One-Touch Workflows for Law Firms
You can create Workflow
Composer and Quick
Menu buttons that support
common legal workflows
or customize them to
execute tasks unique
to your organization.
Does your law firm need to
increase productivity to meet the
quick turnarounds required in
today’s on-demand world?
With Canon solutions, sole practitioners
and large firms alike can streamline
common workflows including distributing
briefs, sending discovery, and scanning
and sending documents to archives.
With Canon Workflow Composer, you can
transform labor-intense manual tasks into
custom, one-touch buttons. As a result,
your firm can increase accuracy, improve
productivity, and focus more on practicing
law and less on document workflows.
E - ma il a nd F a x t o a P r ese t L i s t o f A ddre s s e s
NAME>
PASSWORD>
PROJECT>
DATE>
EXHIBIT A
PDF
010101010101
2
1
Charlotte Belle
SCAN
3
4
INPUT
Case
Preparation
Document is e-mailed
to attorneys in your firm
supporting this client.
PDF
.XML
DATA
Document is sent with index
information to a file server for
easy access and retrieval.
EXHIBIT A
Place document in feeder
and press Case Preparation
button.
Scan any
additional
documents
including photos
and photo IDs.
Then press Done.
Enter index
information
such as case
number and
client name.
You may also enter index
data that is then archived
onto a file server for easy
access and retrieval.
E-MAIL
@
Document is printed out
for compliance.
E-mail confirmation is sent
to paralegal and attorney for
audit purposes.
S c a n a n d S e n d D i s c o v e r y t o O ppo s i n g Co u n s e l
Discovery
With this Workflow
Composer button you can
easily convert hard-copy
discovery documents into
electronic files and e-mail
them to attorneys and
paralegals within the firm
and to opposing counsel.
Charlotte Belle
Legal professionals often need
to distribute documents to
all the attorneys working on
a case — a time consuming
workflow that can easily lead
to mistakes. You can now
streamline this workflow and
eliminate errors with custom
Workflow Composer buttons.
PDF
PDF
NAME>
PASSWORD>
PROJECT>
DATE>
EXHIBIT A
010101010101
2
1
Charlotte Belle
Place evidentiary
documents in feeder and
press Discovery button.
SCAN
3
Scan any
additional
documents
including photos
and photo IDs.
Then press Done.
INPUT
Enter index
information
such as case
number and
client name.
4
.XML
DATA
Documents are e-mailed to
head attorney, paralegal,
and opposing counsel.
Documents are sent with index
information to a file server for
easy access and retrieval.
EXHIBIT A
EXHIBIT A
Charlotte Belle
Charlotte Belle
E-MAIL
@
Hard copies are printed for
compliance.
E-mail confirmation is sent
to paralegal and attorney for
audit purposes.
E a s i l y Co py a n d A rc h i v e w i th I n de x D a t a o n a F i l e S e r v e r
Case
Management
PDF
You can now quickly
integrate hard-copy
documents into a file server
where you can easily access
and archive your law firm
documents.
.XML
DATA
NAME>
PASSWORD>
PROJECT>
DATE>
EXHIBIT A
010101010101
2
1
Place document in
feeder and press Case
Management button.
INPUT
SCAN
Charlotte Belle
Document is scanned and user is
prompted to enter index information
such as case number and client name
using device keyboard.
3
Document is sent to a
file server with index
information for easier
search and retrieval.
EXHIBIT A
Charlotte Belle
Copy of the document
is printed out.
Q uic kly P r int Out L e ga l D o c u m e n t s
BRIEF
1
2
Press Print Out
Legal Forms button.
CASE
MOTION
CASE
MOTION
COPIES> 1
COMPLAINT
SELECT
Choose form(s), and
press Print.
OUTPUT> B&W
3
4
SET
Confirm quantity
and finishing
options.
Form is
automatically
printed.
Forms on Demand
Legal offices are often awash in
forms. You can save space and
reduce clutter by using Quick
Menu buttons to print legal forms
only when you need them.
Additional One-Touch Productivity Workflows
Workflow Composer and Quick Menu buttons enable you to perform common device operations quickly and easily, while helping to reduce errors.
Scan Deposition
Documents
Transcription services typically deliver deposition testimony on single-sided sheets, while
discovery documents often come double-sided. Rather than continually adjusting the settings
on your device for single- and double-sided scanning, you can create one-touch buttons
specifically for each task.
Send to Desktop
Scanning and saving workflows are common in many legal offices, but they often take multiple
steps where mistakes can be made. You can now simplify those tasks with a one-touch button
to scan a document, convert it to PDF, and send it to your desktop.
Take Advantage of Expert Advice
Workflow Composer buttons can be created by you and your staff in-house, but for more complex processes you have the option to call
in our experts. Your Canon Authorized Dealer or Canon Professional Services can assist you if you have more unique processes that may
require additional customization.
ADVANCED SOLUTIONS FOR
LEGAL
PROFESSIONALS
CANON and IMAGERUNNER are registered trademarks of Canon Inc. in the United States and may also be registered
trademarks or trademarks in other countries. IMAGEANYWARE is a trademark of Canon. All other referenced product names
and marks are trademarks of their respective owners and are hereby acknowledged. Statements made in this document
are the opinions of Canon U.S.A. None of these statements should be construed as legal advice, as Canon U.S.A. does not
provide legal counsel or compliance consultancy, including without limitation, Sarbanes Oxley, HIPAA, GLBA, Check 21 or the
USA Patriot Act. Each customer must have its own qualified counsel determine the advisability of a particular solution as it
relates to regulatory and statutory compliance.
Products shown with optional accessories/equipment. Some items may not be available at this time, please check for
availability. Specifications and availability subject to change without notice.
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