Community Games 2015
Grant Application Form
After the great success of the Community Games in Essex in 2014 and still building on the Legacy of
the London 2012 Games, Active Essex, the County Sports Partnership of Essex, are once again
inviting communities to take part in the Community Games, which is a way for you to bring your
community together to take part in sporting and cultural activities!
The Community Games aims to get people to stage their own events and to bring communities
together to take part in sporting and cultural activities where the community can organise their event
in a way that works for them, but whatever the focus, you should provide an opportunity for everyone
in your community to participate. The events will all be different – for example some could be held on
one day at one venue, some over a week at multiple venues.
Community Games must include both sporting and cultural/art activities, and some sort of
ceremony, ideally an opening and/or closing ceremony. For example sporting activities could
involve single sport or multi-sport competitions or come and try activities. Cultural/art activities could
involve a dance group, music, drumming workshops, arts and craft stalls/workshops, face painting,
costumes, a photographic display etc. An opening ceremony could involve an opening parade, dance
display, cutting of ribbon etc. While a closing ceremony could involve presentation of awards.
Who can be involved?
A community could be a street, an estate, regular users of a park or other public space, to name a
few. It is important that the Games are driven and shaped by a community and although an event
can be facilitated by a local authority or other statutory organisation, the community itself must be
instrumental in the development and delivery of the event. It must be local, accessible and
convenient, be fun, friendly and open to all and reflect and celebrate the communities’ diversity.
For example village fetes could be developed into Community Games events and benefit from the
additional support, without losing their identity, and with little extra work. Sports clubs could host a
competition day or an open day adding the criteria of ceremonies and culture to become a
Community Games event. Perhaps you would like to do something for the children at your local
school, or maybe you’d like everyone in your street to get to know each other better, or organise an
activity in a park or community centre
If your community/organisation/group would like to organise such an event, and would like to apply
for a grant of up to £400, then please complete this form.
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Funding criteria:
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Events must be scheduled to happen within the county of Essex between April to September
2015
Any community as described above based in Essex (Essex County Council administrative
area, plus Southend and Thurrock) can apply.
Some evaluation of the event will be required; however, this will be minimal.
Applications can be submitted and consideration will be given to all ideas. However, the
panel’s decision is final
Please read the Frequently Asked Questions sheet for more detail on criteria.
Dates for submission of applications are as follows:There will be one application opportunity only with the closing date of Friday January 30th 2015 at
5pm any applications received after this time will not be considered.
The panel will meet the week beginning 9th February 2015 and notification will follow the week after.
There is a finite amount of funding and once this is distributed the fund will end for 2015, so it is
recommended to apply as soon as possible. Please understand that the panel’s decision is final and
that no correspondence or discussion will be entered into on the panel’s decision.
SECTION 1 ABOUT YOUR GROUP/ORGANISATION
Name of community/organisation:
Community that event will take place in (Please state City, Town, Parish, Village)
Address (including postcode):
Contact name and tel number
Email address:
When Constituted or Terms of Reference agreed? (please attach copy to application)
SECTION 2 ABOUT THE EVENT/PROJECT
1. Event Name:
2. Where will the event be held? (Venue name, address and postcode)
3. Date and time of event?
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4. Is the event a new or existing event?
5. Please describe the proposed event
Your description must state what activities will take place around the criteria of:
a) Sport (for example single sport or multi-sport competitions or come and try
activities)
b) Culture (for example a dance group, music, drumming workshops, arts and craft
stalls/workshops, face painting, costumes, a photographic display etc)
c) Ceremonies (describe your opening and/or closing ceremony)
6. How will you engage with / involve your community in this project?
7. How many participants approximately will benefit from the event?
8. How many volunteers will be involved in the project?
9. Why do you feel the event is important?
10. Has your event been part of Community Games in previous years?
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SECTION 3 FINANCIAL INFORMATION
What is the estimated total cost of the project?
£
How much grant are you applying for? (Maximum £400 although the panel may award part of
the grant you apply for)
£
Match Funding provided (cash or in kind) please state £
Please provide a full breakdown of the project costs: (use separate sheet if necessary)
Item
Amount
Total £
SECTION 4 DECLARATIONS
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I am authorised to make this application on behalf of this community/organisation or group.
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I certify that the information contained in this application is correct.
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If the information in the application changes in any way, I will notify Active Essex.
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I give permission for Active Essex to record the information in this application electronically
and to contact the organisation by telephone, post or email to discuss its activities and funding
opportunities.
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The organisation will only use the grant for the reason given in this application. If we do use it
for anything else, you may ask us to repay it, and you may want to see our accounting
records. We will also have to repay any money we don’t spend.
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I understand that the panel’s decision is final and that no correspondence or discussion will be
entered into on the panel’s decision.
Signature:
Full name:
Position:
Date:
Please send the completed form, and any additional sheets to: Essex County Council, Active Essex,
E2, County Hall, Chelmsford, Essex, CM1 1QH by post or email to [email protected]
by Friday 30th January 2015 at 5pm, any applications received after this time will not be considered.
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