Club Information
Date: 4/1/2012
Club Name: Beacon Hill Youth Soccer
Main Point of Contact: Larry McCann
Phone: 206-853-9935
Email: [email protected]
Club Type: Recreational, Select, Travel, Premier?
Number of Players: 424
Club Website URL: BHYS.org
State/Country: Washington, USA
Korrio Sales Representative: Duvonne Preisler
Club Administrative Staff and Roles:
Provide the Name, Role and Email Address of each administrative staff member
that will be a club administrator and user of Korrio. In most cases, this includes
an executive director / president, registrar, financial manager(s), and web master.
Name
Role
Email
Best Phone #
Larry McCann
Club Registrar
[email protected]
206 853-9935
Name
Role
Email
Best Phone
#
Sue Slade
Assistant Registrar for Girls
[email protected]
206 390-7936
Name
Role
Mike Carney
Assistant Registrar for
Boys
[email protected]
206 276-0989
Name
Role
Erin Fanning
Treasurer
Email
Best Phone
#
[email protected]
206 723-1989
Email
Best Phone #
Name
Role
Email
Best Phone #
Name
Role
Email
Best Phone
#
Existing Systems
List the systems that your club currently uses today, its purpose, and whether
you will be transition from that system to Korrio.
Name
BONZI
BONZI
Purpose
Registration
Website publishing
Replacing?
Yes
Yes
Website Publishing
Is your club planning on using Korrio’s website publishing functionality? Yes
How do you want your club named in Korrio? Beacon Hill Youth Soccer
1st Registration / Go Live Date
When would you like to open your first registration with Korrio? May 1, 2012
What kind of a program registration will this be? Fall 2012 Season
Club Management
Describe the structure of the club in managing its players. Is there a single
registrar that handles registration and compliance management for all players?
Club Registrar takes the lead with assistants for the Girl’s U10-U19 and
Boys U10-U19. Boys Assistant (Mike) handles Spanish-speaking
registrations if needed.
About half of club registrations are done by players/parents online. The
other half use paper reg. forms which are manually entered into the
database. Likewise, half pay with credit cards and half pay cash/checks.
Half of all players receive a low income scholarship.
BHYS is unique because it is located in a low income community where
65% of the school children live below federal poverty level.
BHYS is unique because it is the most diverse community in all of America
as evidenced by 59 different languages spoken (2010 US Census). All
published club information must be in Spanish and English.
Key Dates - General
1. When do you begin forming teams? Who forms your teams? How many teams
do you have?
Teams start forming in July and continue forming until games start early
September. Players generally return to their Fall team of the previous year. New
players are assigned to teams by the Club Registrar often with help from
Assistant Registrars. BHYS had 42 teams last year.
2. When do you make your teams public?
Teams are “official” when Fall games start. Team Roster information can be
viewed by team families online any time throughout the year.
3. Any other pertinent dates we should be aware of?
Spring Soccer starts the first week of April. Roster formation begins in February.
Registration - Payment
1. What payment system/vendor do you currently use?
Frontstream Payments, Long Island City, NY
2. Do you like your existing payment vendor?
No, we would prefer a more economical vendor.
3. What payment options do you offer?
Cash & checks when using paper forms. Credit, debit, and checks when
registering online. Checks may be mailed to the Club Registrar if online
customers prefer.
4. If you offer the ability to pay by credit cards, which cards do you accept?
What ever is accepted by Bonzi & payment vendor.
5. Do you offer scholarships? If so, please describe the scholarship request and
verification process.
We offer scholarships to all families with monthly incomes below the federal
poverty level. We ask them to check a box on the electronic and paper
registration form indicating that they qualify for the public school free/reduced
lunch program. We offer to show them the federal guidelines for federal poverty
level if they need this information. No proof is required. We would like to add a
statement that applicant swears to the truth of their income statement when
requesting a scholarship, and that gives BHYS the authority to investigate family
income. A social worker screens insurance information on scholarship request
which generally indicates family receives state welfare of some type.
Registration – Pricing
We recommend your programs be kept to a minimum; this is a way of creating
charges for players. Typically you develop a program for each registration that
you have a different price for.
Program/Registration Name
Fall SYSA Soccer
Gender
Boys & girls
Age
5 to 8
Pricing
$50
Fall SYSA Soccer (low income
rate)
Fall SYSA Soccer
Boys & girls
5 to 8
$20
Boys & girls
9 to 13
$90
Fall SYSA Soccer (low income
rate)
Fall SYSA Soccer
Boys & girls
9 to 13
$40
Boys & girls
14 to 18
$100
Fall SYSA Soccer (low income
rate)
Boys & girls
14 to 18
$40
Do you have any players 18 and older that will be registering for a youth
program? No.
If so, which programs?
Registration – Agreements and Policies
1. For recreational clubs – during registration, can parents request to return to
last year’s team? Yes
2. Related to #1, is there a registration cut-off date for the request to be honored?
No
3. Related to #1, does the parent need to specify a reason?
No.
4. What is required to verify a player’s eligibility to play? Valid Birth Certificate?
Current Concussion Waiver?
Proof of age can be birth certificate or passport.
Medical statement
Concussion statement
5. List the agreements that a parent must agree to before completing registration,
and whether an electronic agreement is sufficient.
Agreement Name
Authorization to verify
low income eligibility.
Medical waiver
Concussion statement
Purpose
To verify eligibility for low income scholarship.
To comply with WYSA policy: to inform coach
about medical conditions, to inform parents
about WYSA medical liability policy.
To comply with WYSA policy : to inform
parents about concussion potential and
symptom recognition.
Require
Paper Copy
No
Yes
No
Adult Requirements
1. Is it a requirement for all participating adults (admin, coaches, team managers)
to have current background checks? No. Coaches only.
2. What organization runs the background checks? RMA clearance.
3. Describe the background check process and your interaction with any external
organizations.
Coaches submit info. for background check upon initial
registration as coach.
Governing Bodies
1. Name of State Association or US Club? WYSA
2. Are there any other governing bodies that site between the State and your club
that you need to comply with? SYSA
League Affiliation
List all leagues that your teams are affiliated with, if applicable. SYSA and local
tournaments sponsored by various organizations including but not limited to
Starfire.