on the provisions of the Standard tendering Document Procurement of Goods.
(a) Price of bidding document
: Rs. 1000/-
(non-refundable)
(b) Last date and time for
:24/05/2017 at 12.30 P.M.
Receipt of bid
(d) Time and date of
: 24/05/2017 at 3.00 P.M. (Technical Bid)
Opening of bids
: 26/05/2017 at 3.00 P.M. (Financial Bid)
(e) Place of opening of bids
: Rajiv Gandhi Govt. Engg. College,
Kangra
at
Nagrota
Bagwan,
Distt.
Kangra (H.P.)
(f) Address for Communication
:
Director cum Principal,
Rajiv
Gandhi
Govt.
Engg.
College,
Kangra at Nagrota Bagwan, Distt.
Kangra (H.P.)
1. All bids must be accompanied by a bid security as specified in the bid document
and must be delivered to the above office at the date and time indicated above,
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failing which tender / bid will not be considered. The envelope must subscribe on
the top right hand corner as “Tender for Equipments of Mechanical Engg.
Department (CAD Lab.)”
2. The main cover (sealed) should contain two sealed envelopes. The one of the
enevelopes - Sealed Envelope No-1 (“Documents/Technical Bid”), should
contain (1) earnest money deposit (EMD), (2) price of bidding document (Rs
1000/-), (3) ALL SPECIFICATIONS, apart from (4) supporting documents
like printed Brochure/literature, (5) Income Tax Returns/Balance Sheet of last
three years (duly authenticated) indicating Turnover, (6) Sales Tax Number, (7)
Registration Certificates relevant to the concerned industry, (8) Authorization
certificates (if any), (9) PAN number, (10) TAN/TIN number document. The
envelope
should
be
superscribed
on
right
hand
side
as
-
“Documents/Technical Bid”. The mode of the payment of earnest money
should be in the shape of FDR/Demand Draft/Banker’s Cheque/Bank
Guarantee, pledged in favour of Director- cum- principal, Rajiv Gandhi
Govt. Engg. College, Kangra at Nagrota Bagwan, Distt. Kangra (H.P.).
The second sealed envelope No-2 (“Financial Bid”) should
contain, and (1)
rate quoted for various equipments on prescribed Performa
(Annexure III). The second sealed envelope must be superscribed in top right
side corner as -“Financial Bid”
Both the above mentioned envelopes should be placed in a single
OUTER MAIN ENVELOPE. Please mention on top of the main envelope as
“Tender for Equipments of Mechanical Engg. Department (AutoCAD
Lab.)”. The single offer without complete documents (Technical and other
documents) will be straight away rejected.
3. The
rates
AND
computers/equipment
taxes
should
be
mentioned
separately
for
the
(in envelope no. I) for the CAD Lab. Taxes (like VAT,
sales tax) to be charged are required to be mentioned separately at the end, as
per the format. It is important for all the suppliers/ manufactures to specify
separately the type and the percentage of taxes. No discount (Educational/ or
any ground) should be specified seperately. The suppliers will have to provide
transportation of equipment’s to the specified labs within the bid cost.
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Entry Tax shall be borne by the suppliers (on final bill amount) and
provision may be done in advance.
4. Tenders will be opened in the presence of suppliers or their representatives, who
choose to attend on the specified date and time. Bids not having the relevant
documents as listed under item No. 2 and 4 as mentioned above will be
straight away rejected. It will be presumed that such suppliers have just quoted
the rates and are not in position to supply the same. No intimation in this regard
will be sent to the supplier/ manufacturers.
5. In the event of the date specified for bid receipt and opening being declared as a
closed holiday, the due date for submission of bids and opening of bids will be
the following working day at the appointed times.
6. The Director –cum- Principal reserves the right to cancel the tender without
assigning any reason thereof.
7. The
conditional
tenders/
incomplete
tender/
tender
without
earnest
money/without tender cost or tenders received after due date will be summarily
rejected.
8. The discount should not be quoted separately. If any supplier wishes to offer
any
discount,
he
should
include
the
same
in
the
price
of
the
machinery/equipment offered by him.
9. Authorized dealers of manufacturers/OEMs can also apply for tender. Such
tenderers are required to submit the authorization certificate issued by the
manufacturers. The supplier/OEM should quote only for reputed brands
who are simultaneously in the business of PCs, peripherals, maintenance
&
services (e.g. Dell, hp, Lenovo, IBM, Acer, Asus, etc. or equivalent), and are in
indian market from atleast last 05 years & those who might have
supplied/installed these or similar computers/equipment in academic and
research institutes, or companies.
10.Director-cum-Principal reserves all the rights to increase or decrease the amount
of order depending upon availability of budget, or even cancel the tender or to
place the order for the selected equipments only.
INSTRUCTIONS:
1. Clarification of Bidding Documents.
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1.1A prospective Bidder requiring any clarification of the bidding documents may
notify the Purchaser in writing or by telex or cable or fax at the Purchaser mailing
address indicated in the Invitation for Bids. The Purchaser will respond in writing
to any request for clarification of the bidding documents which it receives not later
than 15 days prior to the dead line for submission of tenders prescribed by the
Purchaser. Written copies of the Purchaser’s response (including an explanation of
queries but without identifying the source of inquiry) will be sent to all prospective
bidders which have received the bidding documents.
2. Amendment of Bidding Documents
2.1At any time prior to the deadline for submission of bids, the Purchaser may, for
any reason, whether at its own initiative or in response to a clarification requested
by a prospective bidder, modify the bidding documents by amendment.
2.2All prospective bidders who have received the bidding documents will be notified
of the amendment in writing or by fax or by cable or by fax, and will be binding
on them.
2.3In order to allow prospective bidders reasonable time in which to take the
amendment into account in preparing their bids, the Purchaser, at its
discretion, may extend the deadline for the submission of bids.
3. Bid Prices
3.1 The Bidder shall indicate on the Price Schedule the unit prices and total bid prices
of the goods it proposes to supply under the Contract.
3.2 Prices of machinery and equipment are to be submitted as per the format and
should include:
The price of machinery and equipments
Beside this, the supplier/manufacturers are also required to list
out SEPERATELY the various taxes (% and amount) to be
included in the price of the equipments.
4. Late Bids.
4.1 Any bid received by the Purchaser after the deadline for submission of bids
prescribed by the Purchaser, will be rejected and/or returned unopened to the
Supplier.
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5. Modification and Withdrawal of Bids.
5.1 No bid tender may be modified subsequent to the deadline for submission of
tender.
6. Opening of Tender by the Purchaser.
6.1 The Purchaser will open all technical bids, in the presence of Suppliers’
representatives who choose to be present at Rajiv Gandhi Govt. Engg. College,
Nagrota Bagwan, Kangra (H.P.) on 24/05/2017 at 03.00 P.M. The supplier’s
representatives, who are present on the date of opening of tender, will have to
produce the “Authorization Letter” duly signed and stamped from the firm for
participation on the opening date, and will have to sign as an evidence of their
attendance. In the event of the specified date of Bid opening being declared a
holiday for the Purchaser, the Bids shall be opened at the appointed time and
location on the next working day.
6.2 The Purchaser will open the financial bids of the bidders who qualify
technically (after evaluation of technical bids), in the presence of Suppliers’
representatives, who will have to produce the “Authorization Letter” duly signed
and stamped from the firm for participation on the opening date, and those who
choose to be present at Rajiv Gandhi Govt. Engg. College, Nagrota Bagwan,
Kangra (H.P.) on 26/05/2017 at 03.00 P.M.
6.3The Suppliers’ Names, tenders modifications or withdrawals, tenders prices, and
the presence or absence of requisite bid security and such other details as the
Purchaser, at its discretion, may consider appropriate, will be announced on the
respective dates and time of opening of the bids. The late bids shall be
returned unopened to the Bidder after completion of the process.
6.4 Tender not opened shall not be considered for evaluation, irrespective of the
circumstances.
7. Transportation
7.1 The Supplier is required under the Contract to transport the machinery and
equipments/computers to the specified place of Destination within Institute
and at the specified lab. The transportation to such place of destination in Rajiv
Page 7 of 13
Gandhi Govt. Engg. College, Nagrota Bagwan (at Massal village), Kangra (H.P.)
will include insurance and shall be arranged by the Supplier, and the related
cost shall be included in the Contract Price. It will be sole responsibility of supplier
to install the equipment’s at the specified place in the Lab., failing which, no
payment will be released. The supplier/manufacturers will also have to provide
proper demonstration and training to the faculty along with properly drafted
lab manuals beside equipment operation and maintenance manuals.
8. Warranty
8.1 The warranty period shall be 12 months from the date of INSTALLATION of
the Goods (after successful installation subsequent to inspection). The supplier
shall coordinate with department concerned for an early inspection, and
installation. No separate cost in this regard has to be quoted and warranty cost
(if any) should be included in the equipment cost. The supplier shall, in
addition, comply with the performance guarantees specified under the Contract.
If, for reasons attributable to the Supplier, these guarantees are not attained in
whole or in part, the Supplier shall, make such changes, modifications, and/or
additions to the Goods or any part thereof as may be necessary in order to attain
the contractual guarantees specified in the Contract at its own cost and expense
and to carry out further performance tests in accordance.
Important:In the event of any correction of defects or replacement of defective
material during the warranty period, the warranty for the corrected/replaced
material shall be extended to a further period of 12 months.”
8.2 The supplier will provide the calibration certificate for all the measuring
equipment and sensors (if any) used in the equipment/machinery from the
National Board of Calibration or equivalent competent authority as the case may
be. The supplier is also required to provide such calibration for the warranty
period within the quoted prices.
8.3 Goods should be FOR Rajiv Gandhi Govt. Engg. College, Kangra at Nagrota
Bagwan (at Massal village), H.P. at actual lab site.
Page 8 of 13
9. Payment
9.1The method and conditions of payment to be made to the Supplier under this
Contract shall be specified.
9.2 The Supplier’s request(s) for payment shall be made to the Purchaser in writing,
accompanied by an invoice describing, as appropriate, the Goods delivered and
the Services performed, and by documents, submitted pursuant to Clause, and
upon fulfillment of other obligations stipulated in the contract.
10. Taxes and Duties
10.1 Suppliers shall be entirely responsible for all Taxes, Duties, License fees, Octroi,
Road permits, entry tax, etc., incurred until delivery, and installation of the
contracted Goods to the Purchaser.
10.2 The supplier shall produce the PROOF OF PAYMENT OF ALL TAXES
APPLICABLE within INDIA and HIMACHAL PRADESH, before installation,
which may include :
(1) VAT,
(2) Sales Tax,
(3) Entry Tax, applicable from time to time by H.P. Govt.
(4) Excise, Octroi, and any Duties,
(5) Road Permit or related taxes.
11. Jurisdiction
11.1
All the legal dispute will be settled within the jurisdiction of Himachal
Pradesh.
12. Performance Security
12.1 Within 21 days of receipt of the notification of contract award, the
Supplier shall furnish Performance security to the purchaser for an amount of
5% of the contract value excluding annual maintenance cost, valid up to 3
years after the date of completion of performance obligations including
warranty obligations.
The proceeds of the 5% performance security
Page 9 of 13
shall be payable to the Purchaser as compensation for any loss
resulting from the Supplier’s failure to complete its obligations under
the Contract. The 5% Performance Security shall be denominated in Indian
Rupees and shall be in form of FDR for a period of three years (03 years)
Pledged in the Name of Director- cum- principal, Rajiv Gandhi Govt.
Engg. College, Kangra at Nagrota Bagwan, Distt. Kangra (H.P.). The
5% performance security will be discharged by the Purchaser and returned to
the Supplier not later than 60 days following the date of completion of the
Supplier’s performance obligations, including any warranty obligations under
the contract.
13. The tenderers are required to fill the Annexure-I (Critical Information
Form) and Annexure-II (Undertaking, on Stamp Paper of Rs. 100) and both
these documents be enclosed in Technical Bid. The filled Annexure-III
(Rates) is to be placed in the financial bid envelope.
Page 10 of 13
Please attach this CHECKLIST in TECHNICAL BID
Annexure-I
in Original and one copy
CRITICAL Information Form
(all proofs must be attached)
1
Date of Application
2
Name of the Firm
3
Address of the Firm
To Be
Checked/Crossed/
Commented by
Technical
Committee
(Office Use)
4
5
Sales Tax registration Number
Whether Manufacturer/
(attach Proof)
Certificate of Authorization (in
Case of Dealer)
Attached as page number________ of Technical Bid.
6
7
8
9
10
11
12
13
Name and address of
Manufacturer
(In case you are a dealer)
Name and address, and Phone
numbers of the service center
Or the authorized agency that will
provide Warranty services on your
behalf
Tender fee receipt no
Tender fee receipt date
EMD Details
FDR to be attached on the Top of Technical Bid.
EMD Amount
FDR Number
Name of Bank
Branch
Date of FDR
Attached as Page numbers from______ to ______ of
List of Users.
technical bid.
Certificate of Sales Tax
Attached as Page Number________ of Technical bid.
registration.
Attached as page numbers from______ to _____ of Technical
Original Catalogue of Product
Bid.
Any other documents in
requirement of general terms and
condition as mentioned in clause 2
and 5 in tender document, and other
documents, if any
(Signature with name and seal)
Page 11 of 13
Please attach this ON A STAMP PAPER of Rs. 100/- in TECHNICAL BID
Annexure-II
in Original
Undertaking
1. I, the undersigned certify that I have gone through all the terms and conditions
mentioned in the tender document and undertake to comply with them fully.
2. The rates quoted by me are valid and binding upon me for the entire period of the
contract, or all the conditions as per tender document.
3. The decision of the Director-cum-Principal, Rajiv Gandhi Govt. Engg. College Kangra at
Nagrota Bagwan shall be final and binding upon me in all matters.
4. I have never been penalized by any authority for providing unsatisfactory services, or
products by any institution. If the facts are to be proved wrong, or if any information is
concealed be me, I shall be liable to be rejected or barred from any future tender (as
deemed fit by Director-cum-Principal of the institute), and shall also be liable to be
prosecuted under criminal procedure code under the law of the country.
5. The security money deposited by me shall remain in the custody of the Rajiv Gandhi
Govt. Engg. College Kangra at Nagrota Bagwan, till the expiry of the service period as
per terms and conditions of the tender.
Date:
Name, Address, and Signature
Of the Tenderer/Agency/Supplier (with seal)
Page 12 of 13
Annexure –“III”
Please attach this WITH PRICE in FINANCIAL BID only
in Original
Details of the Equipment ( MECHANICAL ENGG. DEPARTMENT)
1. CAD Lab.
Sr.
No
Detailed
Specification
Equipment
of
Cost/U
nit
(Rs.)
Qty
.
Total
Cost
(Rs.)
All Taxes, Cess, duties Applicable
within INDIA, and HIMACHAL
PRADESH
(also indicate %)
VA
T
Workstation: Processor, intel
Xenon latest generation 2.8 GHz
or
above,
intel
chipset
motherboard, USB 3.0 support,
500 Gb or above HDD SATA,
DVD, writer-SATA, 8GB or
above
(RAM)
working
at
1500MHz or above (DDR3 or
above), 21 inch or above
monitor with HDMI support (full
HD), Wireless or wired key
board, mouse (USB RF adapter
if wireless), Operating System
Windows 10 or latest operating
system*, nVIDIA Quadro K2200
graphics card or higher, In-Built
WiFi (latest).
*must supply original installation
CD/codes, as a back up in case
Windows/other software is
uninstalled by mistake
COST (in figures)
Sale
s
Tax
Other
Tax
(A), if
ant
Other
Tax
(B), if
any
GRAN
D
TOTA
L Cost
(Rs.)
Other
Tax
(C), if
any
20
Total cost (in words):
Detail of Taxes to be included IN FINAL COST:
Description of tax
%
Amount (Rs.)
1
2
Authorized signature with seal
Page 13 of 13