2017-2018
Washington County 4-H
Federation Officer Nomination Application
Return to the
Extension Office
By July 17, 2017
Applications must be completed and mailed to the office by Monday, July 17 to be eligible to run for an office.
Name: ______________________________________________________________________________
Home Phone: __________________________________ Birthdate (mo/day/yr): ___________________
Address: ____________________________________________________________________________
City: _______________________________ Zip: ___________________________________________
Club: __________________________________________ No. of Years Completed in 4-H: __________
Grade this fall: _______________________ School: ________________________________________
Name(s) of Parent(s)/Guardian(s): ________________________________________________________
Please identify which Federation Office/s you would serve in, if elected. The duties are identified in the
Federation Office Job Descriptions (over). Rank your preferences (one is your first choice, two is your second
choice, etc.) Do not include in your rank order any offices you would not want. Note: All ten of these officers,
along with the six Adult Representatives, are part of the Federation Executive Board which meets monthly.
___ President
___ Vice President
___ Secretary
___ Youth Treasurer
___ Historian
___ North District Rep (please list the club you belong too__________________________________)
___South District Rep (please list the club you belong too___________________________________)
Please attach a brief (one page maximum) resume to give those who attend the Federation elections an
overview of your experience and accomplishments. Some things you may wish to include are: leadership
experiences, achievements, community service, education, work experiences and personal interests.
Federation Officer Job Descriptions
What is the Washington County 4-H Federation?
The Washington County 4-H Federation is the county-level program and policy decision-making body for the
Washington County 4-H club program. The full Federation is composed of youth and adult leaders from all 4-H
clubs. The Federation meets quarterly, in October, January, April, and July. The organization is guided by an
Executive Board composed of eleven youth and six adult representatives. The Executive Board meets the
months between Federation meetings, beginning in September.
Who is eligible to be on the Executive Board?
The Washington County 4-H Federation Constitution states that youth officers "shall be elected for a term of
one year only, but any given 4-H youth leader can hold a different office or position in ensuing years, providing
it is not the same office or position held in a previous year. No one club may have more than two youth leader
members on the Executive Board for any one year term. Youth leaders are 4-H members who are eligible to be
enrolled in the youth leadership project (presently in grades 7-12). At the July Annual Meeting, youth who have
completed grades 7-12 are eligible to vote and run for office. Youth must be enrolled in the Youth Leadership
project in the year in which you are a Federation officer."
What is the time commitment?
FEDERATION OFFICERS ARE EXPECTED TO ATTEND ALL FEDERATION AND EXECUTIVE
BOARD MEETINGS. THEY ARE USUALLY HELD ON THE FOURTH MONDAY OF EVERY MONTH
(unless otherwise noted). Officer candidates should consider their other time commitments when applying.
What are the duties?
President: Preside at all meetings, help prepare agendas for the meeting, make sure meeting place is ready,
make sure the program is ready, appoint committees, arrange for election of officers, represent the county at
special occasions.
Vice President: Preside at meetings when President is absent, assist the President in carrying out his or
her duties. Beginning in 2017, the Executive Board Vice President will not be responsible for running the
Ambassador Program. The Ambassadors will have their own leadership.
Secretary: Keep accurate minutes of all Federation and Executive committee meetings and submit them to
the Extension Office within two weeks following the meeting for distribution. Write letters for the
Federation.
Treasurer: Keep accurate record of all money received by the Federation and all money spent. Make a
report at each meeting including all money collected, all money spent, and the balance in the treasury. Pay
bills as approved by the Federation budget. Serve on the Federation's budget and audit committees.
Historian: Attend county events, take pictures, get information from clubs, and create or update the county
scrapbook.
Youth Representative: Gather information and questions from clubs in your area to discuss at Federation
meetings.
Adult Representative: Gather information from clubs in your area to discuss at Federation meetings.