Drupal User Guide
Information Technology Web Services
Table of Contents
Overview ……………………………………………………………… 2
Getting Started ……………………………………………............... 3
My Workbench ……………………………………………………… 4
Creating a Basic Page...…………………………………………… 6
Blogs ………………………………………………………………..........9
News Releases ……………………………………………………...10
New Calendar ……………………………………………………….11
Create an Article ………………………………………………….. 12
Glossary ……………………………………………………………….13
Notes ……………………………………………………………………14
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Overview
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As part of the Mercy College website redesign, Drupal is the new content management platform.
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Drupal is an open source content management system (CMS) for online content and user
communities.
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Drupal hosts and promotes your content. It is free and governed by the GNU General Public
License (GPL).
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Drupal runs millions of web sites. It’s especially strong among major governments and industryleading enterprises.
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Drupal’s built-in features also give search engines what they want which will improve the Mercy
College’s web impact automatically.
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Drupal is also modular software, meaning that you can turn site features and functionality on and
off by enabling modules.
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The Mercy Website uses Bootstrap theme to define the look of the site without editing your
content pages.
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In this training module you will learn the basic steps for managing your content in Drupal.
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If you have any questions, please reach out to [email protected] or (914) 674-7526 for further
assistance.
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Getting Started:
How to log into Mercy College Website (Drupal)
Open Browser window and navigate to this website  http://drupal.mercy.local/login *
Log in with your Active Directory (AD) credentials. After you are logged in look at the top for ‘My
Workbench.’
My Workbench
LOG OUT
HOMEPAGE
*(Please note: The login information in this guide is for training purposes only in a test environment. The
login information will change and be redistribute to client users when the new website is launched).
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Click on My Workbench
Workbench Module
Workbench is a suite of modules which provide easier content management for content administrators. It
provides authors, editors, and publishers with a unified interface for managing content relevant to them.
It allows people to focus on content, rather than learning how to use Drupal.
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Unified and simplified user interface for users who only work with content.
Controls who has access to edit any content based on an organization structure not the website
structure
Customizable editorial workflow that integrates with the access control feature described above.
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(See view of your edits and recent content in My Workbench)
My Content – This is your content Dashboard. As soon as you add or edit content, it will display in the
‘Content I’ve edited’ Block
Create Content - this is where you select the type of content that you can create (Blog, Article, Panels,
Calendar, Basic Page and Upload Media to File List)
File List - shows a list of files uploaded to website
My Section - Show all section assigned
Workbench moderation enables content creators and editor to manage the workflow for publishing
content:
1. Draft => Needs Review
2. Needs Review => Published
3. Published => Draft
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Create a Page:
My Workbench Add Content  Basic Page
o Title* -Enter the title of your page here
o Slider Pictures – Select media files such as (png, gif, jpg) be included on your page. Images must be
larger than 1040x400px
o Revision information – Provides an explanation of the changes you are making.
o Comment settings – Option to allow users permission to post comments
o Authoring information - Information about authoring permissions
Publishing Options 
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Published - When content is submitted, it will be publicly accessible.
Promoted to front page - Promoted to the default Drupal front page (set to /node)
Sticky at top of lists - Post will remain at the top of a given list. This applies to forums, the front page
and a given taxonomy list.
Save - Saving your settings to the database
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Preview - quick preview of your page
Blogs:
Blog entry is a content type, short for weblog. It is an online journal or diary, and Blog module allows
users on your site to create their own blogs. Each entry in a user blog has content type Blog Entry
My WorkbenchAdd ContentBlog Entry
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Title* - Insert title of Blog
Body* -Blog content goes here
Text Format* - you can insert HTML tags on the editor to add style your blog
Information about text formats http://drupal.mercy.local/alumni/filter/tips
Section* - You assign editorial groups to make changes to this blog
Menu Settings* -allows to set the menu settings with certain Menus for content editing
Revision information* - You can enter descriptive message about your revision here
URL path settings – Create URL alias for your blog
Comments settings – Settings to open or close comments for your blog
Authoring information – Permission information and ownership of blog
Publishing options –
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Published - When content is submitted, it will be publicly accessible.
Promoted to front page - Promoted to the default Drupal front page (set to /node)
Sticky at top of lists - Post will remain at the top of a given list. This applies to forums, the front
page, a given taxonomy list.
Create New Releases My Workbench Add ContentNews Release
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Title* - Insert title of your news article
Section – Select the editorial group to make updates to this news content
Body – You enter more details here.
Release Date – The date and time to publish news
Campus – Select campus information here
Contact – Enter more information about contact information
Contact E-mail – Enter more information about contact e-mail for this news content
Category – Set the category for this news content
Panelizer – By default setting use Panels
Menu Settings* -allows to set the menu settings with certain Menus for content editing
URL path settings – Create URL alias for your blog
Comments settings – settings to open or close comments
Authoring information – Permission information and ownership
Publishing options –
Published - When content is submitted, it will be publicly accessible.
Promoted to front page - Promoted to the default Drupal front page (set to /node)
Sticky at top of lists – Your Post will remain at the top of a given list. This applies to forums,
the front page, and a given taxonomy list.
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Create a New Calendar Event:
My Workbench  Add Content Calendar Event
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Title* - Insert title of your event
Date of event – Enter the Start date and End Date
Location – Enter the location of your event
Body – Enter more details about your event
Section – Select the editorial group to make updates to this event
Revision information* - You can enter descriptive message about your revision here
URL path settings – Create URL alias for this event
Comments settings – settings to open or close comments
Authoring information – Permission information and ownership
Publishing options –
Published - When content is submitted, it will be publicly accessible.
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Promoted to front page - Promoted to the default Drupal front page (set to /node)
Sticky at top of lists – Your Post will remain at the top of a given list. This applies to forums,
the front page and a given taxonomy list.
Articles- content type (formerly, ‘story’). Articles are generally used for information that is updated more
frequently and often cross referenced and categorized (such as news item or resources). By default,
articles are sorted with the most recent post at the top, but can be customized with contributed modules
like Views.
Create an Article:
My Workbench Add content Create Article
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Title* title of your article
Body – more details about article
Section – select the editorial group to make updates
Image – Upload an image less than 10MB
Menu Settings* allows to set the menu settings with certain Menus for content editing
Revision information* you can enter descriptive message about your revision here
URL path settings – Create URL alias for this article
Comments settings – settings to open or close comments
Authoring information – Permission information and ownership
Publishing options –
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Published - When content is submitted, it will be publicly accessible.
Promoted to front page - Promoted to the default Drupal front page (set to /node)
Sticky at top of lists - Post will remain at the top of a given list. This applies to forums, the front
page and a given taxonomy list.
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Glossary
Article – One of the two content types that are enabled in the standard installation profile. Articles are
used for time-sensitive content like news, press release, or blog posts. This content type is called Article
in Drupal 7.
Basic Page or Page – One of two content types that are enabled in the standard installation profile.
Typically basic pages are used for static content that can (but are not required to) be linked into the main
navigation bar. This content type is called the Basic Page in Drupal 7.
Block – The boxes visible in the regions of a Drupal website. Most blocks are generated on the fly by
various Drupal modules, but they can by created in the administer blocks area of a Drupal site.
CMS - Content Management System. In the context of a Web site is a collection of tools designed to allow
the creation, modification, organization, search, retrieval and removal of information.
Content - The text, images, and other information on a web site. Besides nodes there is more content on a
typical Drupal site, such as comments and file attachments.
Content Type - Every node belongs to a single “node type” or “content type”, which defines various
default settings for nodes of that type, such as whether the node is published automatically and whether
comments are permitted. Common "Content Types" that just about any website would have include: blog
post and page. Content types can have different fields and modules can define their own content types.
The core Drupal Book and Poll modules are two examples of modules that define content types.
Module - Software (usually PHP and CSS) that extends Drupal features and functionality. Drupal
distinguishes between “core” and “contributed” modules.
Node – A piece of content in Drupal, typically corresponding to a single page on the site that has a title, an
optional body, and perhaps additional fields. Every node also belongs to a particular content type, and
can additionally be classified using the taxonomy system. Examples of nodes are polls, stories, book pages
and images
Taxonomy - In Drupal, "Taxonomy" is the name of a powerful core module that gives your sites use of
terms. In Drupal, these terms are gathered within vocabularies which the Taxonomy module allows you
to create, manage and apply vocabularies. Practice of classifying content.
Terms – An organizational keyword, known in other systems as categories or metadata. A term is a label
that can be applied to a node. They are known as tags.
Vocabulary – A vocabulary is a collection of terms.
Menu – In Drupal, the term refers both to the clickable navigational elements on a page, and to Drupal’s
internal system for handling requests. When a request is sent to Drupal, the menu system uses the
provided URL to determine what functions to call.
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For additional Web Services such as creating a web form or for more training, please
contact the [email protected] or (914) 674-7526.
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