Harbord Harlequins Rugby Club
Coaches & Managers Meeting
March 2014
Agenda
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2014 Committee
Associations
Club Objective
Communication Protocols & Website
Teams & Training
Coachers Coach – Paul Jones
Important Dates
Game Days
New Rules/Referees – Chris Hedge
Miscellaneous but important
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2014 Committee
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President – Colin House
VP Juniors – Paul English
Secretary – Craig Poynton
VP – Minis – Colin Cardwell
Treasurer – Campbell Forsyth
Sponsorship – Barry Smyth
Social Coordinator – Andrew Sidery
Merchandise – David Grayling
Administrator – Rochelle Robinson
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Associations
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North Curl Curl Knights
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JRU District Refereeing
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Initiative by Chris Hedge
13 to 18 year olds
Referee U8 and U9 games – Saturday
$10 per game, sandwich and a drink
Sponsors - Major
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HHRC main oval now Denzil Joyce with access to Reub Hudson
Canteen & Storage sharing arrangement
Support NCCK with player recruitment
Toshiba, Macquarie
Sponsors - Minor
– Freshwater Community Bank, Freshies Restaurant, PPS Office
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Core Objective
"Developing young people through our actions
and through Rugby“
By
 Having fun
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In the interest and love of the game
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Maintaining the strength of the Harlequins brand
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Communication Policy
Player / Coach / Manager / Other
Club President/Administrator
SJRU /Competition Manager
It is a SJRU Competition Requirement that ALL communication
with SJRU MUST be conducted EXCLUSIVELY through Club
Presidents only.
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WEB SITE
Is constantly updated and
should be the 1st stop for
Is
constantly
and
everyone.
It updated
has
lots
of
st stop for
should
be
the
1
information including:
everyone. It has lots of
•information
Training times
including:
•• Draws
Training times
Events
•• Draws
•• Events
News
• News
• Ground Maps
• Ground Maps
• Coaches & Managers
• Coaches & Managers contacts
contacts
New Web Site
• ARU Medical & Safety
Guidelines
• Serious Injury online link
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Team Numbers
Minis
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U6 - 3
U7 - 3
U8 - 5
U9 - 4
Total: 15
Juniors
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U10 - 3 (A, C, F)
U11 - 3 (A, C, F)
U12 - 3 (A, C, F)
U13 - 1 (A)
U14 - 2 (B, D) ~ combined with Seaforth & Manly – Freshwater Vikings
U15 - 1 (A) ~ combined with Manly - Harlequins
U16 - 1 (C) ~ combined with Seaforth – Manly Barbarians
Total: 14
Total : 29
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Training
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Ovals
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Reub Hudson - this is NCCKs oval, not a Harlequins oval. NCCKs permit us to use Reub
Hudson when they are not training/playing on the proviso we keep away from the goal
area closest to the car park. Please make sure parents/kids are aware that they should be
converging on Denzil Joyce, not Reub Hudson if NCCKs are training.
Denzil Joyce – HHRC oval
Old Reub Hudson – Soccer Oval. HHRC have training privileges Tuesdays, Wednesdays
and occassionaly some weekends (eg. Gala Day, Minis Home Games) as agreed during
the season
• Scrum Machine –
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Should only be handled and moved by adults.
Please ensure the boys are kept away from the machine when removing and putting back
into cage
Padlock code
Tyres also available for strength work
Please use caution when using these facilities
Please be vigilant and keep children off the structure
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Coaches Coach
Paul Jones
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Over 12 years coaching experience
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Kings Old Boys & Norths
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1st grade through to 5th grade
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1st grade (premiership win – 2nd division)
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Assist with training programs
Mentoring
Sounding Board
Attend occasional training sessions
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Important Dates
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Winter Sports Fields - 1st April
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Round 1 - 4/5/6 April (Jnrs & Mini’s)
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Round 3 – 2/3/4 May
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Regrading – Round 3
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State Champs – June long weekend (U10s 29th June)
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Social Function – TBA
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Proposed Minis Gala Day – Sunday, 3rd Aug
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GF – Sunday, 7 September
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General
Coaches
Assistant Referees
• All coaches MUST be Smart Rugby
accredited before 31 May. Penalties
include loss of competition points
could result
We must supply a qualified touch judge to ALL
Under 10 and above matches in order to gain
a bonus point from Round 5 onwards.
• Coaching Courses – The schedule for
available courses is available via link
www.rugby.com.au/nswcourses
• Fees will be re-imbursed on successful
completion of the course
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Members who have undertaken a
Referee Course will be eligible
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All assistant referees must state their
MRA number on the sign on sheet to be
eligible.
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All Club Officials must be registered into Buddha and have signed the ARU Rego form prior to
game day
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Working With Children Checks – all volunteers each year. Declaration form located on SJRU
website under policies and procedures
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Field Setup
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All grounds are to be dressed in accordance with the Laws of the Game and the
Competition Rules
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Expectation of Behaviour signs must be visible at all times at every ground
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Home Teams are to ensure that dangerous objects such as in-ground watering
systems are filled in with sand or soil
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Home Teams are to ensure ropes or barriers are erected a minimum of 5 metres
back from the touch-line
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Any complaint that there is a part of the ground which is not safe shall be
determined by the Referee
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Referees have the ability to Abandon the Match if they feel that the playing surface
is not safe.
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Signing on Process
1. Each Club is to print out their Sign-on Sheet and take it to the Match
2. Each Team signs their respective sheet in front of the opposition, whilst checking
the teams PHOTO SHEET. Teams then swap their Sign-on Sheet with the
opposition
3. Both Teams then tick their players off on the opponent’s sheet
4. At the end of the Match, the Referee, Assistant Referees and Ground Marshals
PRINT their name on both sheets and the Managers cross check the infringements
& result before signing the sheet. Ideally this is done together so that the records
are accurate
5. Failure to bring a Sign-on Sheet to the ground may render the Match a Forfeit by
review of the Competition Manager. In this instance, the Match will always be
played with outcomes to be decided by SJRU Administration through the following
week
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Match Results & Games Played
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Both Teams individually record the match score, yellow cards, red cards, serious
injuries, Assistant Referee MRA numbers, uncontested scrums, ground set up etc.
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Rochelle will upload the Match Result via Buddha by 12 midday on the first business
day after the match – financial penalties will be imposed for late entries
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Once the sign-on sheet has been signed by a Team Official then the Teams
surrender the right to appeal over any signing-on irregularities.
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Both Teams are to forward via email the completed Sign-on Sheet to the SJRU
administration, copying Rochelle in by no later than 12 midday on the first business
day following the Match. Teams are asked to retain copies of their Sign-on Sheets –
financial penalties will be imposed for late submission
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Deferment of a Match
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Notice of deferment must be signed and dated by the Club President, and provided to
the Competition Manager by 9:00am the Monday in the week prior to the original
scheduled Match
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Any Deferment Form received after the Lodgement Date may result in approval being
denied
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The Match may be deferred only by agreement with the opposing Team. Requests
may be denied in which case the original match will stand
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If neither Team can come to an agreement then the Match will be played at the
original time or forfeited by the Team who originally requested the deferment
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All deferments need to be played within 21 days or the original match
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Games deferred in the first 4 rounds HAVE to be played prior to Round 4 otherwise it
will be a 0-0 result (Sunday Comp only)
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The Ground Marshal Card Process (GMC)
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All teams must have an appointed Ground Marshal for both Home and Away Games
to be easily identified by referee – must wear fluoro vest
crowd control – keep natives under control
patrol inside boundary rope, both sides
must not coach
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GMC Process - To alert the Ground Marshal to an off-field problem that he or she may not have seen
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Transfers responsibility for an off-field problem to the Ground Marshals (and therefore the Clubs) and takes the referee
out of the equation
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The GMC is not a device to be used to solve an on-field problems
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Referees are being asked to apply common sense in all circumstances
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The GMC process will be initiated by a referee when any participant in the Match is receiving an unacceptable level of
abuse from off the field
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At the next stoppage of play the referee will:
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Mark the stoppage position
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Move to the centre of the field and hold up the GMC (Black Card)
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Both HOME & AWAY Ground Marshals are to make their way to the Referee as quickly as possible
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Referee to brief the Ground Marshals as to the problem and ask them to act on the issue
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Immediately restart play, sparing no time waiting for the Ground Marshals to act
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The Ground Marshal Card Process (Continued)
Definition of Abuse
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Any action directed at an individual, before, during or after a match, which would be considered
unacceptable behaviour as outlined in the Australian Rugby Union Code of Conduct.
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This includes abusive, threatening or intimidating language, unnecessary obvious dissension,
displeasure or disapproval directed at match officials, crude or abusive gestures, and any action
or conduct which impairs public confidence in the honest and orderly conduct of matches and
competitions.
Abandoning the Game
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If the Ground Marshals are unable to solve the problem outlined and it is obvious to the Ground
Marshal and/ or the referee that it is unsafe to continue the Match, the referee has the ability to
abandon the Match as allowed within the Laws of the Game
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This is to be done by again showing the GMC and blowing “no-game”. Fairly extreme conditions
will have to exist for this decision to be taken
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Club Policies
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Refer Club Website
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Equal Playing Time
– The policy is seen as a critical plank in achieving our key objectives and is non-negotiable
– We need to select forwards and backs in the right numbers to help equal playing time
– Coaches need to plan substitutions and ensure equal time on field across a game or group
of games (max 3)
– Semi-finals and finals - Players must get meaningful game time
– The communication to parents around players coming off is essential so they understand the
policy and why it is in place
– All players must have playing time in finals
– Common Sense Approach
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Awards
– George Smith (Best & Fairest) – 3,2,1 points to be awarded each week
– Most Improved
– Team Player
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Registration Payments
– Player will be ineligible to play after Round 4 if registration fees remain unpaid – unless
approved by the Committee
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Injury Management
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Australian Rugby Union Medical & Safety Recommendations
 Loaded on Website
 Copy located in Canteen
 Covers Spinal Injuries, Concussion, Fractures/Dislocations, Bleeding, Soft Tissue injuries, Teeth, MayDay
call requirements/procedures
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Suspected Spinal Injury
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Call Ambulance
Do Not Move The Player
Do Not Apply Cervical Collar (unless specifically trained to do so)
Follow Serious Injury Protocol – Serious Injury Hotline (1800 036 156)
Concussion Guidelines
 A brain injury caused by either direct or indirect forces to the head
 Loss of consciousness is not a requirement for diagnosing concussion – less 15% of concussion cases
result in loss of consciousness
 ARU recommends minimum rest periods 15yrs and under - 2 weeks. Over 16 – 1 week.
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MayDay Call
 Covered by SmartRugby
 Ensure all teams are properly instructed and trained in correct procedures
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Making an Insurance Claim
What is a Serious Injury?
How to Make a Claim
“Any Head or Neck Injury that results in a
player being treated at an emergency
department, hospital or after hours medical
centre
1.
Obtain a Claim form from Gow-Gates or
visit
www.gowgatessport.com.au/rugby
OR
2.
“Any injury that results in the
ADMISSION of a player into
Hospital”
Player is to fully complete form then
pass back to club secretary
3.
Club secretary to verify details
4.
Send completed form to QBE within 30
days from the date of injury
MUST Complete a Serious Injury Report
Form within 48 hours to ARU and SJRU –
form located on-line
www.rugby.com.au/seriousinjury
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Contact Rochelle in all such instances
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New Rules
Chris Hedge to Present
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Miscellaneous
• Home Game Rosters
– Canteen/BBQ
– Set up/Pack up
– Responsibility of team managers – email list before game day to Rochelle
• Team photos
– To be completed by Rnd 12 (1/2/3 August)
– Digital photo to be sent to Administrator
– Iphone or digital camera acceptable
• Jerseys
– Responsibility of each team manager and coach to collect at end of year
– New jerseys being trialled for U7 & 8s and one U10 team
• Committee Members
– Treasurer
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