How agent can check whether a specific disbursement is approved by the HQ or not
Overview
Transactions query which is available in the Voyage accounting menu can be used to find the status of a
particular transaction or disbursement number
Prior to Disbursement posting
If the disbursement is not posted for a particular transactions, then the transaction’s disbarment
number field will be blank
Disbursement posting
Once the disbursement is posted, then this disbursement number will get updated with the
corresponding disbursement number
After the disbursement posting
Now the user can see the disbursement number in the transaction query
Scroll to the write to see whether the transfer number field is blank or not
If the transfer number field is blank, then that mean HQ yet to approve this agent disbursement
Disbursement approval (HQ)
First number is the voucher number at principal and the second number is the agent’s fund transfer
entry
After HQ approval
After HQ approve, Transfer number and date will get updated accordingly
If you want to see the entry which has automatically posted in to agent’s books at the time of principal
approve the disbursement, then paste the transfer number in to “Document number” field and query
the details. This will show how the fund transfer entry has been effected at agent level
Note: Apart from the above, we can provide one excel view where by the agent can generate a report
to see the status of each disbursement based on a specific period
Agent
Disb
Number
Agent
Disb
Date
Amount
Status
Vessel
Voyage
Port
Transfer Transfer Principal
agent
doc
remarks
doc
date
number
2013/5/17 Update
Afsys provide Excel report for disbursement status query:
For the local user please query by DISB_STATUS_REPRT, it will be query disbursement status by agent
code.
(For the HQ user please query by DISB_STATUS_REPRT_HQ, it will be query all of the agent’s
disbursement status.)