CLEARWATER ATHLETIC LEAGUE
LOCAL COORDINATOR / COACH’S HANDBOOK
DECEMBER, 2012
TABLE OF CONTENTS
Title
Commissioner’s Statement
Purpose
Philosophy
Objectives
Chain of Command
Supervision
Booster Club/Group
Local Coordinator/Athletic Director
Head Coach
Assistant Coach
Risk of Injury
Purchasing Procedures
Use and Care of Facilities
Rosters
Denial of Participation
Eligibility- Special Olympics Ohio
Attendance
Transportation
Transportation Policy
Activities Permission Form
Medical/Medication Issue List
Collected Forms
Accident/Incident Report Forms
Miscellaneous Forms That May Be Used
For Reference Or Modified For Your Use:
1
Page No.
2
3
3
4
5
6
6
7-9
10-15
16-17
18
18
19
19
20
20
21
21
22-23
24
25
26
27
COMMISSIONER’S STATEMENT
This handbook has been put together to serve as a template/model and
reference guide to be used by Local Coordinators and Coaches. It is not
a know all or end all handbook. It has been compiled using the
knowledge of not only myself, but other schools and professionals who
work in the field of athletics.
I hope you find this useful and can refer to it from time to time. Please
feel free to modify or change anything in this handbook to suit your own
situation or job challenges.
If you have any ideas, suggestions, changes, etc., please do not hesitate
to contact me and make me aware of how I can make this a better
handbook for you and others.
This handbook is a work in progress and should be up-dated on a regular
basis.
It has been a privilege to have had the opportunity to work on this
project. As stated previously, feel free to contact me with any
suggestions and please use this to help you perform your job duties to
the best of your abilities.
Submitted by,
Contact Information:
Jim Trainer
Commissioner
Clearwater Athletic League
Cell- 419/560-1683
Home- 419/946-3521
[email protected]
2
Purpose
The purpose of this handbook is to serve as a guideline for all athletic
personnel employed by a Board of Developmental Disabilities or Special
Olympics Organization. The policies, procedures, and guidelines listed
herein give clarity and structure to our athletic department, with the goal
of better serving our individual athletes, staff, and community.
Philosophy
Athletics can play an integral part of a organization’s athletic program to
provide experiences that will develop an athlete physically, socially, and
in their psychological development. Through successful experiences in
sports, they gain confidence and build a positive self-image, which
carries over into the classroom, home, job, and community.
Participation in athletics is a privilege that carries with it responsibilities
to the athlete, to the team, to the coaches, and to the community.
The rules of Special Olympics International and Special Olympics Ohio
and the Clearwater Athletic League shall apply to all Special Olympics
activities. Emphasis shall be put on sportsmanship, skill development,
social experiences, physical development, and personal growth. All
those representing a Board of Developmental Disabilities or Special
Olympics Organization shall conduct themselves in a manner which is
consistent with the letter and spirit of these rules, and which shall reflect
well upon the Board of Developmental Disabilities, Special Olympics
Organization, the community, and themselves.
3
Objectives
1. The athletic program shall:
a. Provide each participant with desirable learning experiences.
b. Fit harmoniously in the overall Board of DD or Special
Olympics program.
c. Be controlled by designed board or Special Olympics
authorities.
d. Be operated in a first-class manner reflecting positively on the
participants, the coaches, the board, Special Olympics, and the
community.
2. The total program shall operate in such a manner that each participant
shall realize the following rewards:
a. Development of desirable learning experiences
b. Development of a sense of competition
c. Development of a spirit of cooperation
d. Development of personal growth
e. Development of physical skill
f. Development of social confidence
g. Development of self-discipline
h. Development of health and happiness
i. An understanding of team play and team work
j. A realization of group goals
4
CHAIN OF COMMAND
1. The Board of Developmental Disability or Special Olympics
Organization- Is responsible to the people of the county and is the
ruling agency for the county.
2. Superintendent- Is responsible to administer the County Board of DD
according to adopted policies of the County Board of Developmental
Disabilities and the State Department of Developmental Disabilities.
3. Locator Coordinator/Athletic Director- Is responsible to the
administration of the County Board of DD or the administration of the
Special Olympics program and oversee the supervision of the Special
Olympics Athletic Program. He/she is the official board
representative in matters dealing with Special Olympics Ohio and the
Clearwater Athletic League.
4. Head Coach- Is responsible to the Local Coordinator/Athletic Director
and the total operation of their respective sports program.
5. Assistant Coach- Is responsible to the Head Coach of their respective
sport.
5
Supervision
Please keep in mind our responsibility as coaches and supervisors
concerning the safety and welfare of our individual/athlete. Be assured
that all potential problem areas in regard to participant and spectator
safety have been recognized and eliminated.
Remember that we are responsible for supervision and guidance of our
athletes through practices, contest, clean up, and transportation. See the
Local Coordinator/Athletic Director if you have any questions
concerning responsibilities and liability regarding individual/athlete
supervision.
RULE OF THUMB: IF AN ATHLETE IS STILL
HERE AT THE BOARD FACILITIES, A COACH IN CHARGE
SHOULD STILL BE HERE UNTIL THEY LEAVE!
Booster Club/Group
The purpose of the Athletic Booster Club is to promote and support the
Special Olympics Athletic Program through financial support. It is not a
policy making group, but helps provide needed financial support for the
purchase of equipment, uniforms, officials, transportation, scorebooks,
etc. The Booster Club shall consist of the following members:
1. President
2. Vice President
3. Secretary
4. Treasurer
5. Any other volunteer members
All decisions by the Booster Club are determined by a simple majority
vote .
6
LOCAL COORDINATOR /
ATHLETIC DIRECTOR
Responsible To: Adult Services Director or other Superior
Overall Duties: He/she is responsible for administering and overseeing
the entire Special Olympics Athletic Program.
1. Secures the Application for Participation and Official Special
Olympics Release Form for each athlete and forwards a copy to
Special Olympics Ohio and secures a copy at the CCBDD.
2. Fills out the Application for Organizational Membership and
Accreditation and forwards to Special Olympics Ohio.
3. Fills out the Sports Directory Information form and forwards to
Special Olympics Ohio.
4. Attends Executive Committee meetings for the Clearwater Athletic
League.
5. Draft schedules for the various athletic events at CCBDD. Such as:
Volleyball, Basketball, Softball, Track and Field, Bocce, etc.
6. Helps in the recruitment of coaches for CCBDD and makes
recommendations to the superintendent for hiring.
7. Sets an example of professionalism for coaches, athletes, and parents
in the performance of duties.
8. Secures officials for needed athletic events. Some events will use
volunteer officials.
9. Communicates with assigned officials providing date of contest,
location, teams involved, and name and number of contact person.
10. Secures payment for hired officials.
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11. Follow up that all coaches and direct volunteers are Class A
approved Special Olympics Ohio volunteers. This also includes any
youth volunteers.
12. Evaluates coaches for expectations and employment
recommendations.
13. Acts as a host for home contests.
14. Secures transportation for away athletic events. Fill out a Bus
Permit form.
15. Checks and keeps the S.O.O. Delegation List up-dated. This
obtained from S.O.O.
16. Prepares a budget for the Special Olympics Athletic Program.
17. Maintains an inventory list of athletic equipment and uniforms.
18. Assumes other day-to-day responsibilities within the athletic
department as assigned and directed by the superintendent.
19. Communicate with S.O.O. concerning issues involving CCBDD.
20. Attend Area V Local Coordinator meetings.
21. Prepare Announcer forms for athletic events.
22. Prepare a Travel List for away bus trips.
23. File needed paperwork with S.O.O. Ex. Tournament Entry Form,
etc.
24. Ensure athletes have completed Code of Conduct and Release Forms
and are turned in.
25. Prepare survey interest letters when needed.
26. Attend S.O.O. Summer Games.
Qualifications:
1. Possess a knowledge and have experience in the Athletic field.
8
2. Have a knowledge of budgeting procedures and good purchasing
practices.
3. Demonstrates personal leadership qualities.
4. Ability to work cooperatively with the coaching staffs of opposing
boards and administration.
5. Possess a broad understanding of the Athletic Programs and the role
athletics plays in our clients’ lives.
6. Preferred coaching experience or experience as an athletic director.
7. Competence to accept personal responsibility for compliance with
rules, regulations, and policies.
8. Hold a professional attitude toward the ethics of the profession and
the special Olympics program.
9. Willingness to make a commitment to accept personal responsibility
and be loyal to the CCBDD in the performance of duties.
10. Possess a positive approach to being a leader.
11. Possess an ability to remain level headed and patient in all situations.
Please Note:
These are many of the duties of a Local Coordinator/Athletic Director at
CCBDD, but this list is not inclusive of all the duties of a Local
Coordinator/Athletic Director.
9
HEAD COACH
Position:
Responsible To: Local Coordinator/Athletic Director
SPEICAL OLYMPICS COACH'S CODE OF CONDUCT
SPEICAL OLYMPICS IS COMMITTED TO THE HIGHEST
IDEALS OF SPORT AND EXPECTS ALL COACHES TO
HONOR SPORT AND SPECIAL OLYMPICS. ALL SPECIAL
OLYMPICS COACHES AGREE TO OBSERVE THE
FOLLOWING CODE:
RESPECT FOR OTHERS
I WILL RESPECT THE RIGHTS, DIGNITY, AND
WORTH OF ATHLETES, COACHES, OTHER
VOLUNTEERS, FRIENDS AND SPECTATORS IN
SPECIAL OLYMPICS.
I WILL TREAT EVERYONE EQUALLY REGARDLESS
OF SEX, ETHNIC ORIGIN, RELIGION, OR ABILITY.
I WILL BE A POSITIVE ROLE MODEL FOR THE
ATHLETES I COACH.
ENSURE A POSITIVE EXPERIENCE
I WILL ENSURE THAT FOR EACH ATHLETE I COACH,
THE TIME SPENT WITH SPECIAL OLYMPICS IS A
POSITIVE EXPERIENCE.
I WILL RESPECT THE TALENT, DEVELOPMENTAL
STAGE AND GOALS OF EACH ATHLETE.
I WILL ENSURE EACH ATHLETE COMPETES IN
EVENTS THAT CHALLENGE THAT ATHLETE'S
POTENTIAL AND ARE APPROPRIATE TO THAT
ATHLETE'S ABILITY.
I WILL BE FAIR, CONSIDERATE, AND HONEST WITH
ATHLETES AND COMMUNICATE WITH ATHLETES
USING SIMPLE, CLEAR LANGUAGE.
10
-
-
I WILL ENSURE THAT ACCURATE SCORES ARE
PROVIDED FOR ENTRY OF AN ATHELTE INTO ANY
EVENT.
I WILL INSTRUCT EACH ATHLETE TO PERFORM TO
THE BEST OF THE ATHLETE'S ABILITY AT ALL
PRELIMINARIES AND FINAL HEATS IN
ACCORDANCE WITH THE OFFICIAL SPECIAL
OLYMPICS SPORTS RULES.
ACT PROFESSIONALLY AND TAKE RESPONSIBILITY FOR
MY ACTIONS
MY LANGUAGE, MANNER, PUNCTUALITY,
PREPARATION, AND PRESENTATION WILL
DEMONSTRATE HIGH STANDARDS.
I WILL DISPLAY CONTROL, RESPECT, DIGNITY, AND
PROFESSIONALISM TO ALL INVOLVED IN THE
SPORT (ATHLETES, COACHES, OPPONENTS,
OFFICIALS, ADMINISTRATORS, PARENTS,
SPECTATORS, MEDIA, ETC.).
I WILL ENCOURAGE ATHLETES TO DEMONSTRATE
THE SAME QUALITIES.
I WILL NOT DRINK ALCOHOL, SMOKE, OR TAKE
ILLEGAL DRUGS WHILE REPRESENTING SPECIAL
OLYMPICS AT TRAINING SESSIONS, COMPETITION,
OR DURING GAMES.
I WILL REFRAIN FROM ANY FORM OF PERSONAL
ABUSE TOWARDS ATHLETES AND OTHERS,
INCLUDING INAPPROPRIATE OR UNWANTED
SEXUAL ADVANCES ON OTHERS, VERBAL,
PHYSICAL, AND EMOTIONAL ABUSE.
I WILL BE ALERT TO ANY FORM OF ABUSE FROM
OTHER SOURCES DIRECTED TOWARD ATHLETES IN
MY CARE.
11
-
I WILL ABIDE BY THE SPECIAL OLYMPICS POLICY
ON THE PROHIBITION OF COACHES DATING
ATHLETES.
QUALITY SERVICE TO THE ATHLETES
I WILL SEEK CONTINUAL IMPROVEMENT THROUGH
PERFORMANCE EVALUATION AND ON GOING
COACH EDUCATION.
I WILL BE KNOWLEDGEABLE ABOUT THE SPORTS
RULES AND SKILLS OF THE SPORTS I COACH.
I WILL PROVIDE A PLAN FOR A REGULAR TRAINING
PROGRAM.
I WILL KEEP COPIES OF THE MEDICAL, TRAINING,
AND COMPETITION RECORDS FOR EACH ATHLETE I
COACH.
I WILL FOLLOW THE SPECIAL OLYMPICS SPORTS
RULES FOR MY SPORT(S).
HEALTH AND SAFETY OF ATHLETES
I WILL ENSURE THAT THE EQUIPMENT AND
FACILITIES ARE SAFE TO USE.
I WILL ENSURE THAT THE EQUIPMENT, RULES,
TRAINING, AND ENVIRONMENT ARE APPROPRIATE
FOR THE AGE AND ABILITY OF THE ATHLETES.
I WILL REVIEW EACH ATHLETE'S MEDICAL FORM
AND BE AWARE OF ANY LIMITATIONS ON THAT
ATHLETE'S PARTICIPATION NOTED ON THAT FORM.
I WILL ENCOURAGE ATHLETES TO SEEK MEDICAL
ADVICE WHEN REQUIRED.
I WILL MAINTAIN THE SAME INTEREST AND
SUPPORT TOWARD SICK AND INJURED ATHLETES.
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-
I WILL ALLOW FURTHER PARTICIPATION IN
TRAINING AND COMPETITION ONLY WHEN
APPROPRIATE. I UNDERSTAND THAT IF I VIOLATE
THE CODE OF CONDUCT I WILL BE SUBJECT TO A
RANGE OF CONSEQUENCES, UP TO AND INCLUDING
BEING PROHIBITED FROM COACHING IN SPECIAL
OLYMPICS.
SPECIFIC RESPONSIBILITIES:
1. PLANS, DEVELOPS, IMPLEMENTS, AND REVISES THEIR
PROGRAM IN CONSULTATION WITH THE LOCAL
COORDINATOR/ATHLETIC DIRECTOR.
2. ASSURES COMPLIANCE WITH ALL RULES AND
REGULATIONS OF THE OHIO SPECIAL
OLYMPICS AND CLEARWATER ATHLETIC LEAGUE.
3. ASSUMES RESPONSIBILITY FOR MAKING SURE THAT ALL
PHYSICAL CARDS, EMERGENCY MEDICAL FORMS AND
INSURANCE FORMS (WAIVERS) ARE ON FILE WITH THE
LOCAL COORDINATOR/ATHLETIC DIRECTOR.
4. TAKE AN ACTIVE ROLE IN THE PREVENTION OF DRUG,
ALCOHOL, AND TOBACCO USE.
5. AVOID THE USE OF DRUG, ALCOHOL, AND TOBACCO
PRODUCTS WHEN IN CONTACT WITH ATHLETES.
6. MAKES SURE EQUIPMENT IS IN GOOD CONDITION.
7. COUNSEL ATHLETES ON SPORT RELATED DIET AND
HYGIENE NEEDS.
8. RIDES THE BOARD'S TRANSPORTATION TO AND FROM
ALL CONTESTS.
9. REPORTS INJURIES TO THE ATHLETIC DIRECTOR AND
FILES A WRITTEN REPORT WITH THE ATHLETIC
DIRECTOR. FILES A UI OR MUI WITH A.D.
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10. DELEGATES APPROPRIATE DUTIES TO ASSISTANT
COACHES, BUT REMAINS ULTIMATELY RESPONSIBLE
FOR SEEING THAT DUTIES ARE ACCOMPLISHED IN A
SATISFACTORY MANNER.
11. CARRY COMPLETED EMERGENCY MEDICAL FORMS FOR
ALL MEMBERS OF THE TEAM TO EVERY ATHLETIC
CONTEST.
12. WORKS CLOSELY WITH THE ADMINISTRATION IN THE
DISCIPLINING OF ATHLETES. INFORM PARENTS AND
LOCAL COORDINATOR/ATHLETIC DIRECTOR
IMMEDIATELY OF ALL DISCIPLINARY ACTIONS.
13. SUBMITS A DETAILED LIST OF EQUIPMENT NEEDED, AT
THE END OF THE SEASON, TO THE LOCAL COORDINATOR/
ATHLETIC DIRECTOR.
14. BE RESPONSIBLE FOR THE SUPERVISION OF ATHLETES,
AT ALL TIMES, ON THE FIELD, PLAYING COURT, LOCKER
ROOM, SHOWER, AND ON BOARD TRANSPORTATION. ONE
OF THE COACHES SHOULD BE THE LAST TO LEAVE THE
LOCKER ROOM AND ATHLETIC AREA, BEING
RESPONSIBILE FOR LEAVING THE LOCKER ROOM IN
GOOD CONDITION.
15. BE RESPONSIBLE FOR THE CONDUCT OF ATHLETES
WHILE ATTENDING ANY ATHLETIC CONTESTS AS
REPRESENTATIVES OF THE C.A.L.
16. EXERT INFLUENCE TO ENHANCE SPORTSMANSHIP BY
EVERYONE IN ATTENDANCE (ATHLETES AND
SPECTATORS).
17. HOLD A PRE-SEASON MEETING WITH ATHLETES AND
PARENTS/GUARDIANS EXPLAINING THE RULES AND
EXPECTATIONS OF ATTITUDES TOWARD THE TEAM,
COACHING STAFF, REFEREES, AND FANS.
18. KEYS ARE THE RESPONSIBILITY OF EACH COACH AND
UNDER NO CIRCUMSTANCES SHOULD THE KEYS BE
LOANED TO ATHLETES.
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19. PERFORM AND COMPLETE OTHER DUTIES AS ASSIGNED
BY THE LOCAL COORDINATOR/ATHLETIC DIRECTOR.
QUALIFICATIONS
1. INDIVIDUAL SPORTS CERTIFICATION, AS REQUIRED.
2. SPORTS MEDICINE/CPR CERTIFICATION, AS REQUIRED.
3. PREVIOUS EXPERIENCE AS A COACH OR ASSISTANT
COACH PREFERRED.
4. MUST BE APPROVED AS A CLASS “A” VOLUNTEER.
COMPLETE THE “PROTECTIVE BEHAVIOR TRAINING”
MODULE. COMPLETE THE OHSAA CONCUSSION MODULE.
5. BE UI AND MUI TRAINED.
6. RECEIVE DELEGATED NURSING TRAINING (AS
REQUIRED).
Please Note:
These are many of the duties of a Head Coach at CCBDD, but this list is
not inclusive of all the duties of a Head Coach.
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ASSISTANT COACH
Position:
Responsible To: HEAD COACH
1. ASSISTS THE HEAD COACH IN PLANNING, DEVELOPING,
IMPLEMENTING, EVALUATING, AND REVISING THE
SPORTS PROGRAM.
2. ASSISTS THE HEAD COACH IN ASSURING COMPLIANCE
WITH ALL RULES AND REGULATIONS OF THE OHIO
SPECIAL OLYMPICS, THE LOCAL BOARD OF D.D., AND THE
CLEARWATER ATHLETIC LEAGUE.
3. ASSUMES RESPONSIBILITIES IN THE ABSENCE OF THE
HEAD COACH AS DIRECTED.
4. MAINTAINS LOYALTY TO THE HEAD COACH AND
DISTRICT PROGRAM BY SUPPORTING IDEAS
CONCERNING METHODS, STRATEGIES, ETC., IN ORDER TO
CARRY OUT THE PATTERN ESTABLISHED BY THE HEAD
COACH.
5. ATTENDS ALL PRACTICE SESSIONS, AS ASSIGNED BY THE
HEAD COACH.
6. ATTENDS ALL STAFF MEETINGS CALLED BY THE HEAD
COACH.
7. ASSISTS WITH SCOUTING AS DIRECTED BY THE HEAD
COACH.
8. RIDES THE BOARD'S TRANSPORTATION TO AND FROM
ALL CONTESTS.
9. ATTENDS SPORTS MEDICINE/CPR SEMINARS/CLINICS AS
REQUIRED.
10. FOSTERS GOOD PUBLIC RELATIONS WITH OPPONENT
TEAMS AND OTHER COACHES.
11. ASSISTS THE HEAD COACH IN ISSUING AND COLLECTING
ALL EQUIPMENT.
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12. ASSISTS WITH SUPERVISION OF PLAYERS DURING
PRACTICES, CONTESTS, IN LOCKER ROOMS, IN THE GYM,
ON THE FIELD, ETC., UNTIL ALL PARTICIPANTS HAVE
LEFT THE PREMISES.
13. PERFORMS OTHER DUTIES ASSOCIATED WITH THE
SPORTS PROGRAM AS DESIGNATED BY THE HEAD
COACH.
QUALIFICATIONS
1. INDIVIDUAL SPORTS CERTIFICATION, AS REQUIRED.
2. SPORTS MEDICINE/CPR CERTIFICATION, AS REQUIRED.
3. PREVIOUS EXPERIENCE AS A COACH OR ASSISTANT
COACH PREFERRED.
4. MUST BE APPROVED AS A CLASS “A” VOLUNTEER.
COMPLETE THE “PROTECTIVE BEHAVIOR TRAINING”
MODULE. COMPLETE THE OHSAA CONCUSSION MODULE.
5. BE UI AND MUI TRAINED.
6. RECEIVE DELEGATED NURSING TRAINING (AS
REQUIRED).
Please Note:
These are many of the duties of an Assistant Coach at CCBDD, but this
list is not inclusive of all the duties of an Assistant Coach.
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RISK OF INJURY
Countless athletes look back upon their participation in athletics as
having been one of the most significant positive experiences in their
lives.
In spite of the benefits, however, such participation is not without some
inherent dangers. Increasingly, we are reminded that athletes can be
injured in athletics, sometimes seriously. Despite the increased efforts
of manufacturers to improve the safety of their equipment and the efforts
of the coaches to be properly trained, injuries do, and will continue to
occur.
PURCHASING PROCEDURES
Recommendation for the purchase of new athletic equipment is to be
made by the head coach to the Local Coordinator/Athletic Director.
This written request should be placed well in advance of that sport
season.
The head coach will meet and discuss the needs with the Local
Coordinator/Athletic Director. Once approval for the items has been
given, the head coach can place the order with the appropriate sporting
goods dealer or business.
Once the items have arrived, the head coach needs to check the order for
accuracy and that all ordered items have been received.
Equipment, uniforms, etc., are board property and will not be given to
athletes. The head coach is responsible for incomplete inventory.
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USE AND CARE OF FACILITIES
1. Building keys will issued to all coaches. These keys ar not permitted
to be in the hands of our athletes. The keys are not to be copied
without authorization.
2. Coaches must be present, at all times, when the facility is being used.
3. Athletes are not to be in the coach’s office, unless under the direct
supervision of a coach.
4. Coaches are completely responsible for the facility and equipment in
their care. Coaches are the last to leave the facility, checking to make
sure lights are turned off and that all doors are locked. Any damage
shall be reported immediately to the Local Coordinator/Athletic
Director.
5. Use of facilities must be cleared with the administration.
6. Locker room care is the head coach’s responsibility. Insist that
athletes and custodians keep locker rooms in good order. Report all
damage as it happens.
ROSTERS
1. Head coaches are responsible for developing a complete and accurate
roster for their team.
2. The roster is due to the Local Coordinator/Athletic Director as soon as
possible and must be submitted two weeks prior to the first scheduled
contest. The roster should be typed on a single page.
3. The roster should include the following:
a. Team name
g. Superintendent
b. Year of competition
h. Local Coordinator
c. Name of athletes
i. Colors
d. Home and away numbers
j. Nickname
e. Head Coach
k. Other related personnel
f. Assistant Coach
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DENIAL OF PARTICIPATION
Any Special Olympics athlete may be denied participation for any
conduct which may be a violation of the Special Olympics Code of
Conduct or the County Board of DD Conduct Code.
The athlete will appear before the Local Coordinator/Athletic Director
for a hearing, at which time appropriate discipline may be assigned.
The athlete may appeal the decision to the Local Coordinator. Such
appeal must be made with-in 5 days of the Denial of Participation.
ELIGIBILITY- SPECIAL OLYMPICS
Persons are eligible for Special Olympics provided they are:
Persons age eight and above who are considered to have intellectual
disability as determined by their localities.
Persons who have closely related intellectual disabilities** such as those
who have functional limitations, both in general learning and in adaptive
skills such as recreation, work, independent living, self-direction, or selfcare.
Note: People with functional limitations based solely on a physical,
behaviors, emotional, specific learning disability, or sensory disability is
not eligible. Refer to Page 14 of the Local Coordinator’s Handbook.
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ATTENDANCE
An athlete should be in attendance at their job, whether at their county
board of dd or community employment in order to be eligible to
participate in practice or a game that same day.
Some exceptions may include: Doctor appointments that require the
entire day, death in the immediate family, funeral, court appearance, etc.
Other possible exceptions would be taken under advisement by the
Local Coordinator/Athletic Director.
TRANSPORTATION
All participating board personnel (coaches, players, managers, team
mom, etc.) should be transported by board provided transportation to
and from games. Any special arrangements for athlete transportation
must be requested and approved by the head coach.
Transportation should be arranged by the Local Coordinator at least 3
weeks ahead of the activity.
Transportation through means other than a board bus must be approved
by the Superintendent.
On the following page is the Transportation Policy adopted for the
Clearwater Athletic League
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CLEARWATER ATHLETIC LEAGUE
TRANSPORTATION POLICY
Since transportation is involved in almost every activity of the Clearwater Athletic League, some
guidelines have been established to help guide and safe-guard our athletes and coaches during
these trips. Because athletics offer unique experiences for our athletes that they may not
otherwise have, ensuring the success of these trips will add to these unique experiences.
1. All trips must be pre-approved by the Local Coordinator, Supervisor, and final approval given
by the Superintendent of the County Board of DD.
2. All trips must be arranged through the Local Coordinator and transportation supervisor or
transportation service. A bus permit form must be filled out and submitted for approval.
3. All team members, managers statisticians, clients, etc. must ride the team bus together to and
from games or events. Any special arrangements for an athlete’s transportation must be
submitted to and approved by the head coach. If an athlete is not riding the bus home from a
contest, only the parent or legal guardian of a school age athlete may sign-out the athlete on
the head coach’s sign-out sheet. The coach or coordinator in charge of the activity is
responsible for every athlete in the activity.
4. A list of coaches, athletes, managers, clients, or guests riding the bus, must be available for the
State Highway Patrol, if needed. A check of the trip list must be made before leaving.
5. The Emergency Medical Data Sheets must be transported and made available during the trip.
6. At least one coach must ride the bus and should be with their team at all times. School age or
adult athletes should be supervised at all times. It is the responsibility of the Head Coach to
assure that all athlete’s supervision needs are met. As in the real world, there may be times
they may be unsupervised for short periods of time such as: Going to the restroom, getting a
drink in the hallway, visiting with parents or friends, visiting the concession area, or using the
locker room, etc.
7. Supervise your athletes at all times- Locker rooms, bus, gym, classroom, workshop, etc.
Please realize there may be times they may be unsupervised for short periods of time as
mentioned in item #6.
8. The head coach will check the trip list and be sure each person is accounted for before the
return trip home.
9. At least one coach must ride the bus home after the game or activity.
10. Once back to your county board, at least one coach must stay and supervise the athletes until
all individuals have been provided transportation to their own homes. Double check to be
sure no one was missed before leaving yourself.
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SIGN-OUT SHEET
Date
Event/Location
Athlete’s Name
Person Signing Athlete Out
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
____________________________________________________________________________
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ADULT SERVICES
ACTIVITIES PERMISSION SLIP
Individual’s Name ___________________________________________
Permission Is Granted To Participate In These Activities:
_____ Yes
_____ No
Community Outings / Athletics
_____ Yes
_____ No
Appear In Still Or Motion Pictures
Used For Educational, Promotional, Or
Other Appropriate Program Purposes
_____ Yes
_____ No
Individual’s Photograph Only
(No Name Given) For Publication On
The County Bd. of DD Website Which
Is Accessible On The Worldwide Web
___________________________________
Individual’s Signature
_____________
Date
___________________________________
Guardian Signature
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_____________
Date
MEDICAL/MEDICATION ISSUE LIST
The following list of athletes is being submitted to our board nurse to review and list any noted
medication issues or medical issues that the Head and Assistant Coaches need to be aware of.
Some of these issues may have to be handled through Delegated Nursing.
Athlete’s Name:
Medication or Medical Issue(s):
Joe Shmoo
Dirty Hairy
Otter
Greased Lighting
John Spook
Kathy Evans
Dean Smith
Reggie Jackson
Peyton Manning
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FORMS COLLECTED
Athletes’ Name
Application For
Participation
SOO
Release Form
1. Dirty Harry
2. Harry Potter
3. Cinderella
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
26
Code of
Conduct
CCBDD
Release Form
ACCIDENT/INCIDENT REPORT FORM
Every county board should use their own copy of a MUI or UI Incident Report
Form to report and record an accident or incident involving an athlete during
any Special Olympics event such as: basketball, softball, track and field,
volleyball, etc.
The form should be filled out by the coach with the required information and
be properly signed. A copy should be made for the Head Coach’s file and a
copy made for the Local Coordinator’s file. The original should be submitted
to the county’s MUI designee.
27
CRAWFORD COUNTY BOARD OF DEVELOPMENTAL
DISABILITIES
FAIRWAY-WAYCRAFT CHARGERS
Number
Player
Position
1
Shelly Smith
Guard
3
Bruce Lee
Forward
5
Dirty Harry
Guard
12
Harry Butts
Forward
14
Dirty Johnny
Guard
15
Otter
Center
32
Manford Mann
Forward
33
Steely Dan
Center
35
Captain Tenelle
Point Guard
54
Pink Floyd
Guard
Head Coach:
Assistant:
Local Coordinator:
Scorebook:
Superintendent:
Nickname:
Colors:
Keith Bradley
Ron Shirkey
Jim Trainer
Judy Watts
Chuck Frobose
Chargers
Scarlet/Gray
GAME PREPARATION CHECKLIST
Home Game:
1. Call and confirm or send a post card to official(s) of game assignment.
2. Need keys to unlock and lock doors.
3. Confirm scoreboard operator, scorer, and scorebook keeper.
4. Sweep gym floor. Be sure bleachers or chairs are clean.
5. Set up gym- Side baskets up: Bleachers pulled out or seats set up for spectators; Scorer’s table set upScoreboard controls set up; Possession indicator; Player seats set out; Make sure scoreboard and PA
system works correctly. Put up F-W banner. Make sure locker rooms and restrooms are clean.
6. Have player’s uniforms ready.
7. Have scorebook completely filled out. Have extra pens and pencils ready.
8. Have the official’s room ready (If needed). Have names and numbers of officials. Have referee shirts
and whistles.
9. Have water and towels for officials at half-time (If needed).
10. Get game ball ready- Properly inflated.
11. Make sure nets are in good shape- If not, replace them.
12. Have medicine kit and water bottles ready.
13. Have stat sheets ready, with clip boards and pens and pencils.
14. Have a copy of “Application For Participation In Special Olympics Ohio” and “Official Special
Olympics Release Form” for each athlete, with the Head Coach.
15. Need a tape player and a tape of the National Anthem.
16. Have checks for officials. Have Officials Verification of payment forms.
GAME PREPARATION CHECKLIST- CONTINUED
17. Have rosters and programs ready.
18. Visiting teams info: Phone number of Co. Bd. of DD and Head Coach and Local Coordinator
names and phone numbers.
Game Completion:
1. Tear down gym- Put everything away- Scorer’s table, controls, seats, indicator, etc.
2. Clean up gym- Pick up trash, sweep floor.
3. Make sure everyone has left the building- Players, spectators, officials, etc.
4. Secure the gym and the entire building.
5. Get results to media- TV 54, WQEL, newspapers, etc.
For An Away Game:
1. Be sure bus was secured and the leave time noted. Announce this information to your athletes ahead of
the game date.
2. Player’s Emergency Medical Forms.
3. “Application For Participation In Special Olympics Ohio”.
4.
“Official Special Olympics Release Form”.
5. Player’s equipment checklist- Uniform, socks, tennis shoes, towel, travel bag, knee pads, etc.
6. Get a list of the athletes making the trips to the administrative office and workshops, etc.
GAME PREPARATION CHECKLIST- CONTINUED
7. Have a Trip List, take attendance, and take a head count of individuals making the trip.
8. Have a Sign-Out Sheet for any players that may not take the bus home.
9. Scorebook, medical kit, bag of balls, towels, uniforms, water bottles, etc.
10. Meal money, if needed.
11. Have directions for your away games.
12. Stat sheets, clip boards, pens and pencils.
13. Trash bags or waste basket.
14. List of medications needed and those needed medications.
15. Roster for scorer.
16. Extra uniforms.
17. Get results to media- TV 54, WQEL, newspapers, etc.
PRE-SEASON ORGANIZATION CHECKLIST
BASKETBALL SEASON
1. Reserve dates and gym for practices and home games- Fill out a Gym Use form
2. Complete and type your basketball season schedule
3. Send schedules to local papers
4. Make sure all coaches are hired and in place
5. Be sure any training, orientation, certification, or background checks are completed for coaches
6. Be sure facilities have been checked, repaired, mats in place, and prepared for competitionLocker rooms and restrooms cleaned and checked
7. Test scoreboard and P.A. system, etc. to ensure they operate correctly
8. Be sure the flag is up in the gym
9. Locate scoreboard operator
10. Locate someone to keep scorebook
11. Send your completed basketball schedule to your opponents so they can confirm dates, times,
location, etc. to ensure there are no mistakes in schedules
12. Fill out Bus Permit forms for all Away games and turn into Transportation Coordinator (O.S.S.)
13. Be sure the Application For Participation In Special Olympics Ohio and the Official Special
Olympics Release forms are completed and turned in
a. Copy and send to Special Olympics Ohio
b. Local Coordinator has a copy
c. Head Coach has a copy
14. Check and update your Class “A” Volunteer list
15. Locate a tape player and a tape of the National Anthem
16. Prepare your Announcer form and stat sheets
17. Order any needed equipment, supplies, game ball, water bottles, scorebook, or uniforms
18. Clean bleachers, chairs, floor, etc. Sweep floor
19. Locate and confirm officials- Send post card, e-mail, call, etc.
20. Check uniforms to be sure they are in good shape for use
21. Locate referee shirts and whistles
22. Develop media contacts- Newspaper, radio, TV- TV 54, WBCO, WQEL, Galion Inquirer,
Bucyrus Telegraph Forum, etc.
23. Send your final roster to Special Olympics Ohio
24. Run off roster/programs for home and away games
25. Secure trash bags or waste baskets
26. Put together a medical kit- Ace wraps, gauze pads, band aids, rubber gloves, soap, wash
cloths, anti-septic wipes, athletic tape, etc.
27. Develop a list of medications and take any needed medications to games
28. Make sure the basket nets are in good shape- If not, replace them
29. Get a list of athletes to administrative office, workshops, etc.
30. Send your roster to opposing teams for pre-game introductions
31. Have directions for away games
32. Start working on the next sports season
PRE-SEASON ORGANIZATION CHECKLIST
VOLLEYBALL SEASON
1. Reserve dates and gym for practices and home games- Fill out a Gym Use form
2. Complete and type your volleyball season schedule
3. Send schedules to local papers
4. Make sure all coaches are hired and in place
5. Be sure any training, orientation, certification, or background checks are completed for coaches
6. Be sure facilities have been checked, repaired, mats in place, and prepared for competitionLocker rooms and restrooms cleaned and checked- Get schedule to Rich B and Ron at Fairway
7. Test scoreboard and P.A. system, etc. to ensure they operate correctly
8. Be sure the flag is up in the gym
9. Locate scoreboard operator
10. Locate someone to keep scorebook
11. Send completed volleyball schedule to your opponents so they can confirm dates, times,
location, etc. to ensure there are no mistakes in schedules
12. Fill out Bus Permit forms for all Away games and turn into Transportation Coordinator (O.S.S.)
13. Be sure the Application For Participation In Special Olympics Ohio and the Official Special
Olympics Release forms are completed and turned in
a. Copy and send to Special Olympics Ohio
b. Local Coordinator has a copy
c. Head Coach has a copy
14. Check and update your Class “A” Volunteer list
15. Locate a tape player and a tape of the National Anthem
16. Prepare your Announcer form and stat sheets
17. Order any needed equipment, supplies, game ball, water bottles, scorebook, or uniforms
18. Clean bleachers, chairs, floor, etc. Sweep floor
19. Locate and confirm officials- Send post card, e-mail, call, etc.
20. Check uniforms to be sure they are in good shape for use
21. Locate referee shirts and whistles
22. Develop media contacts- Newspaper, radio, TV- TV 54, WBCO, WQEL, Galion Inquirer,
Bucyrus Telegraph Forum, etc.
23. Send your final roster to Special Olympics Ohio
24. Run off roster/programs for home and away games
25. Secure trash bags or waste baskets
26. Put together a medical kit- Ace wraps, gauze pads, band aids, rubber gloves, soap, wash
cloths, anti-septic wipes, athletic tape, etc.
27. Develop a list of medications and take any needed medications to games
28. Make sure the volleyball net is in good shape- If not, replace or repair it
29. Get a list of athletes to administrative office, workshops, etc.
30. Send your roster to opposing teams for pre-game introductions
31. Have directions for away games
32. Start working on the next sports season
GAME CANCELLATION CHECKLIST
Home Game:
Need: Schedules and calendar to reschedule
Crawford County Board of Developmental Disabilities- 419/562-3321
1. Call Chuck Frobose- 614/657-4991
2. Call opposing team’s Bd. of DD, Local Coordinator, and Head Coach. Need list of
names and numbers.
3. Call Keith Bradley- 740/341-6382
4. Call Official(s). Need list of names and numbers.
5. Call Mary Morton- Radio Stations- H- 419/562-2980 B- 419/562-2002 C- 419/563-4416
(Larry)
6. Call Parents/Guardians and Players- Develop a Call List.
7. Call Mary Griffith- 419/569-8348
8. Call Rob Farson- 419/468-4466
9. Call any Volunteers- Judy Watts- 419/689-2901
10. Call Booster Club President.
11. Call Concession Stand Workers- If you have one.
12. Call Clock Operator.
13. Call Scorebook Keeper.
14. Call Announcer- If you have one.
(AWAY GAME- OVER)
GAME CANCELLATION CHECKLIST- CONTINUED
Away Game:
1. Call Ohio Specialty Services- 419/562-3513
JR- Cell- 419/569-9040 (Owner)
Randy- 419/569-3102 (Mechanic)
2. Call Chuck Frobose- 614/657-4991
3. Call Keith Bradley- 740/341-6382
4. Call Mary Morton- Radio Stations- H- 419/562-2980 B- 419/562-2002 C- 419/563-4416
(Larry)
5. Call Mary Griffith- 419/569-8348
6. Call any Volunteers- Judy Watts- 419/689-2901
7. Call your Parents/Guardians and Players- Use your Call List.
8. Call your Scorebook Keeper.
CRAWFORD COUNTY BOARD OF DEVELOPMENTAL
DISABILITIES
November 19, 2011
Dear Coach:
Attached to this e-mail, please find our Crawford County Fairway-Waycraft Charger Basketball
schedule for the 2011-2012 Basketball season.
Please, carefully look over the enclosed schedule and compare our dates, locations, and times I
have listed for us to compete against your team. Be sure they match up with what you have
listed on your schedule.
If there is an error, please get back to me as quickly as possible so we can compare notes and
make any needed corrections to our schedules.
I hope you have a great season. Good luck and thank you for your help in trying to eliminate any
conflicts or errors in our scheduling.
Yours In Athletics,
Jim Trainer
Local Coordinator
Crawford County Board of DD
[email protected]
H- 419/946-3521
W- 419/562-3321
C- 419/560-1683
CRAWFORD COUNTY FAIRWAY-WAYCRAFT CHARGERS
BASKETBALL SCHEDULE 2011-2012
MONDAY
DEC. 12
MARCA
AWAY
6:30 PM
THURSDAY
DEC. 15
ANGELINE
HOME
6:30 PM
MONDAY
DEC. 19
WHETSTONE- EDISON
AWAY
6:30 PM
THURSDAY
DEC. 22
SENECA COUNTY
HOME
6:30 PM
THURSDAY
JAN. 5
RICHLAND COUNTY
HOME
6:30 PM
MONDAY
JAN. 9
MARCA
HOME
6:30 PM
THURSDAY
JAN. 12
ANGELINE
AWAY
6:30 PM
THURSDAY
JAN. 19
WHETSTONE
HOME
6:30 PM
MONDAY
JAN. 23
SENECA COUNTY
AWAY
6:30 PM
WEDNESDAY
JAN. 25
TIFFIN DEV. CENTER
AWAY
6:30 PM
THURSDAY
FEB. 2
HANCOCK COUNTY
HOME
6:30 PM
MONDAY
FEB. 6
CLEARWATER TOURNAMENT
TBD
THURSDAY
FEB. 9
CLEARWATER TOURNAMENT
TBD’
THURSDAY
FEB. 9
CHRISTIE LANE
6:30 PM
SATURDAY
FEB. 11
CLEARWATER TOURNAMENT
TH, FRI, SAT.
MARCH 1-3 AREA TOURNAMENT
TIFFIN
SATURDAY
MARCH 10
WEST SECTIONAL
VAN BUREN
SUNDAY
MARCH 11
WEST SECTIONAL
VAN BUREN
FRIDAY
MARCH 30
STATE TOURNAMENT
TUSCARAWAS COUNTY
SATURDAY
MARCH 31
STATE TOURNAMENT
TUSCARAWAS COUNTY
HOME
TBD
December 9, 2011
Dear Staff, Clients, and Fans of the Chargers:
On the backside of this letter, please find the Fairway-Waycraft
Chargers basketball schedule for the 2011-2012 season.
I am very excited about the up-coming season and hope you are as
excited as well. This will be a great opportunity for you to get out and
support your team!
If you have any questions, please do not hesitate to contact me at the
Crawford County Board of Developmental Disabilities at,
419/562-3321.
Once again, I hope to see you at a game. Go Chargers!
Yours In Athletics,
Jim Trainer
Local Coordinator
CCBDD
(OVER)
CRAWFORD COUNTY BOARD OF DEVELOPMENTAL
DISABILITIES
April 6, 2012
Dear Coach:
Attached to this e-mail, please find our Crawford County Fairway-Waycraft Charger Volleyball
schedule for the 2012 Volleyball season.
Please, carefully look over the enclosed schedule and compare our dates, locations, and times I
have listed for us to compete against your team. Be sure they match up with what you have
listed on your schedule.
If there is an error, please get back to me as quickly as possible so we can compare notes and
make any needed corrections to our schedules.
I hope you have a great season. Good luck and thank you for your help in trying to eliminate any
conflicts or errors in our scheduling.
Yours In Athletics,
Jim Trainer
Local Coordinator
Crawford County Board of DD
[email protected]
H- 419/946-3521
W- 419/562-3321
C- 419/560-1683
CRAWFORD COUNTY FAIRWAY-WAYCRAFT CHARGERS
VOLLEYBALL SCHEDULE 2012
Monday
April 23
Morrow- Whetstone
At Park Avenue Elem.
Away
6:30 pm
Monday
April 30
Seneca
Home
6:30 pm
Tuesday
May 8
Richland
Home
6:30 pm
Saturday
May 12
Area 5 Qualifier
Norwalk
10 am
Monday
May 14
Morrow-Whetstone
Home
6:30 pm
Monday
May 21
Seneca
Away
6:30 pm
Saturday
June 9
C.A.L. VB Tournament
Cherry Street 10 am
Gym- Mt. Gilead
June 22, 23, 24
Special Olympics Ohio Summer Games
O.S.U.
TBD
TRACK & FIELD / BOCCE- 2012
Saturday
May 5
Area Spring Games
Thursday
May 17
Clearwater Athletic League TBD
Make-up Date if poor weather- Thursday, May 31!
Lexington
11 am
5:30 pm
ANNOUNCER- BASKETBALL
1. Welcome to tonight’s game between the Christie Lane Bears and your Fairway Chargers.
2. Introducing the line-ups for tonight’s game. First, for the Bears:
5
10
15
20
21
22
23
Jill Burlling
Al Hirt
Scott Gordan
Chris Long
Matt Schaub
Mark Dystra
David Jones
Starting for the Bears:
The Coaches for the Bears are: Head Coach Jen Swicker & Assistants- Justin Sisco / Joe Ross
3. And, for the Chargers:
1
3
Megan Smith
Bryan Jones
12
14
Deb Clauss
Josh Daniels
32
Don Mattingly
Starting for the Chargers:
5
15
33
35
54
Jim Brown
Jeremia Trainer
Tim Duncan
Tim Brown
Allan Hirt
The Coaches for the Chargers are: Head Coach Keith Bradley and Assistant Ron Shirkey
4. The officials for tonight’s game are: Jim Kelly and Jay Keller
5. The timer for tonight’s game is: Jim Trainer
6. The scorer for tonight’s game is: Judy Watts
7. “Good Luck to both teams”!!!
8. If you would, please rise and remove your hats for the playing of our National Anthem.
Announce- We do have a Concession Stand available for you to enjoy, located in the hallway!
ANNOUNCER- VOLLEYBALL
1. Welcome to tonight’s game between the Whetstone Cougars and your Fairway Chargers.
2. Introducing the line-ups for tonight’s game. First, for the Cougars:
Starting for the Cougars:
5
8
17
19
24
44
Jason Garett
Richard Pryor
David Ortiz
Glenn Cunningham
Penny Marshall
Dennis Dunbaugh
The Coach for the Cougars is: Head Coach Larry Levering
3. And, for the Chargers:
32
1
Don Mattingly
Dave Clark
Starting for the Chargers:
5
15
5
33
35
54
Jim Brown
Jeremia Trainer
Josh Daniels
Tim Duncan
Tim Brown
Allan Hirt
The Coach for the Chargers is: Head Coach Ron Shirkey
4. The official for tonight’s game is: Jim Trainer
5. The scorer for tonight’s game is: Judy Watts
6. “Good Luck to both teams”!!!
7. If you would, please rise and remove your hats for the playing of our National Anthem.
Announce- We do have a Concession Stand available for you to enjoy, located in the hallway!
AREA V MEETING
Wednesday, April 25, 2012
12:30 pm
Present: Tom Hehmeyer- Richland, Linda Kerr- Knox, Don BarchusMorrow, Andy Wheeler- Marion, and Jim Trainer- Crawford.
Items of Interest:
Tuesday, September 18- “Fill The House” with the Cleveland Indians baseball
game- Donation goes to Special Olympics Ohio
Summer Games- Opening Ceremonies- 7 pm. Tent Town will be open till 10:30
pm Friday night. Tent Town will be open Saturday evening till 5 pm.
National Games- 2014- Will be Volleyball, Softball, and Women’s Basketball
Basketball- S.O.O. will rank the teams from bottom to top- Division I, II, III, IV,
and V. There will be no more than 8 teams in each division in each Section.
There will be a maximum of 15 players per team on the roster for the State
Games.
March 22-23 at Hilliard, State Basketball Games. January 24, Rosters and Medicals
will be due into the State Special Olympics Office.
Spring Games- Field events- The competitor will have 1 minute to complete their
throw, after their name is called.
GMS- Computer program that can be put onto a computer or laptop which allows a
Local Coordinator to enter names for events for the Area and State Games.
Contact Tim Etienne- Special Olympics Ohio at: 614/371-7099.
Golf- Area 5- Sunday, August 5, 2 pm at Twin Lakes in the Mansfield area.
BUS PERMIT-TRANSPORTATION REQUEST
To:
From:
Request By:
For:
Debbie- Ohio Specialty Services, Fax- 419/562-8198
Fairway-Waycraft Industries
Jim Trainer, Local Coordinator and Keith Bradley, Head Coach
Special Olympics Basketball Games
419/562-3321
Special Request: Bus must be wheelchair accessible- To seat Megan and 1 other
wheelchair.
Number of Adults to Transport: _____________
Date of Trip
Destination
Leave Time
Return Time
Monday, Dec. 12
MARCA
5:30 pm
9 pm
Monday, Dec. 19
Edison
5:30 pm
9 pm
Thursday, Jan. 12
Angeline
5:15 pm
9:15 pm
Monday, Jan. 23
Seneca County
5 pm
9:30 pm
Wednesday, Jan. 25
Tiffin Dev. Center
5 pm
9:30 pm
Clearwater Athletic Tournament- To Be Determined!
March 1-3
Area Tournament
Tiffin
Times TBD
March 10-11
West Sectional
Van Buren
Times TBD
March 30-31
State Tournament
Tuscarawas Co. Times TBD
_______________________________________
Superintendent/Designee Approval
________________
Date
BUS TRIP LIST FOR CRAWFORD COUNTY
BOARD OF DEVELOPMENTAL DISABILITIES
FAIRWAY-WAYCRAFT CHARGERS
BASKETBALL TEAM
Players:
List the names of all your athletes!
Approved Riders:
List the names of any other approved riders!
Team Mom:
Judy Watts
Coaches:
Keith Bradley
Ron Shirkey
CODE OF CONDUCT/TRAINING RULES
FOR FAIRWAY-WAYCRAFT ATHLETES
1. I understand that it is a privilege, not a right, to represent Fairway-Waycraft in sports competition.
2. I understand that I am a role model whose verbal and physical behavior serves as a positive example for the
goals and mission of Special Olympics.
3. I will not commit any unlawful acts.
4. I will not use illegal drugs.
5. I will not consume alcohol at sports events.
6. I will not smoke or use tobacco products while representing CC BDD at training sessions, competition, or
during games.
7. I will follow ALL team rules, including clothing, appearance, hygiene, etc.
8. I will attend school/work at designated times.
9. I will be prompt to practice and games. If unable to attend, you must call your Coach.
10. Treat teammates and opponents with respect. Good sportsmanship is a must.
11. Play hard, but with-in the rules. The team comes first.
12. Exercise self-control at all times, setting the example for others to follow.
13. I will not use profane or obnoxious language or behavior.
14. Respect the property of others.
15. Respect officials and accept their decisions without gestures or argument.
16. I will win without boasting, lose without excuses.
17. I will listen and follow the directions and instructions of ALL coaches. I will try all drills.
18. NO horseplay in the locker room- No snapping anyone with a towel; No pushing; No pinching, etc.
19. Have FUN!
I have reviewed and understand the above responsibilities, and realize that I may be reprimanded, suspended, or
dismissed from the team for my failure to accept, or follow any of these responsibilities.
___________________________________________
Athlete’s Signature
__________________
Date
___________________________________________
Parent/Guardian’s Signature- If Needed
__________________
Date
(OVER)
SPECIAL OLYMPICS ATHLETE’S CODE OF CONDUCT
Special Olympics is committed to the highest ideals of sport and expects all athletes to honor
sports and Special Olympics. All Special Olympics athletes and Unified partners agree to the
following code:
Sportsmanship
 I will practice good sportsmanship.
 I will act in ways that bring respect tome, my coaches, my team, and Special Olympics.
 I will not use bad language.
 I will not swear or insult other persons.
 I will not fight with other athletes, coaches, volunteers, or staff.
Training and Competition
 I will train regularly.
 I will learn and follow the rules of my sport.
 I will listen to my coaches and the officials and ask questions when I do not understand.
 I will always try my best during training, divisioning, and competitions.
 I will not “hold back” in preliminaries just to get into an easier final heat.
Responsibility for My Actions
 I will not make inappropriate or unwanted physical, verbal, or sexual advances on others.
 I will not drink alcohol, smoke, or take illegal drugs while representing Special Olympics
at training sessions, competition, or during games.
 I will not take drugs for the purpose of improving my performance.
 I will obey all laws and Special Olympics rules.
I understand that if I do not obey this Code of Conduct, my Program or a Games Organizing
Committee may not allow me to participate.
I, the undersigned parent/guardian of the below-named athlete, hereby grant
permission for my adult/child to participate in the Crawford County Special
Olympics program.
On behalf of my adult/child, I acknowledge use of facilities at his/her own risk,
and I hereby release, discharge, and indemnify Crawford County Board of
Developmental Disabilities and its staff from all liability for injury to person or
damage to property of my adult/child.
If I am not present at these activities, so as to be consulted in case of necessity, you
are authorized on my behalf to take such measures and arrange for such medical
and hospital treatment as you may deem advisable for the health and well-being of
my adult/child.
Further, I authorize you to provide transportation by a private vehicle if necessary
for my adult/child to participate in these activities.
_______________________________________
Athlete’s Name
_______________________________________
Parent/Guardian Signature- If Needed
_______________
Date
_______________________________________
Adult Athlete’s Signature
_______________
Date
CRAWFORD COUNTY BOARD OF DEVELOPMENTAL DISABILITIES
1650 E. Southern Avenue
Bucyrus, Ohio 44820
419/562-3321
Special Olympics
Jim Trainer- Local Coordinator for Special Olympics
DENIAL OF PARTICIPATION
DATE:
NAME:
_____
FIRST OFFENSE
_____
SECOND OFFENSE
_____
THIRD OFFENSE
IS DENIED:
_____
PARTICIPATION IN SPECIAL OLYMPICS ATHLETICS FOR ONE (1)
CALENDAR YEAR.
_____
PARTICIPATION IN ________ ATHLETIC CONTEST(S).
_____
PARTICIPATION IN 1 QUARTER OF A BASKETBALL GAME.
REASON FOR DENIAL:
APPEAL: THE ATHLETE MAY APPEAL THE DECISION TO THE LOCAL COORDINATOR.
SUCH APPEAL MUST BE MADE WITH-IN FIVE DAYS OF THE DENIAL OF PARTICIPATION.
__________________________________________________________
ATHLETE’S SIGNATURE
_____________________
DATE
__________________________________________________________
LOCAL COORDINATOR’S SIGNATURE
_____________________
DATE
CRAWFORD COUNTY BOARD OF DEVELOPMENTAL DISABILITIES
HEAD COACH EVALUATION- BASKETBALL
Rating Scale: 1-5. With 1 being the lowest rating and with 5 being the highest rating.
Rating:
1. The Head Coach maintains a positive working relationship with his staff?
Comments:
__________
2. The Head Coach has a sound knowledge of his sport and can transmit this knowledge
to his team? Comments:
__________
3. The Head Coachcommunicates with athletes/parents/staff to keep them informed and
maintains a positive relationship with all the aforementioned individuals? Comments:
__________
4. The Head Coach is organized and practices provide maximum learning situations?
Comments:
__________
5. The Head Coach works well with the Local Coordinator and follows the guidelines of Special __________
Olympics? Comments:
6. The Head Coach maintains his budget and takes care of all equipment- Issuing, collecting,
recording equipment? Comments:
7. The Head Coachpromotes Sportsmanship and provides examples of Sportsmanship and
helps solve or offers suggestions for problems or situations that may arise?
__________
__________
Comments:
8. The Head Coach delegates responsibility to his staff?
Comments:
9. The Head Coach ensures all needed paperwork is properly filed and performs
his/her job duties to the expected level? Comments:
__________
__________
Additional Comments:
Areas needing improvement and suggested means of improvement:
The recommendation of the Local Coordinator is to Renew / Non-Renew the current Head Coach’s Contract
for a period of __________ year(s).
____________________________________________________
Head Coach Signature
__________________
Date
____________________________________________________
Local Coordinator Signature
__________________
Date
CRAWFORD COUNTY BOARD OF DEVELOPMENTAL
DISABILITIES SPORTS EQUIPMENT INVENTORY
March, 2012
Basketball Jersey Numbers
Red
11
M
12
XL
14
L
15
M
21
2XL
22
S
24
L
30
L
31
L
32
L
33
XL
34
XL
35
M
40
XL
43
2XL
44
L
45
2XL
50
2XL
51
2XL
1 Box of Stencils
2 Gray 2XL Polo Chargers Shirts
Gray
11
12
14
15
21
22
23
24
25
30
31
33
34
35
40
42
43
44
45
50
51
L
XL
M
S
3 Official’s Shirts- XL
12 Practice Basketballs
1 Game Basketball
L
XL
M
L
L
M
L
L
L
XL
XL
XL
M
3XL
2XL
2XL
2 Blue Brace Cables
5 Eye Glasses Straps
1 Bocce Ball Set
1 Change Box
Various Coaching Books/Manuals
1 4 Foot Dustmop
1 Scoring Stand
5 Pairs of VB Kneepads
1 Tape Player
2 Tapes- Star Spangled Banner
4 Tennis Rackets
1 Golf Putter
Red/Black Shorts
Red Shorts
XL- 5
3XL- 1 2XL- 1 XL- 3 M- 4
M-4
Gray Shorts
1 Basketball Rack
3XL- 1 2XL- 1 XL- 4 L- 1 M- 2
1 Volleyball Rack
CRAWFORD COUNTY BOARD OF DEVELOPMENTAL
DISABILITIES SPORTS EQUIPMENT INVENTORY
March, 2012
Softball Shirts
Red
12
S
14
L
22
XL
34
XL
40
2XL
54
2XL
4 Frisbees
Gray
4
21
23
24
32
40
54
XL
2XL
XL
XL
2XL
2XL
2XL
1 Set of Bases- Hard Rubber
1 Putting Green
1 Bat Bag
7 Bats
2 Spaulding Bocce Ball Sets
1 Tape Measure- 300 Ft.
1 Fairtron ScoreboardControls
1 MacGregor Air Compressor
1 Set of a Corn Hole Game
3 Ball Bags- 2 Red / 1 White
4 Red Bean Bags and 4 Green Bean Bags
CRAWFORD COUNTY BOARD OF
DEVELOPMENTAL DISABILITIES
1650 EAST SOUTHERN AVENUE
BUCYRUS, OHIO 44820
419/562-3321
September 21, 2012
To:
From:
Mr. Chuck Frobose, Superintendent
Jim Trainer
I would like to recommend:
Mr. Keith Bradley as Head Basketball Coach
Mr. Ron Shirkey as Assistant Basketballball Coach
For the coaching positions with-in the Crawford County Bd. Of DD
Special Olympics program. Both coaches have served in our
program and have done a good job. Feel free to contact me if you
have any questions.
Yours In Athletics,
Jim Trainer
Local Coordinator for Special Olympics
JOB POSTING
The Crawford County Board of Developmental Disabilities is seeking individuals to serve as
coaches in their athletic program. The first sport CCBDD is looking to fill is basketball. All
Special Olympic sport teams will need coaches. Some of the duties include, but not limited to
these: Practice organization with development of a practice schedule, travel with team, comply
with the rules and regulations of Special Olympics Ohio and the Clearwater Athletic League,
makes sure equipment is in good condition, reports injuries to the Local Coordinator, carries
needed forms for all members of the team to every athletic contest, and supervises athletes at all
times. Interested individuals should submit a letter of interest and resume to:
Jim Trainer
Local Coordinator
Crawford County Board of Developmental Disabilities
1650 E. Southern Avenue
Bucyrus, Ohio 44820
419/562-3321
E-Mail to:
[email protected]
Fax to:
419/562-3176
CRAWFORD COUNTY BOARD OF DEVELOPMENTAL
DISABILITIES
Athletic Key List
Name :
Entry To:
Jim Trainer
Workshop, Gym, Tunnel
Keith Bradley
Gym and Tunnel
Ron Shirkey
Gym and Tunnel
Key Number(s):
D1, 23, RU45, Schlage C,
White Key Card, Richards Master
White Key Card, 23
RU45
MEET AND GREET NIGHT
Monday, September 19, 2011
5:30 pm
I. Introduction and Background
II. Items for Participants:
A. Application For Participation In Special Olympics Ohio
B. Official Special Olympics Release FormReturn these to me
III. Volunteers Needed
A. Adult “A” Volunteer Application Form- Return to me and I will
B. Protective Behaviors Training Course
send it in
1. Take my list of Volunteers
IV. Outreach in Schools- Trying to reach the school age students
V. Coaches Needed- Please forward a resume to me
VI. My Business Card
VII. Clearwater Athletic League
A. 5 County boards of DD- Crawford, Marion, Morrow, Seneca,
and Wyandot
B. Trying to increase exposure for our athletes
C. Trying to reach school age students through Special Olympics
“Outreach”
D. Beginning with Basketball
September 29, 2012
Dear Future Athletes, Parents, and Guardians:
First, let me introduce myself. My name is Jim Trainer, and I am the Local Coordinator for
Special Olympics Ohio at the Crawford County Board of Developmental Disabilities, as well as
serving as Commissioner of the Clearwater Athletic League. The C.A.L. is made up of 6 county
boards of developmental disabilities. The 6 county boards are: Crawford, Marion, Morrow,
Ottawa, Seneca, and Wyandot. To my knowledge, this is the first athletic league of its kind in
the state of Ohio that supports Special Olympics Ohio.
The purpose of this letter is to perform “Outreach” in local schools and to inform students with
intellectual disabilities about the value of participation in athletics. I would encourage your son
or daughter to participate in Special Olympics Ohio, which can serve as a lifetime activity. This
is a great opportunity to get involved in athletics, as well as a great opportunity to meet other
students and athletes and to stay involved.
One of my goals is to increase the number of school age children participating in Special
Olympics Ohio through the Crawford County Board of Developmental Disabilities. So, if you or
your son or daughter has any questions concerning involvement in Special Olympics Ohio,
please feel free to contact me by using the following information:
Jim Trainer- Local Coordinator for Special Olympics Ohio
Crawford County Board of Developmental Disabilities
1650 E. Southern Avenue
Bucyrus, Ohio 44820
419/562-3321, Ext. 147
If you have questions, please do not hesitate to contact me. I would very much like to see your
son or daughter involved in our Special Olympics Ohio program. Thank you for your time.
Yours In Athletics,
Jim Trainer
Local Coordinator
Crawford County Board of Developmental Disabilities
September 29, 2012
Dear Parents and Guardians:
I feel very strongly about the involvement of youth in athletics and the values they can gain from
this involvement. I would very much like to see your son or daughter involved in our Special
Olympics program here at Crawford County Board of Developmental Disabilities.
Below are some of the sports we hope to offer at the Crawford County Board of Developmental
Disabilities:
Track and Field
Basketball
Softball
Bocce
Volleyball
Soccer
Bowling
Golf
Tennis
Parents/Guardians:
Please understand these are possible sports we hope to offer at the Crawford County Board
of Developmental Disabilities. This does not guarantee all these sports will be offered.
Some of the factors that may help to determine the sport offering will be:
Amount of interest in the sport, lack of a coach, lack of facilities, or lack of funds.
I hope to see your son or daughter involved in Special Olympics!
Yours In Athletics,
Jim Trainer
Local Coordinator
Crawford County Board of Developmental Disabilities
SPECIAL OLYMPICS TO RETURN AT CRAWFORD COUNTY BOARD OF
DEVELOPMENTAL DISAB ILITIES
Opening a new era of athletics at the CCBDD, Special Olympics will be making a return this upcoming basketball season.
In July, the Clearwater Athletic League hired Jim Trainer to serve as its Commissioner and he
was also hired to serve as the Local Coordinator for Special Olympics Ohio by the Crawford
County Board of Developmental Disabilities. As local coordinator, Mr. Trainer will operate as
an Athletic Director for the CCBDD. He is replacing Guy Chapman, who served as Local
Coordinator and Coach at CCBDD for a number of years.
In addition, the CCBDD also hired Keith Bradley to serve as the basketball coach. The
basketball season is slated to open in December. The schedule will include games against league
and non-league opponents.
The founding members of the Clearwater Athletic League includes: Crawford, Marion, Morrow,
Seneca, and Wyandot County Boards of Developmental Disabilities. Some of the goals the CAL
is striving for include: Increase awareness and involvement, and to improve participation for
individuals with developmental disabilities, to expand the number and types of athletic
opportunities available to athletes in the member counties, to publicly promote the strengths and
abilities of its athletes, to emphasize the health and wellness benefits of athletics, and to afford
Special Olympics Ohio athletes an opportunity to compete at a league-level, in addition to the
high quality regional and state events already provided by Special Olympics Ohio.
As well, CCBDD is looking for individuals who may be interested in coaching at CCBDD. If
you may be interested, please contact Jim Trainer at, 419/562-3321. As well, if anyone is
interested in volunteering, please contact Jim Trainer at the same number.
We hope to see you at a game or activity at Crawford County Board of Developmental
Disabilities!
Article Submitted By,
Jim Trainer
CONTACT:
Jim Trainer
H- 419/946-3521
C- 419/560-1683
FOR IMMEDIATE RELEASE:
FAIRWAY-WAYCRAFT COMPLETES SOFTBALL SEASON
Bucyrus, Ohio (September 21, 2012)- The Fairway-Waycraft Chargers completed
their Softball Season with a loss in the Clearwater Athletic League Softball Tournament on
Thursday evening, September 20, at Aumiller Park in Bucyrus, Ohio. They took on the
Whetstone Cougars and came up short in a hard fought game by a score of 14-7.
As a result of the win, the Whetstone Cougars finished in First Place, with the
Fairway-Waycraft Chargers finishing in Second Place. The game was very exciting and
the Chargers played their hardest and probably their best game of the year, but the
Cougars just had to much fire power for the Chargers.
During the regular season, the Chargers finished with a record of 5 wins and 4
losses. They improved throughout the season and hope to improve even more next season,
using the experience they gained this past year.
The members of the Chargers Softball team are as follows: Tim Bishop, Donnie
Butler, Jeremia Gale, Monroe Harris, Allan Hart, Chris Hysell, Tim Jarvis, Terry
Makeever, Jim Plasencia, Tim Plasencia, Chad TenEyck, Eric Vance, Doug CotsmireTeam Manager, and Renee Plasencia- Team Manager. The Chargers are coached by Head
Coach Keith Bradley and assisted by Ron Shirkey, with help from Team Mom Judy Watts.
CLEARWATER ATHLETIC LEAGUE
Official Contact Information by County:
Crawford:
Morrow:
Wyandot:
Jim Kelly
152 Bostan Rd.
Marion, Ohio 43302-7418
[email protected]
H- 740/389-6031
LaCosta Mayes
447 Clinton St.
Marion, Ohio 43302
[email protected]
H- 740/382-5350
C- 740/360-3858
Jim Creel
4741 St. Rt. 4
Bucyrus, Ohio 44820
419/569-2655
Jim Creel
4741 St. Rt. 4
Bucyrus, Ohio 44820
419/569-2655
[email protected]
LaCosta Mayes
447 Clinton St.
Marion, Ohio 43302
[email protected]
H- 740/382-5350
C- 740/360-3858
Aaron Pfleiderer
7382 State Route 100
Sycamore, Ohio 44882
H- 419/397-2928
C- 419/750-0063
Scott Lauer
122 W. Main Street
Waldo, Ohio 43356
[email protected]
614/679-6211
Jerry Snavely
6755 Co. Rd. 97
Mt. Gilead, Ohio 43338
[email protected]
C- 419/565-9374
Dan Rogers
4015 Township Rd. 115
Mt. Gilead, Ohio 43338
[email protected]
W- 419/946-1931
H- 419/946-3310
C- 419/210-0806
Scott Lauer
122 W. Main Street
Waldo, Ohio 43356
[email protected]
614/679-6211
Ethan Harsh
4926 David Road
Delaware, Ohio 43015
[email protected]
740/816-6977
Jay Keller
[email protected]
2160 Bucyrus-Nevada Rd.
Bucyrus, Ohio 44820
W- 419/562-1351 Ext.203
C- 419/689-0299
Ralph Hill
2253 Kilchurn Drive
Marion, Ohio 43302
[email protected]
Pat Hedges
1106 Rogers Street
Bucyrus, Ohio 44820
[email protected]
W- 567/220-1293
H- 419/562-8115
C- 419/617-6161
Mike Aurand
329 W. Wyandot Ave.
Upper Sandusky,O.43351
W- 567/868-6008
H- 419/788-5979
C- 419/788-5979
September 6, 2011
Dear Athletes, Parents, and Guardians:
The purpose of this letter is to continue to keep you informed about things that need to be taken care of as we
approach the up-coming basketball season. One of the first things that need to be taken care of is the,
“Application For Participation In Special Olympics Ohio”, which must be filled out by you, your
parent/guardian, and physician. As well, on the backside of that same sheet is the, “Official Special Olympics
Release Form”, which must be filled out by the adult athlete or a parent/guardian for a minor athlete.
Once you have those 2 forms completed, please return those to me at the Crawford County Board of
Development Disabilities.
As always, if you have any questions or concerns, please do not hesitate to contact me at CCBDD, by calling
419/562-3321, Ext. 147.
Thank you for your help in completing these forms and returning them to me.
Yours In Athletics,
Jim Trainer
Local Coordinator
Crawford County Board of Developmental Disabilities
BUS MONITORS
Get lists of the various sport teams and members of the team to the various bus
monitors and secretaries and River Street. Also, list the days of the week they will
be practicing and the hours they will practice.
Bus Monitors:
Secretaries:
Deb Oriens
Mary Morton
Jen Moneysmith
Cindy Picou
Judy Lassiter
River Street
Jill Burling
Doug Huff
Also, post a list in the copy room on the bulletin board!
Post one on the bulletin board in the locker room!
FAIRWAY-WAYCRAFT VOLLEYBALL ROSTER
Athlete’s Name:
May 14, 2012
List the names of your athletes!
Practice Days:
Mondays and Wednesdays- About 3 pm – 5 pm.
This is our up-dated list of athletes. Thanks for your help and understanding.
Jim Trainer
Local Coordinator for Special Olympics
Crawford County Board of Developmental Disabilities
September 4, 2012
To Whom It May Concern:
This notification is provided to you to make you aware of up-coming Softball
games for Tim Brown. They are listed as follows:
C.A.L. Tournament at Aumiller Park on Saturday, September 8.
CCBDD Vs Ottawa at 10 am
Ottawa vs Morrow at Noon
Morrow vs CCBDD at 2 pm
Make-up game with Morrow County on Monday, September 10, at 6 pm at
Aumiller Park.
If you have any questions or concerns, please feel free to contact me at:
CCBDD- 419/562-3321, Ext. 147 Or Cell- 419/560-1683
Yours In Athletics,
Jim Trainer
Local Coordinator for Special Olympics
Crawford County Board of Developmental Disabilities
CRAWFORD COUNTY BOARD OF DEVELOPMENTAL
DISABILITIES
FAIRWAY-WAYCRAFT CHARGERS
Number
Player
Position
1
Megan Mahan
Guard
3
Bryan Jones
Forward
5
Jim Brown
Guard
12
Deb Lewis
Forward
14
Josh Higgins
Guard
15
Jeremia Lucas
Center
32
Don Mattingly
Forward
33
Tim Duncan
Center
35
Tim Brown
Point Guard
54
Allen Hirt
Guard
Head Coach:
Assistant:
Local Coordinator:
Scorebook:
Superintendent:
Nickname:
Colors:
Keith Bradley
Ron Shirkey
Jim Trainer
Judy Watts
Chuck Frobose
Chargers
Scarlet/Gray
CLEARWATER ATHLETIC LEAGUE
SOFTBALL GUIDELINES
1. Teams may be Traditional or Modified. Teams will need to communicate with each other to
inform the home team which level of ability they will be bringing to play.
2. The Softball season will run from late July into September.
3. Mondays will be our main game day with Wednesdays as make-up days.
4. Game times will be 6 pm during the week.
5. Games will be 7 innings or 90 minutes in length.
6. Players will pitch in Traditional, but a coach may pitch to his team in Modified play.
7. The hitting team will have 2 extra hitters, while there are still only 10 fielders.
8. We will have free substitutions. In other words, a player may be in the field one inning, out
the next, back in the next inning, etc. They must sit out at least 1 full inning.
9. We will incorporate the 10 run rule after 5 innings.
10. The catcher must wear a face mask, helmet, and chest protector.
11. All batters and base runners must wear a batter’s helmet.
12. A 30.5 cm (12 in.) red stitched restricted flight softball must be used. S.O.O. guidelines.
13. A regulation game shall consist of seven innings. The game will be considered complete if
after 5 full innings of play, one team leads the other by 10 runs or more. The game shall last
no longer than 1 ½ hours.
14. Umpires shall warn any athlete whose play is deemed dangerous.
15. The coach must be on the bench or in the coaching box during the game. The coach is the
only team representative that can address the umpire or scorer.
16. A registered umpire will try to be secured for a game. He/she will work behind the plate. If
a registered umpire cannot be secured, then a volunteer will suffice. Or we will leave it up to
the discretion of the home team whether they hire a registered umpire! This would be done
to try and keep each county’s Special Olympics expenses down to a minimum.
PLEASE LOOK THESE GUIDELINES OVER VERY CAREFULLY! DON’T BE AFRAID TO
OFFER YOUR OPINIONS OR SUGGESTIONS! THEY ARE VERY WELCOMED!!!!!!!!!!
June 5, 2012
Dear Parents/Guardians of Our Special Olympians,
As we finalize our plans for the 2012 Special Olympics Ohio State Summer Games, we are hoping that you will
help us out with some specifics. Because there are so many athletes that will be involved, it is crucial that you
follow these simple procedures:
1. When transportation plans are finalized, we do hope that your athlete will be ready at the proper time. We
will have to arrive early on Friday, June 22, so it is essential that all are ready at the proper time. The
Volleyball competition will run through Saturday, and into Sunday, if needed. We will return to CCBDD
Sunday. More information will be forthcoming concerning these details.
2. Enclosed is a very important form, “Emergency Information Form” that I would like you to complete and
return immediately. We would like to know as much as much as possible aboutthe athletes.
3. Although we would like for each participant to bring only the essentials in terms of clothing and supplies,
there are a few items that you should be sure are packed.
a. Towels (Enough for 2-3 days)
b. Soap and shampoo
c. Clean change of underwear for each day
d. Clean change of socks for each day
e. At least one casual outfit for a dance held outdoors
f. Shaving materials (Where appropriate)
g. At least 2 pairs of white sweat socks
h. Combs, brushes, and other personal items
i. Feminine hygiene supplies (Where appropriate)
j. Toothbrush and toothpaste
k. Athletic shoes
l. Deodorant
m. Gym shoes
n. Sleepwear
o. Sun Screen
p. Jacket, in case of cool weather
NOTE: PLEASE BE SURE TO CLEARLY MARK EACH ITEM. WRITE THE NAME EITHER
WITH A CLOTHES MARKING PEN, OR TAPE THE NAME TO THE ITEMS (MARK
EVERYTHING INCLUDING COMBS, ETC.). ALSO, BE SURE TO TAPE A SMALL
IDENTIFICATION CARD ON EACH SUITCASE WITH THE NAME, COMPLETE
ADDRESS, AND PHONE NUMBER. THIS IS VERY IMPORTANT.
4. I would suggest that you send very few valuables (Watches, nice rings, radios, etc.). There will be items for
sale, your athlete may want to bring some money, but we do not recommend large amounts!
(OVER)
5. Please include in your athlete’s suitcase a complete list of all that is included so that the chaperone can use
this as a checklist when helping to pack for the trip home.
6. If your athlete is on any medication, please mark clearly the medication container with the following:
a. Name of Athlete
b. Type of Medication
c. When it is to be taken
d. What dosage (How much, how many pills, etc.) is to be taken.
Such a note containing this information would be helpful to coaches and chaperones.
7. A Separate note containing information on where you may be reached throughout the weekend (Including
phone numbers, addresses, etc.) should be given to the chaperone and included in the suitcase in case of an
emergency. If you have some reason you need to contact your son or daughter, you may call the Operations
Center at The Ohio State University. This phone number will be given to you in your Coaches Handbook in
early June.
8. If there is any other information that the chaperone must know, please include a note in the suitcase or notify
me directly.
9. If you and your family plan to attend the 2012 State Summer Games, please fill out the attached Family
Registration Form and return it to Special Olympics Ohio Family Committee. They will be able to send you
information about accommodations, event schedules, locations, family activities, etc. However, please
continue to contact me personally in case of any event or athlete related problems while at the Games.
10. Please check with me if you have any questions.
We look forward to a great weekend and hope that you will be able to attend and join in the festivities. Thank
you very much for your cooperation.
Yours In Athletics,
Jim Trainer
Local Coordinator for Special Olympics
Crawford County Board of Developmental Disabilities
CONTACT:
Jim Trainer
H- 419/946-3521
C- 419/560-1683
FOR IMMEDIATE RELEASE:
SPECIAL OLYMPICS TEAM NAMED
Bucyrus, Ohio (June 4, 2012)-The Crawford County Board of Developmental Disabilities has selected
nine athletes to represent the organization at the 2012 Special Olympics Ohio State Summer Games. The team
includes: Tim Bishop, Donnie Butler, McKenzie Clark, Jeremia Gale, Josh Gale, Allan Hart, Jim Plasencia, Tim
Plasencia, and Renee Plasencia, serving as Team Manager.
These athletes will compete in the 43rd Annual Special Olympics Ohio State Summer games, a year-round
training and competition program for the children and adults with intellectual disabilities. The Games, to be
held Jun 22-24 at The Ohio State University in Columbus, will feature competition for more than 2,700
competitors from across the state. The program will include competition in eleven sports, movies, recreational
clinics, and the colorful Opening Ceremonies which will take place at Jesse Owens Track and field Stadium.
Special Olympics Ohio serves more than 17,000 citizens with intellectual disabilities. With an event calendar
that includes seven state-level championships, Special Olympics Ohio also has more than 125 local and area
events in twenty-three Special Olympic type sports.
FINAL DETAILS
FOR SPECIAL OLYMPICS OHIO
SUMMER GAMES
1. Departure Time from CCBDD on Friday, June 22- 1pm
2. Check in- The Ohio State University on June 22- 10 am – 3 pm
3. They will be staying in Lincoln Tower at OSU
4. Opening Ceremonies- Jesse Owens Stadium- June 22- 7 pm
4. Game Times- Copy of schedule on the backside of this sheet
5. Columbus Clippers game on Saturday night- June 23- 7:05 pm
Money for snacks may be sent with your athlete.
6. Please double check your son’s/daughter’s travel list of items needed, to be sure
everything is packed for the weekend
7. Contact Phone Numbers:
Coach Ron Shirkey
Local Coordinator Jim Trainer
567/303-2663
419/560-1683
OSU Operations Center- 614/247-4646
8. Return on Sunday, June 24
(OVER)
July 19, 2011
Dear Athletes, Parents, and Guardians:
First, let me introduce myself. My name is Jim Trainer, and I have been hired to serve as the Local Coordinator
for Special Olympics Ohio at the Crawford County Board of Developmental Disabilities. I am very excited
about working with you and your athletes.
The purpose of this letter will help determine how many athletes are interested in participating in Special
Olympics Ohio sports, as well as what sports they would like to participate in while at CCBDD.
Please fill out the bottom section of this letter and return to me by: Wednesday, July 27, 2011. This will help
guide me as we begin a new era in athletics at CCBDD. Your prompt attention to this letter will be a big help
as we move forward.
Please check the following activities that your athlete may be interested in participating in while at CCBDD:
Athlete’s Name: ________________________________________________________________
_____ Alpine Skiing
_____ Athletics
_____ Bocce
_____ Cycling
_____ Figure Skating
_____ Golf
_____ Gymnastics
_____ Softball
_____ Nordic Skiing
_____ Roller skating
_____ Volleyball
_____ Soccer
_____ Aquatics
_____ Basketball
_____ Bowling _____ Tennis
_____ Equestrian
_____ Motor Activities
_____ Power lifting
_____ Speed Skating
Please understand this is for survey purposes only. It does not guarantee that the listed activity will be offered
as a sport if there is not enough interest, lack of a coach, or a lack of available funds or facilities!
________________________________________
Athlete’s Signature
____________________________________________
Parent/Guardian Signature, If Necessary
Thanks for your help in completing this survey.
Yours In Athletics,
Jim Trainer
Local Coordinator
Crawford County Board of Developmental Disabilities
May 22, 2012
To:
Interested Softball Players
From: Jim Trainer / Ron Shirkey
Re:
Softball Survey
When: Introductory Meeting/Practice- Wednesday, June 6th- 3 pm, Waycraft Cafeteria
More Details: Will be sent to those individuals participating.
Deadline:
This form MUST be returned to me NO LATER THAN TUESDAY, MAY 29!
Questions:
Please direct them to me at, 419/562-3321, Ext. 147
Name ______________________________________________________________
_____ YES, I want to participate in Softball this summer.
_____ NO, I do NOT want to participate in Softball this summer.
____________________________________ _
Athlete’s Signature
____________________________________
Parent/Guardian Signature- If Needed
September 18, 2012
Fisher Auto Parts
238 N. Sandusky Street
Bucyrus, Ohio 44820
Dear Larry,
On behalf of the Crawford County Special Olympics program, I wanted to send
you a thank you note for your recent donation of soap and buckets that were used
at the car wash held by the CCBDD Special Olympics Softball Team. The profits
from the car wash were used to purchase awards and food items for the team’s
Award Night. Thank you again!
It is when people and businesses such as yourselves, go out of your way to make a
day brighter for someone else, which shows how much you care about other
people. As well, it is very rewarding to know that your business is so caring and
supportive of our Special Olympics athletes!
Again, thank you for your thoughtfulness and kindness. It is truly appreciated by
myself and everyone involved in our Special Olympics program.
We really do appreciate your generosity and support!!!!
Yours In Athletics,
Jim Trainer
Local Coordinator for Special Olympics
Crawford County Board of Developmental Disabilities
March 26, 2012
To:
Spring Games Athletes
From:
Jim Trainer
Re:
Area 5 Spring Games
When:
Saturday, May 5, 2012
Where:
Lexington High School, 103 Clever Lane, Lexington, Ohio
Transportation:
Provided by CCBDD
Final Details:
Will be sent to those participating.
***Special Note***
IF YOUR ADULT/CHILD NEEDS ASSISTANCE,
EITHER PHSICAL OR FOR HIS/HER BEHAVIOR,
YOU WILL NEED TO PROVIDE/ARRANGE FOR IT,
AS WE DO NOT HAVE ENOUGH HELP FOR THIS!
Practices: To be determined.
Deadline: This form must be returned to me by: FRIDAY, MARCH 30!!!
No Exceptions!!!
Name ______________________________________________
_____ YES, I want to participate in the Area 5 Spring Games.
_____ NO, I do NOT want to participate in this event.
_____________________________
Athlete’s Signature
______________________________
Parent/Guardian Signature- If Needed
If participating, you MUST choose EITHER- TRACK/FIELD OR BOCCE……..
_____ Track/Field
_____ Bocce _____ Doubles _____ Team (4)
Questions? Please direct them to me at, 419/562-3321, Ext. 147.
May 2, 2012
To:
From:
Re:
When:
Where:
Arrive By:
Spring Games Participants
Coach Ron Shirkey
Final Details for Saturday’s Event
Saturday, May 5
Lexington High School, 103 Clever Lane, Lexington
8:30 am CCBDD
Bus:
Leaves at 8:45 am
Lunch:
Lunch will NOT be provided. You will need to either bring a
sack lunch, or money to buy something at the concession stand, as it
will be open
Clothing:
If possible, wear a Chargers shirt!
Athletes in running events should wear shorts or sweats, and
tennis shoes.
Medication:
Weather:
We will provide transportation by bus.
If you take any medications between 9 am and 4 pm,
please bring them with you, with COMPLETE
DETAILS, as to time, number, dosage, etc.
PLEASE listen to the forecast, and dress your athlete
accordingly. Provide plenty of fluids. Sun screen.
***SPECIAL NOTE*** If your adult needs assistance, either physical or for
his/her behavior, you will need to provide/arrange for it!
We will NOT have enough help for this!!!
Tentative Schedule:
On the backside of this sheet, find the schedule of events
and the various times they are projected to begin.
Questions: Please call Jim Trainer at, 419/562-3321, Ext. 147.
AREA 5 SPRING GAMES 2012
THINGS TO TAKE
I. Folder Containing:
A. Medicals
B. Clipboards/Pencils
C. 3 X 5 Index Cards
D. Name Tags (If needed)
E. Stop Watch
II. First Aid Kit
III. Crawford County Banner
IV. Hat or Jacket- Be Prepared for the Weather
V. Sun Screen
VI. At The Registration Table:
A. Check In
B. Turn in any Scratches
VII. Packed Lunch or Money for Concession Stand
VIII. Water or Gatorade
VAN USEAGE PROCEDURES
1. Try to reserve the van(s) at least 1-2 months before they are needed or
as far ahead as possible of the needed date
2. Fill out a van request form- “Van Slip” and submit to Cindy Picou for
both vans
3. Take 2 “Van Trip Slips” and fill out completely- Take them with the
vans for the trip- Cindy Picou has these- Return the “Van Trip Slips”
to Cindy Picou, along with any gas receipts
4. Before the trip, check with Rich Barton about servicing the vans
before the trip or checking the oil, tires, etc.
5. Check with Nancy Whiteamire about getting the gas card for the tripReturn the card and gas receipts to Nancy Whiteamire
6. Get the keys from Cindy Picou before the trip- In the closet in their
office and the black mailbox outside near the garden courtyard
7. Get the “Just In Case” card from Cindy Picou for any possible
breakdown that may occur
8. Check with Cindy Picou about what to do with the keys when we get
back on Sunday- Put the keys in the yellow envelope in the black
mailbox outside near the garden courtyard
9. On return- Clean out the vans and lock up and return keys
10. Double check everything
JOB DESCRIPTION FOR LOCAL
COORDINATOR/ATHLETIC DIRECTOR
CRAWFORD COUNTY BOAD OF DD
DEVELOPED AUGUST 21, 2012
Currently the position is a part-time position that allows me to work from home or to work in the
office. I am to average 30 hours per week. The Local Coordinator is also tied in with the
Commissioner of the Clearwater Athletic League and the duties that are part of that position.
1. Secures the Application for Participation and Official Special Olympics Release Form for each
athlete and forwards a copy to Special Olympics Ohio and secures a copy at the CCBDD.
2. Fills out the Application for Organizational Membership and Accreditation and forwards to
Special Olympics Ohio.
3. Fills out the Sports Directory Information form and forwards to Special Olympics Ohio.
4. Attends Executive Committee meetings for the Clearwater Athletic League.
5. Draft schedules for the various athletic events at CCBDD. Such as: Volleyball, Basketball,
Softball, Track and Field, Bocce, etc.
6. Helps in the recruitment of coaches for CCBDD and makes recommendations to the
superintendent for hiring.
7. Sets an example of professionalism for coaches, athletes, and parents in the performance of
duties.
8. Secures officials for needed athletic events. Some events will use volunteer officials.
9. Communicates with assigned officials providing date of contest, location, teams involved, and
name and number of contact person.
10. Secures payment for hired officials.
11. Follow up that all coaches and direct volunteers are Class A approved Special Olympics
Ohio volunteers. This also includes any youth volunteers.
12. Evaluates coaches for expectations and employment recommendations.
13. Acts as a host for home contests.
14. Secures transportation for away athletic events. Fill out a Bus Permit form.
15. Checks and keeps the S.O.O. Delegation List up-dated. This obtained from S.O.O.
16.Prepares a budget for the Special Olympics Athletic Program.
17. Maintains an inventory list of athletic equipment and uniforms.
18. Assumes other day-to-day responsibilities within the athletic department as assigned and
directed by the superintendent.
19. Communicate with S.O.O. concerning issues involving CCBDD.
20. Attend Area V Local Coordinator meetings.
(OVER)
21. Prepare Announcer forms for athletic events.
22. Prepare a Travel List for away bus trips.
23. File needed paperwork with S.O.O. Ex. Tournament Entry Form, etc.
24. Ensure athletes have completed Code of Conduct and Release Forms and are turned in.
25. Prepare survey interest letters when needed.
26. Attend S.O.O. Summer Games.
Qualifications:
1. Possess a knowledge and have experience in the Athletic field.
2. Have a knowledge of budgeting procedures and good purchasing practices.
3. Demonstrates personal leadership qualities.
4. Ability to work cooperatively with the coaching staffs of opposing boards and administration.
5. Possess a broad understanding of the Athletic Programs and the role athletics plays in our
clients’ lives.
6. Preferred coaching experience or experience as an athletic director.
7. Competence to accept personal responsibility for compliance with rules, regulations, and
policies.
8. Hold a professional attitude toward the ethics of the profession and the special Olympics
program.
9. Willingness to make a commitment to accept personal responsibility and be loyal to the
CCBDD in the performance of duties.
10. Possess a positive approach to being a leader.
11. Possess an ability to remain level headed and patient in all situations.
Please Note:
These are many of the duties of a Local Coordinator/Athletic Director at CCBDD, but this list is
not inclusive of all the duties of a Local Coordinator/Athletic Director.
The organization/business/individual listed below, made a donation to
the Crawford County Board of Developmental Disabilities Special
Olympics Program, in the amount listed.
__________________________________________________________
Name of Organization/Business/Individual
_________________________
Amount of Donation
__________________
Date
Thank You!
Jim Trainer
Local Coordinator for Special Olympics
Crawford County Board of Developmental Disabilities