UWA Kids Sports Holiday Program - Parents Handbook
On behalf of the UWA Sport and Recreation Association (UWA Sports), I would like to welcome
you and your child to the UWA Kids Sports Holiday Program. All activities will take place on The
University of Western Australia’s (UWA) Crawley campus with developmentally appropriate
activities which promote life-long learning of fitness and sporting skills. The skills are experienced
in a recreation setting to encourage each child to explore fun and diverse activities.
UWA Sports has an excellent group of experienced and enthusiastic staff leading the program,
who have participated in extensive pre-training and are certified with CPR/First Aid and all have
received their Working with Children accreditation.
The UWA Recreation and Fitness Centre, located on the UWA Crawley campus has many facilities
including the Sports Hall which includes basketball, badminton, volleyball and other multipurpose
courts. The Centre also contains two squash courts, a group fitness studio, eight outdoor tennis
courts and a fully equipped gym. The gym and gym equipment will not be utilised by the Kids
Program. The Riley Oval which is a multipurpose sports grass field will also be used for the
program.
Age restrictions are thoroughly enforced. Participants must be a minimum of 5 years-of-age, and
under 14 years-of-age at the time of the program’s commencement to be eligible.
What to pack for a day at UWA Kids Sports Program
Clothing and Shoes
Children should come to UWA Kids Sports dressed for a day of activity. We recommend outdoor
activity clothes and athletic shoes (no sport sandals or open-toed shoes). You may want to include
additional pairs of socks to help with blister prevention. A hat is also required.
Water bottle
Water is a vital component when being physically active. Parents are asked to send a water
bottle/squeeze bottle each day, labelled with your child’s name. Please encourage your child to
drink water while they are attending UWA Kids Sports. We also allow for many water breaks
throughout the day and cold water fountains are available to refill bottles.
Sunscreen
Your child will participate in outdoor activities everyday (except when raining). For protection from
the sun, we recommended applying sunscreen on your child prior to arrival. We encourage you to
send sunblock with your child although sunscreen will be available if required.
Snacks and Lunches
We do not offer food options at UWA Kids Sports. Please ensure your child brings lunch and
snacks for the day from home as UWA Sports does not allow children to purchase food or drinks
from the Front Desk. Please include a few snacks in your child’s lunch as the program allows a
break for morning tea and afternoon tea throughout the day.
We encourage all parents and children to limit the use of peanuts and peanut butter in children’s
lunches. As you may be aware, severe peanut and nut allergies are becoming more common in
children and UWA Sports are trying to limit children’s exposure to these hazards. We cannot
guarantee a totally nut free environment as we are open to the public.
Arriving at UWA Kids Sports
The program begins at 8:00am with afternoon collection times of 1pm (half day) or before 5:30pm
(full day). The 5:30pm pick-up time is strictly enforced.
Check-in Procedures
We will have a list of all children enrolled in the UWA Kids Sports Program in the UWA Recreation
and Fitness Centre foyer, if your child is not on the list please see reception staff. Check-in is open
from 8am to 9am daily. Please bring your child into the Centre with you for sign-in. When entering
the Centre, a UWA Kids Sports leader will be at the sign-in desk to greet you and your child.
Late Arrivals
All late arrivals (after 9:00am) must report to the front reception area of the UWA Recreation and
Fitness Centre.
Departing from UWA Kids Sports
Early Departures
Advanced notice must be given in writing to the staff at check-in time if your child needs to leave
early. All children who need to leave early will be picked up from the UWA Recreation and Fitness
Centre and signed out accordingly.
Check-out Procedures
You are required to sign-out your child at time of collection at the front desk in the UWA Recreation
and Fitness Centre. If another person, other than a parent/guardian will be collecting your child, a
signed letter identifying the responsible adult who will be collecting your child must be provided at
check-in.
Valuables
Please leave all valuables at home. Label all of your belongings. All phones, iPods and other
portable music players, collector cards, hand held video games, etc. are not to be brought to the
UWA Kids Sports Program (even during the lunch break). Items that are not appropriate at UWA
Kids Sports will be confiscated and locked in the UWA Sports office. UWA Sports is not
responsible for lost or stolen items.
Accidents and Emergencies
In the case of an emergency or accident involving your child, you will be notified following
notification of the appropriate emergency personnel. All UWA Kids Sports staff are certified in First
Aid and CPR and have been trained in emergency procedures at all locations.
Illness
If your child should become ill while at UWA Kids Sports, you will be notified. We do not have a
registered nurse on staff; therefore, we will ask you to make the decision whether to remove your
child from the program for the day. Please call 6488 2286 if your child is ill and cannot attend
the program on their enrolled days.
Medication/EpiPen/Inhaler
We are not responsible for administering your child’s medication. If your child does require
medication, the parent/guardian will be required to administer it at UWA Kids Sports Program. Your
child is responsible for carrying his/her EpiPen or inhaler with him/her at all times. Your child will
show their leader where it is carried on their person. The use of a bum bag has proven the most
successful way to do this. In the event of an extreme emergency, the program coordinator will
administer the EpiPen.
Discipline
At the UWA Kids Sports Holiday Program, we are aware that there will be a times when every child
has a difficult day. First and foremost, we want to quickly resolve any conflicts and keep your child
involved in the activities. On occasion, it may be necessary to give the child a chance to
regroup/time out away from the activity area. If your child still has difficulty in the situation, you will
be notified by way of a telephone call and/or discussion with the leader at drop-off or pick-up time.
If the behaviour persists and conflicts cannot be resolved, or the situation is severe, you will be
contacted immediately and the incident(s) may result in suspension from the program. In some
repeat situations expulsion may result.
We are not a child care facility and do not have enough staff for one-to-one supervision. Therefore,
if there is a behavioural incident that requires removal from the day’s activities and you are not
available, your emergency contact will be asked to come and pick up your child.
UWA Kids Sports Holiday Program Checklist
Please use this checklist to ensure all relevant items accompany your child to the program.
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Drop off and pick up at UWA Sport and Recreation Centre 35 Stirling Hwy, Crawley.
Sunscreen and hat
Lunch and snacks
Water bottle with your child’s name on it
Medication if required
Enclosed running shoes (no sandals)
Smile 