Leading Project Teams Virtually
II -Maintaining Momentum
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Maintaining Momentum
Welcome! Test your connection—say hello to us!!
What new tool, technique,
or tip did you discover this
week?
Remember to hit the talk button when you want to be heard
and turn it off when you aren’t talking!
Leading Project Teams - Virtually
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3
Getting
Connected
Deliverables
to
Celebration
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Maintaining
Momentum
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Agenda
 Reconnect
 Breakout 1: Project Sponsor/Charter discussion
 Project progress and prototyping principles
 Breakout 2: Rapid prototyping at Councils
 Communication platforms – pros and cons
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Insert HBDI exercise here
“Progress Principle”
• Small wins fuel momentum
•Team Leads must speak
to people’s “inner work life”
• Make sense of everyday changes
to the team
• Help people manage their emotions to
those everyday events
• Pay attention to people’s motivation/drive
to do the work (intrinsic vs. extrinsic)
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Project Management 101
2. Time
(schedule)
1. Quality
(scope)
Manage
Expectations!
3. Resources
(cost)
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Project Management 101
1. Quality
(scope)
2. Time
(schedule)
“What do you
want done?
What’s going to be
different at the end?
How good does
it need to be?”
Manage
Expectations!
3. Resources
(cost)
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Project Management 101
2. Time
(schedule)
1. Quality
(scope)
“When do you
Manage
Expectations!
need it by?”
“How firm is that?”
3. Resources
(cost)
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Project Management 101
2. Time
(schedule)
1. Quality
(scope)
Manage
Expectations!
“What kind of budget is available?”
3. Resources
(cost)
“Who can I tap into?”
“Can volunteers or other outside
resources be used?”
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Breakout #1
• Discuss challenges you have
encountered that might have been
helped by using a charter type tool.
• Assign a room facilitator, recorder and
someone to report out.
• 8 minutes total
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Innovation Via IDEO
Invert the thinking…
Carefully articulate
all design specs
and build to specs
Prototype your way
to your final
design specs
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IDEO Prototyping
“Fail early to succeed sooner”
• 4-6 prototypes on average
• Quick, low-fidelity, low-cost experiments
• Multiple teams developing prototypes
• Put at least two prototypes in front of the
customer/client)
• Get best data by watching client interact with
the prototype
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Breakout #2
We will put you in breakout rooms,
when you get there:
1. Choose a facilitator, a recorder and someone who will
report out.
2. For one of your councils’ projects, discuss how you
might prototype/test ideas with your customers before
trying to scale.
3. Discuss how you can cost-effectively take a multiple
prototype approach (like IDEO did with the 4 cart
prototypes).
4. You have 10 minutes.
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Virtual Communication
Need tools for both synchronous and
asynchronous meetings.
1. Communication
2. Conferencing
3. Document storage and sharing
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Project Communication/
Sharing Guidelines
1. Which of the project tools would work best?
2. Given the tools we are using, what are the
simple guidelines we need to follow?
3. What’s the cost, availability?
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Tools!
1) Communication
Outlook
2) Conferencing
Google hangout
3) Document storage
and sharing
Wiki (e.g. Pbworks)
Blackboard
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Questions/
Observations?
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