Project Portfolio Management
Project Portfolio
Management for Asean
Architects and Engineers
presented by:
Rahayu S. Arifin
Indonesian Society of
Project Management
Proffesional
Background:
Based on previous round table discussions we found out that many
initiatives should be gathered or considered within ASEAN
ARCHITECTS AND ENGINEERS ORGANIZATION
Every country is a unique. They have own building codes,
regulation, process, certifications, etc. Every country has own
priority in phasing development.
Every country has different maturity level, some has worldwide
capabilities level, some still developing national certification,
some is still in the middle of process to establish national
certification, some concentrate on fresh graduate capabilities
development program, etc.
ASEAN ARCHITECS AND ENGINEERS ORG.
External and Internal Forces
MRA and AAC Secretariatunique development
STRONG
AND
SOLID
ASEAN
ARCHITECTS
AND
ENGINEERS
Which one ?
Working on all projects at the time
This leads to seizures, delays,
insufficient resources,
collisions, move nowhere
Working on projects which have apropriate resources
Preffered way, leads to better timing in general,
could prevent teams from overloading
Phases
Decision Gate Example:
Idea
Planning
1
Decisions Gates
Project Management
Deliverables
Portfolio
Criteria
Proceed as a
Pending Project
2
Execute/Control
Authorize Project
Commit Resources
3
Close
Approve
Implementation
4
Approve
Closure
• Strategic Benefit
• Project Performance:
PORTFOLIO
MANAGEMENT
CRITERIA • Sponsor Acceptance
• Business Requirements
• Project Benefits
• Impact Assessment
•
•
•
•
Financial Benefit
Project Timing
Project Risk
Project Integration
• Resource Forecasts
• Closing Documents
Completed
DOING THE RIGHT WORK
Project Initiation
Project Planning
Project Monitoring and Control
PROJECT
MANAGEMENT
DELIVERABLES
• Business
Case
• Open
Plan Schedule
• Formal Acceptance
• Project Proposal Form
• Gate 1 Presentation
•
•
•
•
Project Charter
Risk and Issue Log
Communication Plan
Gate 2 Presentation
•
•
•
•
Project Status
Risk and Issue Log
Mitigation Plans
Change Request
• Completion Report
• Gate 4 Presentation
DOING THE WORK RIGHT
Project Portfolio Management
The objective of PPM is to create
the mix of projects most likely to
support the achievement of the
organization's goals, aligned with
the preferred strategies, and
within the organization's resource
(people and funding) constraints
Portfolio Management: Aligning
Initiatives To Strategy
Portfolio
Management
Enterprise
Resource
Management
Collaboration and
Project
Management
Alignment
with Business
Objectives
Integrated Delivery
Framework
Real-time Executive
Decision Support
Business
Strategy
Investment, Resource and
Prioritization Decisions
Programs, Initiatives
Integrated Portfolio of Managed
Projects
Projects
Consistent, Repeatable Project
Delivery
Tools, Technology, Training and Knowledge Transfer
Project Portfolio Management
1. Identification of needs and opportunities
2. Selection of best combinations of projects (the
portfolios)
3. Planning and execution of the projects (project
management)
4. Deliverables launch
5. Realization of benefits
Initiatives Selection Approach
Proposed
Projects
Gate 2
Gate 1
START
STRATEGIC CRITERIA
“Project
Parking
Lot”
Decision gates screen
out misaligned
projects from the
portfolio.
Funded
Projects
Decision gates also
control the flow of
incoming projects and
protect the portfolio
from being overloaded.
Project Portfolio Management
Implementation Strategy to
set up ASEAN
ARCHITECTS AND
ENGINEERS Project
Portfolio Management
ASEAN ARCHITECTS AND ENGINEERS
PPM FRAMEWORK
Definition
Vision/Strategic Intent
Who do ASEAN ARCHITECTS
AND ENGINEERS want to be?
How are ASEAN ARCHITECTS
AND ENGINEERS positioned in
their stakeholders?
Value Proposition
Business Model
Business Architecture
Process
Organization
Technology
How is ASEAN ARCHITECTS
AND ENGINEERS offering
unique in the marketplace?
How do we differentiate ASEAN
ARCHITECTS AND
ENGINEERS from the other
organizations?
ASEAN ARCHITECTS AND ENGINEERS
PPM FRAMEWORK
Definition
Vision/Strategic Intent
Value Proposition
Business Model
Business Architecture
Process
Organization
Technology
What is ASEAN ARCHITECTS
AND ENGINEERS offering?
Who are ASEAN ARCHITECTS
AND ENGINEERS offering it to?
How will ASEAN ARCHITECTS
AND ENGINEERS deliver it?
What are the critical capabilities
required?
How will ASEAN ARCHITECTS
AND ENGINEERS secure those
capabilities?
ASEAN ARCHITECTS AND ENGINEERS
PPM FRAMEWORK
Definition
Vision/Strategic Intent
Value Proposition
Business Model
Business Architecture
Process
Organization
Technology
What processes do ASEAN
ARCHITECTS AND
ENGINEERS need to support
the business model?
What ASEAN ARCHITECTS
AND ENGINEERS
organization functions are
required to support that
processes?
What technology
characteristics are required to
run that processes?
Questions?
www.iampi.org
Questions and Answer
THANK YOU