Electronic Proof of
Delivery
Vehicle Delivery System
EPOD Dealer Receipting
• The Dealer receipting process
involves three steps:
• - verification of vehicles delivered
• - recording damages if any
• - entering PIN to accept delivery
EPOD Dealer Receipting
• The PocketPC is a
handheld computer
• It has an infrared
beam for scanning
• The screen is touch
sensitive and a stylus
is provided for this
purpose
EPOD Dealer Receipting
• Upon arriving at a dealership the
driver:
• - unloads the vehicles
• - selects the relevant load in the
PocketPC
EPOD Dealer Receipting
• Vehicles available
for delivery are
displayed
• The driver will
scan the vehicles
being delivered
• A load may be for
more than one
dealer
EPOD Dealer Receipting
• This is how the
PocketPC should
be presented to
the dealer
• - all relevant
scanned vehicles
have ticks
• - the ‘Finish
Delivery’ box is
highlighted
EPOD Dealer Receipting
• For a partial
delivery the driver
will only scan the
vehicles for that
dealer
• The ‘Finish
Delivery’ box is
highlighted
EPOD Dealer Receipting
• The dealer or stock controller
checks that the vehicles on the
PocketPC match those unloaded
for delivery
• The dealer or stock controller
inspects the vehicles for any
damage
EPOD Dealer Receipting
• To record
damages either
double tap on
the Vehicle ID
with the stylus or
rescan the VIN
bar code
EPOD Dealer Receipting
• The vehicle
details are
displayed
• To record
damages tap on
the ‘Record
Damages’ box
EPOD Dealer Receipting
• The Damage
Summary screen
is displayed
• The screen will be
blank when
accessed for the
first time
• Tap on the ‘Add’
box to add
damage
EPOD Dealer Receipting
• Tap on the
relevant
Damage Area
• Tap on the ‘Next’
box
EPOD Dealer Receipting
• Tap on the
relevant
Damage
Description
• Tap on the ‘Next’
box
EPOD Dealer Receipting
• Tap on the
Damage Type
• Tap on the ‘Next’
box
EPOD Dealer Receipting
• Tap on Damage
Severity
• Tap on ‘Next’
box
EPOD Dealer Receipting
• Additional
damages can be
entered by tapping
on the ‘Add’ box
• Comments can be
added by tapping
on the ‘Comments’
box
EPOD Dealer Receipting
• Tap on the
comment required
• The comment
selected will be
displayed
• Tap on OK to
record comment
EPOD Dealer Receipting

• Damages can be
deleted by tapping
in the left hand box
along side the
damage details
and then tapping
on the ‘Delete’ box
EPOD Dealer Receipting
• When all
damages and
comments have
been added tap
on OK
EPOD Dealer Receipting
• The system will
ask you to
confirm that all
damages have
been recorded
on the vehicle
• Tap on Yes
EPOD Dealer Receipting
• The damaged
vehicle is now
highlighted with *
• To check on the
damages entered
double tap on the
Vehicle ID
EPOD Dealer Receipting
• Tap on the ‘View
Damage Details’
box
EPOD Dealer Receipting
• All the details
entered are
displayed
• To return to the
main menu tap
on the OK button
EPOD Dealer Receipting
• To complete the
delivery tap on
the ‘Finish
Delivery’ box
EPOD Dealer Receipting
• The dealer or stock
controller must enter
a PIN to accept the
vehicles
• Tap OK to close load
• This function is critical
to the delivery
process
EPOD Dealer Receipting
• There is a PIN for each drop-off or
delivery i.e. one drop-off - one
PIN, three drop-offs - three PIN’s
• The PIN is secure and the driver
does not know or cannot access
the dealer PIN
EPOD Dealer Receipting
• The entering of the PIN confirms delivery
of the vehicles
• Closes the load in the PocketPC and
prevents any further access to the load i.e.
damages cannot be modified
• Records date and time of acceptance
• This information is transferred back to the
Patrick Autocare Vehicle Tracking System
(VTS)
EPOD Dealer Receipting
• In the Patrick Autocare VTS vehicle
acceptance is clearly identified as
either a ‘Driver’ or ‘Dealer’
Acceptance
• Vehicle delivery information is
automatically updated into the
manufacturers computer system to
enable tracking and visibility
EPOD Dealer Receipting
Current Status
• ePOD equipment has been installed
in all Patrick company and
subcontractor fleet
• System is fully deployed and
operational and the majority of
deliveries are completed via the
ePOD system
EPOD Dealer Receipting
• Over the coming months VSR’s
will be phased out
• This process will be co-ordinated
with your regional office
• Any queries you have should be
directed to your regional office