BIDDING DOCUMENT
LOCAL PURCHASE OF MEDICINES THROUGH MULTIPLE VENDORS
(DAY TO DAY BASIS)
PUNJAB INSTITUTE OF MENTAL
HEALTH, LAHORE.
LOCAL PURCHASE OF MEDICINES THROUGH MULTIPLE VENDORS
(DAY TO DAY BASIS)
FOR THE YEAR 2017-18
Page 01 to 15
Page 1 of 15
OFFICE OF THE
EXECUTIVE DIRECTOR
PUNJAB INSTITUTE OF MENTAL HEALTH, LAHORE
No. ___________ /PIMH
Dated _______________
INVITATION FOR BIDS
Tender Price Non-refundable
Rs.500/-
Last date and time of receiving of tender
26-07-2017
10:00 a.m.
Date and time of opening of tender
26-07-2017
11:30 a.m.
Call deposit
Rs.100,000/- (CDR)
Venue
Committee Room of PIMH, Lahore.
TENDER FOR PREQUALIFICATION OF PHARMACIES / MEDICAL STORES
FOR THE DAILY LOCAL PURCHASE OF MEDICINE (DAY TO DAY)
FOR THE FINANCIAL YEAR 2017-18
Punjab Institute of Mental Health, Lahore invites sealed bids / tenders from Retail Venders
for the prequalification of pharmacies / medical stores for the daily LP of medicines (Day to Day).
1.
Interested eligible bidders may get the bidding document from office of AMS (Admn) PIMH
on submission of written application along with payment of non-fundable fee of Rs.500/- (Five
hundred only). Bidding documents shall be issued up to 24-07-2017 only during working hours.
2.
Rs.100,000/- (1%) of Hospital Budget of Local Purchase in the shape of Call Deposit along
with their quotation in favor of Executive Director, PIMH, Lahore is required, without which the offer
shall be ignored.
3.
Sealed bids are required to be brought in person by the authorized representative of the
interest bidders on (24-07-2017) till (10:00 a.m.) positively in the Committee Room, PIMH, Lahore.
The bids received till the stipulated date & time shall be opened on the same day at 11:30 am in the
presence of the bidders or their authorized representatives.
4.
Online tender through L.P. Website will be placed to top three prequalified vendors on daily
basis for the daily demand.
5.
Vendors will give their best maximum discount on Retail Price through online L.P. site.
6.
The successful vendor will supply the winning items within stipulated date & time.
EXECUTIVE DIRECTOR
Punjab Institute of Mental
Health, Lahore.
LIST OF MEDICINES ITEMS
List attached as Annexure “A”
Page 2 of 15
The medicines and their quantities given in Annexure “A” are based on previous year consumption,
patients turn over, disease pattern, prescription of consultants and stock position of bulk medicines.
Both medicines and quantities may have great variation & dispersion and it is one of the possibilities
that name of medicine mentioned in Annexure “A” may also not be required in the current fiscal
year.
Sr. No.
Brand Name
01.
Tab. Ativan 1mg
02.
Tab. Alpram 0.5mg
03.
Tab. Ibert Folic
04.
Tab. Valium 5mg
05.
Tab. Revotril 0.5mg
06.
Inj. 5% D/W 1000ml
07.
Inj. R/L 1000ml
08.
Inj. D/S 1000ml
09.
Inj. N/S 1000ml
10.
Distilled Water 5ml
11.
Tab. Deltacortril
12.
Tab. P.K merz
13.
Tab. Bevidox
14.
Ensure Powder 400mg
15.
Tab. Dulcolax
16.
Inj. Etosil
17.
Tab. Inderal 10mg
18.
Cap. Evion 400mg
19.
Tab. CaC 1000
20.
Inj. Serenace
21.
Tab. Getryl 2mg
22.
Lidosporin Ear Drops
23.
Tab. Treviamet 50/1000
24.
Cap. Valosef 500mg
25.
Tab. Movax 2mg
26.
Tab. Tonoflex-P
27.
Tab. Merol 25mg
28.
Tab. Ostium 25mg
29.
Tab. Sitaglumate 50/100
30.
Tab. Avelox 400mg
31.
Tab. Vital
32.
Tab. Sensival 25mg
33.
Tab. Neurobion
34.
Inj. Neurobion
35.
Syp. Cremafine
Page 3 of 15
Sr. No.
Brand Name
36.
Inj. Avil
37.
Syp. Mucain
38.
Provate G. Cream 15g
39.
Mospel Lotion
40.
Ventoline inhaler
41.
Tab. Silliver 200mg
42.
N/S 1000ml with iv set
43.
Tab. Denzan DS
44.
Tab. Aurora
45.
Tab. Urixin 400mg
46.
Insulin NPH
47.
Insulin R
48.
Tab. Vermox 500mg
49.
Inj. Risek 40ml
50.
Inj. Dicloran 75mg
51.
Inj. Flaygl 100ml
52.
Inj. Ventoline
53.
Inj. Valium 10mg
54.
Inj. Solu-Cortif 250ml
55.
Tab. Lasix 20mg
56.
Tab. Monis 10mg
57.
Cap. Immodium
58.
Tab. Concor 2.5mg
59.
Tab. Leflox 500mg
60.
Tab. Phenergon 25mg
61.
Tab. Ebixa 20mg
62.
Susp. Ulsanic
63.
Gentamycin Ear Drops
64.
Gauze Roll
65.
Pyodine 60ml, 450ml
66.
Eusol Solution
67.
Tab. Repose XR
68.
Travocort Cream
69.
Cap. Fefol Vit
70.
Bactroban Cream
71.
Citro Soda Sachet
72.
Cap. Evofix 400mg
73.
Tab. Nospa 40mg
74.
Syp. Tressorix
75.
Tab. Paliris XR 3mg
Page 4 of 15
Sr. No.
Brand Name
76.
Fucidin Cream
77.
Tab. Olan 5mg
78.
Inj. Etosil
79.
Inj. Gravinte
80.
Inj. Decadron 1ml
81.
Syp. Hepamerz
82.
Hydrozole Cream
83.
Inj. Suxamethonium
84.
Inj. Propofol
85.
Cap. Sangobion
86.
Peditrol ORS Sachet
87.
Cap. Tramol 50mg
88.
Tab. Lomotil
89.
Tab. Gravinate
90.
Tab. Motillium
91.
Calamine Lotion
92.
Tab. Ceregen
93.
Tab. Theograde
94.
Dermovate N Cream
95.
Tab. Avega SR
96.
Tab. Vitalize
97.
Tab. Arinac Fort
98.
Tab. Serc 16mg
99.
Cap. Fungon 150mg
100.
Tab. G.Pride 1mg
101.
Tab. Disprine 300mg
102.
Tab. Clopixol 25mg
103.
Tab. Moduratic
104.
Syp. Viydalin 120ml
105.
Tab. Slepzol
106.
Tab. Folic Acid
107.
Tab. Noclot 75mg
108.
Tab. Lipigat 20mg
109.
Fucidin Cream
110.
Syp. Citralka Liquid
111.
Tab. Zoloft 50mg
112.
Clinel Nebuliser
113.
Atem Nebuliser
114.
Tab. C.Con
115.
Polyfax Skin Ointment
Page 5 of 15
Sr. No.
116.
Brand Name
Polyfax Eye Ointment
Page 6 of 15
L.P. MEDICINES (DAY TO DAY) FOR THE FINANCIAL YEAR 2017-18
Sealed tender shall be addressed to the Executive Director, PIMH, Lahore.
Terms and conditions.
1.
Offer shall be valid for six months from the date of opening of tender.
2.
Prequalification will remain valid till 30th June 2018 and extendable for further three months
i.e. 30th September, 2018 without any notice.
3.
The prequalification of firms shall be executed in accordance with the PPRA rules (PPRA2014).
4.
Any offer not received as per terms and conditions of the tender enquiry is liable to be
ignored.
No offer shall be considered if : Received without call deposit
 The tender is unsigned.
 The offer is ambiguous.
 The offer is conditional.
 The offer is by telegram.
 Received after the last date and time of receipt.
 The offer is from a firm black listed, suspended, or removed from the approved list.
 The offer received with shorter validity than required in the tender enquiry.
5.
If the acceptance of tender issued during the validity period of the offer and not accepted by
the tenderer, the call deposit shall be forfeited and the store will be purchased at his risk
and cost.
6.
In case the contractor fails to execute the contract strictly in accordance with the terms and
conditions laid down in the contract. The CDR deposited by him shall be liable to be forfeited
and the store will be purchased at his risk and cost.
7.
A fix bid security i.e. 1% of Hospital Budget of Local Purchase (approximately Rs.100000/should be provided by the bidders.
8.
The successful bidder will provide performance warranty 2.5% of local purchase budget in
shape of CDR. (approximately Rs.250000/-)
9.
The local purchase contract shall be non-transferable and no part of the contract could be
sublet by the successful bidder without hospital approval.
10.
Store will be supplied on daily basis.
11.
Sale tax Registration Certificate should be attached.
12.
Valid Income tax and other Govt. Taxes will be deducted as per Government instructions.
13.
Any further instruction from the Government shall also be applicable.
14.
Supply reach at 3:00 pm maximum.
Page 7 of 15
SPECIAL CONDITIONS
15.
The vendors must have valid drug sale license, financially sound and well reputed.
16.
Availability of technical staff, computer & internet services.
17.
Availability of registered / qualified Pharmacist round the clock.
18.
Round the clock Pharmacy services.
19.
The vendors having proper arrangements for cold chain items, air conditioning system and
supplies must be available round the clock.
20.
The offered discount shall be from the maximum retail price of medicines fixed by the
Manufacturer / Sole Importers / Federal Ministry of Health, Islamabad.
21.
The vendors shall provide an attested copy of Drug sale license, National Identity Card,
National Income Tax No. along with the tender.
22.
The vendors has not been convicted by any court of law / Drug Court.
23.
The vendors is not blacklisted from any Government Institution / Hospital.
24.
The vendors must submit an attested certificate of judicial paper of worth Rs.50/undertaking that the firm is not black listed.
25.
The approved vendors cannot sublet the contract.
26.
The vendors will supply the medicines as per Drug Act 1976 / DRAP rule 2012 & Drug Sale
Rules there under.
27.
The vendors will submit bills on a monthly basis for payment.
28.
The vendors will provide an authentic price list of the medicines if and when required for
verification of bills.
29.
Deduction of Income Tax will be made as per prescribed rules.
30.
Keeping in view the operational exigencies, the Executive Director shall have the authority to
extend the local purchase contract up to three months to have fresh competition.
31.
The vendors shall have to accept any further condition introduced by Government.
32.
The supplied drugs shall be accompanied with warranty certificate as per the Drug Act, 1976
/ DRAP Act, 2012. Moreover, the contractor will be bound to provide the invoice of his
source of purchase if and when required.
33.
The vendors should have valid retail drug sale license and not wholesale license, and should
have comprehensive storage facilities for drugs.
34.
In case of any dispute the decision of Executive Director, PIMH will be final authority to
decide.
EXECUTIVE DIRECTOR
Punjab Institute of Mental
Health, Lahore.
Page 8 of 15
CERTIFICATE ON STAMP PAPER ON WORTH RS.50/1.
We hereby confirm that we have read carefully all the terms and conditions of your Tender
enquiry due for opening on 24-07-2017 for the supply of Medicines on daily basis. We agree
to abide by all instructions / conditions.
Name
Signature
Company Stamp
FIRM BIODATA
NAME OF THE FIRM
NAME OF THE PERSON
SIGNATURE OF THE TENDERER
POSTAL ADDRESS
TELEPHONE NO. OFFICE
MOBILE NO.
SALE TAX REGISTERATION NO.
N.I.C. NO.
NTN
Page 9 of 15
STAMP OF THE FIRM
PROPRIETOR DATA :
Name :
CNIC No.
Cell No.
Email :
Address :
QUALIFIED PERSON DATA :
Name :
CNIC No.
Cell No.
Email :
Address :
TENDER FOR THE DAILY LOCAL PURCHASE OF MEDICINES (DAY TO DAY)
FOR THE FINANCIAL YEAR 2017-18
TECHNICAL BID
The bidder is requested to furnish the following documents in the technical bid.
1.
Drug Sale License
2.
Previous experience / Past performance in any Government hospital.
3.
Financial Status / Bank Statement of one year.
4.
Certificate of National Tax Number.
5.
Income Tax return statement.
EVALUATION OF BIDS
The Procuring Agency shall evaluate the bids on the following criteria.
Evaluation Criteria : For the purposes of determining the technically responsive bid, the
following merit points system for weighing evaluation factors / criteria can be applied for the
TECHNICAL PROPOSALS. The number of points allocated to each factor shall be specified in the
Evaluation Report of each bid
Page 10 of 15
The top three technically accepted vendors will provide the medicines through online L.P
system.
Page 11 of 15
PREQUALIFICATION CRITERIA
Total Marks : 98
A)
B)
Passing Marks : 59
Compulsory Requirements
i)
Valid Drug Sale License
Yes
No
ii)
Located within radius of 10-KM
Yes
No
Non-Compulsory Requirements
Marking Criteria
(10)
1) Stock position (will be decided by the committee after inspecting the premises).
a)
More than 5-Million
Yes
No
(10)
b) Between 2-3 Million
Yes
No
(05)
c)
Less than 01-Million
Yes
No
(03)
2)
Qualified Person (from drug sale license)
(15)
a) Pharmacist
Yes
No
(10)
b) B-Category
Yes
No
(05)
3)
Availability of Q.P.
(08:00 am to 04:00 pm) (an affidavit on judicial paper Rs.50/- required)
4)
5)
6)
Yes
No
(10)
Conditions of Pharmacy (will be decided by the committee after inspecting
the premises).
(18)
i)
Cleanliness
Good
Fair
(03)
ii) Air-Conditioner
Available
Not Available (03)
iii) Generator/UPS
Available
Not Available (03)
iv) Refrigerator
Available
Not Available (03)
v) Sale purchase record of
Maintained
Not Maintained (03)
Narcotics & Steroids
vi) Inspection record
by Drug Inspector
Maintained
Not Maintained (03)
Financial status (will be calculated from bank statement & I.T. return)(20)
Annual turnover
More than 10-Million
(20)
Between 5-10 Million
(15)
Less than 5-Million
(10)
Availability of Computer & Net. (will be decided by the committee after
inspecting the premises).
7)
8)
Available
Previous Experience (copies of contract)
supplied L.P. in 03 or more than 03 institutes
supplied L.P. in 02 or less than 02 institutes
Chain Pharmacy
03 or more than 03-branches.
02-branches.
01-branch
Not Available (10)
(10)
(05)
(15)
(15)
(10)
Page 12 of 15
PAST PERFORMANCE FORM
Name of the Supplier / Retailer :
Name of the Purchaser /
Institution
Year of Contract
Purchase Satisfactory Report /
Certificate
Note :Bidder is required to attached all Certificate issued by Purchasers with this form.
Page 13 of 15
BID CHECK LIST
Name of the Firm
Documentary Evidence : Eligibility of the Bidders and Goods
Required Documentation
Column : 1
Checklist
(To be initiated
by the Bidder
against each
document)
Relevant Page
Number in the
Bid (To be filled
by the Bidder)
Supporting Documents
(To be filled by the Bidder with
name of the documents that
are submitted to meet the
requirement
Column : 2
Column : 3
Column : 4
Valid Drug Sales License
NTN Certificate
GST Certificate
Affidavit
Past Performance
Certificate
Tax Return (Last Fiscal
Year)
Bank Certificates
Professional Tax Certificate
Original Receipt of
purchase of Bidding
Document
Page 14 of 15
Sr. No.
Brand Name
01.
D/Syringes 1cc
02.
D/Syringes 5cc
03.
D/Syringes 10cc
04.
D/Syringes 20cc
05.
D/Syringes 50cc
06.
Nelton Catheter
07.
Lubrex Gel
08.
Blood sugar strip
09.
Blood sugar pricker
10.
Savlon Solution 500ml
11.
Drip set
12.
Urine Bag
13.
Glucometer
14.
B.P. Appratus
15.
Proline all sizes
16.
Catgut all sizes
17.
Branula all sizes
Page 15 of 15