Our Vision – This job role will play a critical part in enabling the School to achieve its vision - To be a
centre of excellent education where outstanding teaching and pastoral care underpins academic
success. This is combined with the development of the whole person equipping children and young
adults with the capacity to succeed in their life's journey.
Job Description: Admissions Project Leader (Temporary) until 6th July 2017
This job description had been written in the context that this person will be undertaking the
role for the entire length of the contract, however this will depend on the health of our two
current Admissions Registrars and the amount of work they can undertake whilst recovering
from health issues. This role will be required to work alongside our current Admissions
Registrars as and when required.
Responsible to: External Relations and Engagement Manager (Temporarily) and will work
in liaison with the Principal and Vice Principals of The Marist.
Supervisory responsibility: Not applicable
Salary £30,161 (inclusive of Outer London Allowance)
Organisation Chart reporting lines:
Principal
I
External Relations and
Engagement Manager
(Temporarily)
I
Admissions Project
Leader (Temporary)
Customer service required
to:
- Marist Sisters
- Governors
- Principal
- Bursar
- Employees
- Contractors
IT Packages utilised: Excel, Word, Outlook, Powerpoint , RS Admissions IT Package
1. Main purpose of the job role:
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To manage the key elements of the admissions process
Admissions Cover – overseeing the complete admissions process and all related
admissions activities. The overarching goal is to sustain the School Roll to the
required capacity and academic quality.
Last Updated: January 2017 – Temo Admissions Role)

Communicating and reporting admissions information internally so all key members
of staff and Governors understand the successes and challenges in the admissions
area.
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There is a Project Requirement to this role.
Key elements to the Admissions function
The individual will be responsible for overseeing the complete admissions process from
initial enquiry to the pupil joining The Marist during the project duration. This includes
maintaining relevant records and statistics and generating all correspondence on all
enquiries, prospectus requests, registrations and applications; meeting prospective parents
and their child/children to discuss matters pertaining to their admission and keeping
appropriate records and advising / liaising the appropriate staff.
The individual will actively assist the school in all activities to achieve pupil intake at Early
Years, Year 3, 7 and 12. They will also ensure that parents with pupils looking to enter at
other years are supported, encouraged and enabled to do so with ease and confidence.
Admissions Events
Undertake the detailed organisation, preparation, timetabling, execution and follow up
correspondence for the following (non-exhaustive list of) admissions events:
 Individual weekday visits by prospective parents and students including parental
meetings with the Principal. Visits will include tours of the School for which suitable
guides need to be nominated.
 Assessment Days, arrangements for prospective pupils, international organisation
(where necessary), liaising with other staff regarding provision of entrance papers,
liaison with relevant teaching staff to ensure efficient marking of papers and liaison
with Feeder Schools to ensure feedback is provided on all prospective pupils.
 Taster days
 Open evenings / Open mornings
 Small Group meetings
 Sixth form evenings
 Be in attendance at all events
 Speak as required on the admissions process at Open Evenings, Open Mornings or
other appropriate marketing events;
 Organise the production of pupil guides, parent information or documents as
required
 Plan and attend recruitment fairs and What School Now Events
School Roll, Admissions Records, Statistics and Reports
 To monitor current and future school roll numbers, keeping the Executive informed
each week regarding the status of application numbers, visits and enquiries
 To record prospective pupils and parent details onto all school systems
Last Updated: January 2017 – Temo Admissions Role)
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The Registrar will liaise with key staff regarding the suitability of candidates for entry
into the School based upon their performance during the admissions process. The
Registrar should ensure that all admissions records and statistics are accurate and up
to date
The Registrar will advise the Bursar regarding the payment of registration fees and
deposits and advise on billing arrangements
To provide an Admissions Narrative Report covering progress in meeting recruitment
and retention targets and the outcome of and feedback from Admissions and
Marketing Events. In addition, to provide updated Admissions statistical information
as required by the Executive in the standard report format.
To maintain the School’s Admissions database and ensure that it is up to date,
ensuring that all enquiries/records of prospective pupils and registrations are
entered accurately onto the database.
To maintain up to date leavers information for the information of the Executive
Project based requirement
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Reviewing our current process and practice with a view to what would need to
change as a result of moving to one school and having one process.
Review the work undertaken by RS Admissions on our current processes and
practices as two separate admissions functions. Assess what can be amalgamated
and what will need to remain within certain areas of the school.
Review the time taken for the various admissions tasks and assess the staffing
requirements going forward with how that could be managed with a split location.
Other requirements
 Perform other ad hoc duties as requested by the Principal, Vice Principals & SLT.
This job description is not necessarily a comprehensive definition of the post. It is
representative only. Other reasonable duties may be allocated from time to time
commensurate with the general character of this post and its grading.
Health and Safety Responsibilities: In accordance with the provisions of the Health and
Safety at Work Act 1974 it is the responsibility of the post holder to take reasonable care for
the health and safety of yourself and of other persons who may be affected by your acts or
omissions at work; and co-operate with the School Bursar, Head teachers, Governors and
staff to enable them to perform or comply with its duties under statutory health and safety
provision.
Review and amendment
Your performance will be reviewed on a regular basis and ongoing support and supervision
will be provided. This job description will also be reviewed on a regular basis and may be
subject to modification at any time after consultation with the post holder.
Last Updated: January 2017 – Temo Admissions Role)
Signature of post holder:
…………………………………………………….. Date:
/
/
Signature of Chair of
Governors / Line Manager
……………………………………………………… Date:
/
/
Person Specification - Admissions Project Leader (Temporary)
You should have Knowledge of the Admissions Process
 Experience of the RS Admission System
 Ability to undertake a stand-alone role and work on own initiative.
 Excellent Customer Service Approach
 Tactful, diplomatic, with confidentiality is paramount.
 Excellent communication and interpersonal skills including an empathetic
manner
 Excellent IT skills; Word, Excel, Outlook, Publisher
 Excellent Attention to detail.
 Excellent organisational skills and ability to manage time effectively
 Flexible approach both in time and managing a varied workload
 Knowledge of the educational structure and requirements
 Emotionally Resilient
 Excellent team player
Last Updated: January 2017 – Temo Admissions Role)