JOB DESCRIPTION
1.
JOB DETAIL
Job Title:
0-19 Team - Administrative Assistant for
Immunisation Programme
Reports to:
SCPHN School Nurse in Locality
Accountable to:
Service Manager for Immunisations
Directorate:
Band:
0-19 Service
2
Location:
Kettering / Corby Locality, Wellingborough /East
Northants Locality, Northampton 1 Locality, Northampton 2
Locality, Daventry/ South Northants Locality
2.
JOB PURPOSE
To support the 0-19 team in delivering the immunisation service to
children, young people and families, in the community.
To work in a collaborative manner with the 0-19 team and other health
care staff/agencies as appropriate.
3.
RESPONSIBILITIES
To work as part of a team carrying out administrative support, data
input and reporting activities in line with the 0-19 team objectives
specifically in relation to Immunisation objectives.
To facilitate access for families and other agencies to the 0-19 team in
relation to immunisations.
Facilitation of audit and data collation as required.
General office duties to include answering phones, email,
photocopying, excel spread-sheets, post, booking appointments in the
appointment ledger in Systm 1( electronic record system ), sending
appointments, liaising with schools about dates for immunisation
delivery.
Order stationary, leaflets and equipment
Relay information regarding equipment, upgrading and calibrating.
To ensure that all tasks associated and required with System1 are
completed as required for the 0-19 teams.
Attend meetings, take and distribute minutes to team.
Informing Child Health Services of changes in information
Compile resources as required
To complete mandatory training, and update the team`s training
spread-sheets.
Identifies barriers to communication where English is not the first
language for the client
Identifies physical/mental disabilities, which may present a barrier to
communication
Participate in personal development and appraisals.
Work within Trust specific guidelines, standards and procedures
relating to 0-19 team in relation to Immunisations, as appropriate.
Be aware and conversant with current legislation with regard to Health
and Safety at work
Ensure that confidentiality is maintained at all times, and good
understanding of the Information Governance policy.
Any other responsibilities deemed appropriate.
ESSENTIAL KNOWLEDGE, SKILLS AND EXPERIENCE
REQUIRED
4.
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RSA II, NVQ 2 (or RSA III, NVQ 3 or equivalent level of knowledge
or competency )
Experience in an administrative position, knowledge of a range of
office procedures and software programmes, including Excel.
Experience of working with a range of people inside and outside of
the organisation
Effective communications skills will be required to deal with routine
information and enquiries
Must be able to work within agreed office parameters
Proven team worker
Flexible, enthusiastic and committed.
Able and willing to travel between venues.
DESIRABLE KNOWLEDGE, SKILLS AND EXPERIENCE
REQUIRED
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5.
Experience in the NHS.
Experience of System1
EFFORT AND ENVIRONMENT
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Occasional travel may be necessary between venues.
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Requirement to carry laptop computer and/or projection equipment
(approx 3kg) to meetings for presentation purposes may be necessary.
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Ability to switch tasks as a result of a number of strands of work as a
result of interruptions and /or arising situations requiring urgent attention.
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Occasional periods of concentration when analysing information, taking
minutes, writing reports and managing own workload with many
competing priorities.
Ability to demonstrate initiative.
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6.
GENERAL TERMS AND CONDITIONS
This job description may be reviewed in the light of changed
service needs and developments. Any changes will be fully
discussed with the post-holder. The post-holder may be
required to carry out other projects relating to the grade of the
post.
Confidentiality
All staff are required to respect the confidentiality of all Trust
business and the business of the Trusts staff, residents, patients
and general public which they may learn in the execution of their
duties.
Data Protection
All staff are expected to adhere to the regulations regarding the
Data protection Act 1984 as laid down by Northamptonshire
healthcare Foundation Trust.
Infection Control
The prevention and control of healthcare associated infections in
service users, staff and visitors is taken seriously by the Trust.
All staff employed by Northamptonshire Healthcare NHS
Foundation Trust are required to adhere to the Trust Infection
Control Policies and Procedures.
Employees must be aware of the importance of protecting
themselves, service users and visitors and of maintaining a clean
safe environment. Any breech in infection control practice, which
place the service users, other staff or visitors at risk, may result
in disciplinary action.
Each staff member is responsible for ensuring they identify
together with their manager, their infection control training needs
in their PDP.
Health and Safety
To carry out the duties placed on employess by the health and
safety at Work Act 1974 i.e
 To take reasonable care for the health and Safety of
themselves and of other persons who may be affected by
their omissions at work.
 To co-operate with their employer as far as is necessary to
meet the requirements of the legislation.
 Not to intentionally or recklessly interfere with or misuse
anything provided in the interests of health, safety or
welfare in the pursuance of any relevant statutory
provision.
No Smoking
In order to protect the health of employees, patients and visitors,
Northamptonshire Healthcare NHS Foundation Trust operates a
No Smoking Policy. Therefore smoking is prohibited in all of the
Trust’s buildings, grounds and all Trust-owned or leased
vehicles.
Equality and Diversity
To ensure that all duties are carried out to the highest possible
standard, and in accordance with current quality initiatives within
the area of work and the Trust managing Diversity and Equal
Opportunities in Employment Policy.
This job description may be reviewed in the light of changed
service needs and developments. Any changes will be fully
discussed with the post-holder. The post-holder may be required
to carry out other projects relating to the grade of the post.
Risk Management
To have a commitment to identifying and minimising risk, report
all incidents and report to manager any risks, which need to be
assessed.
Safeguarding Adults and Children
It is the duty of all staff working for the Trust to safeguard
children and adults and undertake safeguarding training at an
appropriate level.
Professional Registration
All qualified / professional staff are required to adhere to the
relevant Code of Practice (and other guidance issued by them). It
is the responsibility of the individual concerned to keep
professionally registered and updated in accordance with the
requirements of the relevant Code of Practice and to follow
guidance issues by the professional body.
Policies and Procedures
The post holder is expected to comply with all relevant Trust
policies, procedures and guidelines. Any contravention of the
Trust Policies or managerial instruction may result in disciplinary
action being initiated.
This post is subject to the terms and conditions of employment
of Northamptonshire Healthcare Trust
Review of Job Description/Person Specification
This is not an exhaustive list of duties and responsibilities, but
indicates the key responsibilities of the post. The postholder
may be required to undertake other duties as may reasonably be
required of you commensurate with your grade and/or hours of
work at your initial place of work or at any other of the Trust’s
establishments.
NOTE: This is a description of the job as it is at present
constituted. It is the practice of this Trust regularly to examine
employee’s job descriptions and to up-date them to ensure that
they relate to the job as then being performed, or to incorporate
whatever changes are being proposed. This procedure is jointly
conducted by each manager and those working directly to him or
her. You will, therefore, be expected to participate fully in such
discussions and, in connection to them, to re-write your job
description to bring it up-to-date if this is considered necessary
or desirable. It is the Trust’s aim to reach agreement on
reasonable changes, but if agreement is not possible the Trust
reserves the right to effect changes to your job description after
consultation with you. Appropriate notice of such changes will
be given.
It is the responsibility of all staff to ensure that their day to day
activities embrace the Trust’s vision for sustainability and reduce
its impact upon the environment by minimise waste and
maximise recycling; saving energy; minimise water usage and
report any electrical faults, water leakage or other environmental
concerns to the facilities department or their line manager
To take all reasonable measures to limit carbon emissions and
reduce energy / resource consumption when undertaking work
activities.
All staff have a personal responsibility and accountability to the
Trust to ensure that their day to day activities adhere to the
Sustainable Development Policy and minimise the impact upon
the environment.
Ensure that all duties are carried out in compliance with both the
Trust’s vision for Sustainability and in line with the staff
sustainability code of conduct.
7.
JOB DESCRIPTION AGREEMENT
Job Holder’s Signature
Manager’s Signature:
Date: