FR620 Summary – Enrolment Reporting Initiative - Independent Study Register
This FR focuses on the necessary changes related to the following register:
http://www.edu.gov.on.ca/eng/document/forms/enrol/212112e.pdf
OnSIS Form Updates



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

‘Independent Study - Regular ADE’ field will be added to the student ‘School Enrolment’ form for secondary day
schools only.
‘Independent Study - High Credit ADE’ field will be added to the student ‘School Enrolment’ form for secondary day
schools only.
‘Independent Study - Regular ADE’ and ‘Independent Study - High Credit ADE’ fields to be collected three times a year
(October, March and June)
‘Independent Study - Regular ADE’ and ‘Independent Study - High Credit ADE’ fields are optional (online & batch)
Boards should only report the portion of ADE that was accumulated within each submission period.
‘Independent Study - Regular ADE’ and ‘Independent Study - High Credit ADE’ fields will not be pre-populated from
one submission to the next.
1
A new ‘Course Continued – Previous Year’ flag will be added to the Class Enrolment form to identify courses that started in
the previous year and continued into the current year.


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New flag applies to Secondary Day Schools, Night Schools and Adult Continuing Education Day schools only.
Flag will be pre-populated from one submission to the next within an academic year as long as the course is prepopulated.
New ‘Course Continued – Previous Year’ flag will be non-modifiable when pre-populated.
2
OnSIS Reference Table Value Updates
#
New /
Update /
Close
1.
Close
2.
Close
Table
Student Brd Res
Status Type
Student Brd Res
Status Type
Code
Close
Date
Open Date
English Description
06
2014/06/30
Independent Study
10
2014/06/30
Independent Study - Fully High
Credit
French Description
Comments
Database
#
Table/Field
Details
1.
Student_School_Enrolment
2.
Student_Class_Enrolment
ADE number(3,2)
HIGH_CREDIT_ADE number(3,2)
New field: COURSE_CONTINUED_FLAG varchar(1) – default ‘F’
Modify field: COURSE_INCOMPLETE_FLAG – default ‘F’
1.
New
Total ADE must be <= 0.69.
Error /
Warning
Timing
Critical Error Upon Entry
SE0148
Rule Value:
Error
Message
Code
&
English and French
Message
MSE0148
Total ADE must be <= 0.69.
New
Attendance Type must be ‘Part Critical Error Upon Entry
Time’ if Total ADE is > 0.00.
SE0149
Additional Notes
Open date: July 1, 2014
X
Total ADE = ‘Independent Study Regular ADE’ + ‘Independent Study
- High Credit ADE’
Total ADE range
(i.e. “0,0.69”)
2.
Data In
Error
Public – Secondary
Rule
Error /
Warning
Type
Business
Rule
Code
(Plus Business
Rule Value)
Public – Elementary
#
Action (New, Update,
Delete, Turn Off)
OnSIS Business Rule Updates
MSE0149
Attendance Type must be ‘Part
Time’ if Total ADE is > 0.00.
Open date: July 1, 2014
X
Total ADE = ‘Independent Study Regular ADE’ + ‘Independent Study
3
3.
New
Error /
Warning
Type
Error /
Warning
Timing
Attendance Type cannot be
Critical Error Board Sign
‘Full Time’ if Total ADE > 0 has
Off
been reported by another
school within the same cycle.
SE0150
MSE0150
Attendance Type cannot be
‘Full Time if Total ADE > 0 has
been reported by another
school within the same cycle.
Data In
Error
Additional Notes
Public – Secondary
Rule
Error
Message
Code
&
English and French
Message
Public – Elementary
Action (New, Update,
Delete, Turn Off)
#
Business
Rule
Code
(Plus Business
Rule Value)
- High Credit ADE’
Data in Open date: July 1, 2014
X X
Error:
OEN
Rule applies to active students only.
Refer to Appendix B – Active vs.
Inactive Students for details.
Total ADE = ‘Independent Study Regular ADE’ + ‘Independent Study
- High Credit ADE’ (calculate for
both active and inactive students)
Rule to check all schools within the
same academic year and cycle, by
comparing “O” data from other
schools to “P” data in the current
school.
4.
New
Total ADE cannot be >0 if
Critical Error Board Sign
student has been reported as
Off
Active and with an Attendance
Type of ‘Full Time’ in another
school within the same cycle.
SE0151
Data in Open date: July 1, 2014
error:
Total ADE cannot be >0 if
Total ADE = Independent Study OEN
student has been reported as
Regular ADE + Independent Study Active and with an Attendance
High Credit ADE
Type of ‘Full Time’ in another
Rule to check all schools within the
school within the same cycle.
same academic year and cycle, by
comparing “O” data from other
schools to “P” data in the current
school.
MSE0151
Refer to Appendix B – Active vs.
Inactive Students for details.
4
Error /
Warning
Type
Error /
Warning
Timing
Data In
Error
Additional Notes
5.
New
If Total FTE and Total ADE are Critical Error Upon Entry
both > 0 and either High Credit
FTE or Independent Study High Credit ADE is > 0 then
both High Credit FTE and
Independent Study - High
Credit ADE must be > 0.
SE0152
MSE0152
6.
New
If Total FTE and Total ADE are Critical Error Upon Entry
both > 0 and either High Credit
FTE or Independent Study High Credit ADE is > 0, then
both High Credit FTE and
either Independent Study High Credit ADE must be > 0.
SE0152
MSE0152
Open date: July 1, 2014
If Total FTE and Total ADE are
both > 0 and either High
Credit FTE or Independent
Study - High Credit ADE is > 0,
then both High Credit FTE and
Independent Study - High
Credit ADE must be > 0.
Total ADE = Independent Study Regular ADE + Independent Study High Credit ADE
7.
8.
Update
Update
Both High Credit FTE and
Independent Study - High
Credit ADE must be 0 if
student has an IEP in current
submission.
Critical Error School Sign- SE0135
Off
Student should have either
Warning
High Credit FTE > 0 or
Independent Study - High
Credit ADE > 0 in the current
submission if either High Credit
FTE > 0 or Independent Study High Credit ADE > 0 was
Board SignOff
School Sign- SE0136
Off
Board SignOff
Data in Open date: July 1, 2014
Error:
If Total FTE and Total ADE are OEN
Total ADE = ‘Independent Study both > 0 and High Credit FTE or
Regular ADE’ + ‘Independent Study
Independent Study - High
- High Credit ADE’
Credit ADE is > 0 then both
High Credit FTE and
Independent Study - High
Credit ADE must be > 0.
MSE0135
Public – Secondary
Rule
Error
Message
Code
&
English and French
Message
Public – Elementary
Action (New, Update,
Delete, Turn Off)
#
Business
Rule
Code
(Plus Business
Rule Value)
X
Total FTE = Regular FTE + High
Credit FTE
Data in Open date: July 1, 2013
Error:
OEN
X
Open date: July 1, 2013
X
Both High Credit FTE and
Independent Study - High
Credit ADE must be 0 if
student has an IEP.
MSE0136
Data in
Either High Credit FTE or
Error:
Independent Study - High
OEN
Credit ADE should be > 0 in the
current submission, if either
High Credit FTE > 0 or
Independent Study - High
Rule applies to Active Students
only. Refer to Appendix B – Active
vs. Inactive Students for details.
5
Error /
Warning
Type
Error /
Warning
Timing
reported in the previous
submission.
9.
Update
Both High Credit FTE and
Warning
Independent Study - High
Credit ADE should not be > 0 if
student has an active SAL
record in the current
submission.
Data In
Error
Additional Notes
Public – Secondary
Rule
Error
Message
Code
&
English and French
Message
Public – Elementary
Action (New, Update,
Delete, Turn Off)
#
Business
Rule
Code
(Plus Business
Rule Value)
Credit ADE > 0 was reported in
the previous submission.
School Sign- SE0137
Off
MSE0137
Both High Credit FTE and
Independent Study - High
Credit ADE should not be > 0 if
student has an active SAL
record in the current
submission.
Board SignOff
Data in Open date: July 1, 2013
Error:
OEN
Definition of active SAL record:
Student has a SAL record in the
current submission and the SAL
Program End Date is null.
Rule applies to Active Students
only. Refer to Appendix B – Active
vs. Inactive Students.
10. Update
11. Update
Both High Credit FTE and
Warning
Independent Study - High
Credit ADE should not be > 0 if
student is in grades 9-11.
Upon Entry
SE0138
MSE0138
School Sign- Rule values:
Both High Credit FTE and
Grade types,
Off
Independent Study - High
colon delimited Credit ADE should not be > 0 if
Board Sign- (“9:10:11:P9”) student is in grades 9-11.
Off
If Reach Ahead flag is checked Critical error Upon Entry
then both High-Credit FTE and
Independent Study - High
Credit ADE must not be > 0.
SE0139
MSE0139
Data in Open date: July 1, 2013
Error:
OEN
Open date: July 1, 2013
If Reach Ahead flag is checked
then both High-Credit FTE and
Independent Study - High
Credit ADE must not be > 0.
6
12. Update
13. New
14. Close
15. New
Error /
Warning
Type
Error /
Warning
Timing
Both High Credit FTE and
Critical error Upon Entry
Independent Study - High
Credit ADE must not be > 0, if
student is 21 years of age or
older.
SE0140
Independent Study - High
Critical error Upon Entry
Credit ADE can only be > 0 if
Board Residence Status = Pupil
of the Board or Shared.
SE0141a
High Credit FTE should be > 0 Warning
or Board Residence Status
should be “Independent Study
Fully High Credit” if student is
active at multiple schools in
the same submission and a
High Credit FTE > 0 or Board
Residence Status =
“Independent Study Fully High
Credit” has been reported by
at least one school.
Board SignOff
SE0142
Either High Credit FTE or
Independent Study - High
Board Sign-
Warning
Data In
Error
Additional Notes
MSE0140
Open date: July 1, 2013
Both High Credit FTE and
Independent Study - High
Credit ADE must not be > 0, if
student is 21 years of age or
older.
Note: Age is calculated as of
December 31st of current academic
year.
MSE0141a
Open date: July 1, 2014
Public – Secondary
Rule
Error
Message
Code
&
English and French
Message
Public – Elementary
Action (New, Update,
Delete, Turn Off)
#
Business
Rule
Code
(Plus Business
Rule Value)
X
Independent Study - High
Credit ADE can only be
Board Residence reported if Board Residence
Status (i.e.
Status = Pupil of the Board or
“01:08”)
Shared
Rule value:
SE0142a
MSE0142
Data in
Error:
High Credit FTE should be >0 or OEN
Board Residence Status should
= Independent Study Fully High
Credit if student is active at
multiple schools in the same
submission and a High Credit
FTE >0 or Board Residence
Status = Independent Study
Fully High Credit has been
reported by at least one
school.
SE0142a
Open date: July 1, 2013
Close Date: June 30, 2014
X
Rule will examine active student
school enrolment within the school
(Pending data) and all the other
schools (PSEC only) across all
boards within the same submission
period (Operational data).
High Credit definition:
High Credit FTE > 0
Or
Board Residence Status should =
Independent Study Fully High Credit
Data in Open date: July 1, 2014
Error:
7
16. New
Error /
Warning
Type
Error /
Warning
Timing
Credit ADE should be > 0 if
student is active at multiple
schools in the same submission
and either a High Credit FTE >
0 or Independent Study - High
Credit ADE > 0 has been
reported by at least one
school.
Off
If ‘Course Continued –
Warning
Previous Year’ flag is checked
then a matching Incomplete
(Class Enrolment) Course
should exist for the student in
the previous year.
School Sign
Off
Board Sign
Off
Data In
Error
Additional Notes
Public – Secondary
Rule
Error
Message
Code
&
English and French
Message
Public – Elementary
Action (New, Update,
Delete, Turn Off)
#
Business
Rule
Code
(Plus Business
Rule Value)
Either High Credit FTE or
OEN
Independent Study - High
Credit ADE should be > 0 if
student is active at multiple
schools in the same submission
and either a High Credit FTE >
0 or Independent Study - High
Credit ADE > 0 has been
reported by at least one
school.
CE0085
MCE0085
Data in
Error:
If ‘Course Continued –
OEN:
Previous Year’ flag is checked Class
then a matching Incomplete
Code (Class Enrolment) Course
Course
should exist for the student in Code
the previous year.
SEE SPECS FOR EXTRA
CONDITIONS.
Open date: July 1, 2013
X
Check across all schools in previous
academic year.
An Incomplete course is where
course ‘Incomplete flag’ checked.
If the same course is found multiple
times for the student in the
previous year, rule applies to the
latest course.
17. Update
1.
2.
LDC cannot be substituted
or compulsory unless LDC
Compulsory Flag is Yes.
For MDC, only a
compulsory flagged course
can be flagged as
substituted.
MCE0023
See main specs.
Rule reworded.
8
Error /
Warning
Type
Error /
Warning
Timing
Additional Notes
3.
18. Update
(notes
only)
19. Close
20. Close
21. Update
DCC cannot be
Substituted, Continued –
Previous Year, and
Compulsory.
Where the student is Active, if Critical error Upon Entry
the student Total FTE = 0.00
then the Board Residence
Status must be one of the
following:
06 - Shared Student or
08 - E-Learning or
09 - Independent Studies
10 - "Independent Study Fully
High Credit".
Data In
Error
Public – Secondary
Rule
Error
Message
Code
&
English and French
Message
Public – Elementary
Action (New, Update,
Delete, Turn Off)
#
Business
Rule
Code
(Plus Business
Rule Value)
SE0079
MSE0079
Rule value:
Board Residence
Statuses, colon
delimited
(“06:08:09:10”)
Student Total FTE = 0.00 then
Board Residence Status must =
"Shared Student" or "ELearning".
If Student Board Residence
Critical error Upon Entry SE0061
Status is Independent Studies
or Independent Study Fully
School Sign- Rule value:
High-Credit then Attendance
off
Student Board
Type must be Part-time and
Residence
the Total FTE must be 0.00.
Statuses, colon
delimited
(“06:10”)
Board Resident Status types: Critical error Upon Entry SE0075
“Independent Study” (“06”)
and “Independent Study Fully
School SignHigh- Credit” (“10”) are valid
off
for Public Secondary schools
only.
Total FTE must be within the Critical Error Upon Entry SE0026
selected attendance type
range, UNLESS Board
School Sign- Rule value:
Residence Status is one of the
off
Board Residence
following:
Statuses for
MSE0061
Note: This business rule applies to
Active Students only. Refer to
Appendix B – Active vs. Inactive
Students for details.
Total FTE = High Credit FTE +
Regular FTE
Note: codes 09 and 10 were closed
on 2014/06/30; rule applies to
these codes on and before this
date.
Close Date: June 30, 2014
Student Board Residence
Status = "Independent Study",
then Attendance Type must =
"Part-time" and the Total FTE
must = 0.
MSE0075
Close Date: June 30, 2014
MSE0026
Open date = July 1, 2005
FTE must be within selected
Attendance Type range.
Note: rule should not be triggered
when total ADE > 0. See rule
SE0026b for this situation.
9
Error /
Warning
Type
Error /
Warning
Timing
-06 - Independent Studies
-08 - Shared Students
-09 - E-Learning
-10 - Independent Study Fully
High-Credit,
then Total FTE = 0.
which total
FTE=00, colon
delimited
(“06:08:09:10”)
Data In
Error
Additional Notes
Cross-validate with Attendance
type:
ATTENDANCE_TYPE.FROM_FTE
ATTENDANCE_TYPE.TO_FTE
i.e.
PUBLICLY
FUNDED
ATTENDANCE GRADE
FROM
TYPE CODE
FLAG
FTE
FT
HT
B
E
0.7
0.5
PT
B
0.04
Note:
Elementary Schools:
ATTENDANCE_TYPE.
PUBLICLY_FUNDED_GRADE_FLAG =
“K” or “E” or “B”
Secondary Schools:
ATTENDANCE_TYPE.
PUBLICLY_FUNDED_GRADE_FLAG =
“S” or “B”
Elementary Schools: Total FTE =
Regular FTE
Secondary Schools: Total FTE = High
Credit FTE + Regular FTE
Note: if either field is NULL then
consider as 0. Rules SE0070 and
SE0070a to cover the mandatory
aspect of the 2 fields.
22. New
If Total ADE > 0 then total FTE Critical Error Upon Entry
must be within the range 0 -
SE0026b
MSE0026b
Public – Secondary
Rule
Error
Message
Code
&
English and French
Message
Public – Elementary
Action (New, Update,
Delete, Turn Off)
#
Business
Rule
Code
(Plus Business
Rule Value)
TO
FTE
1
0.51
0.69
Cross-validate with Attendance
10
Error /
Warning
Type
Error /
Warning
Timing
0.69 (i.e. the upper limit FTE
defined for Attendance type
=Part Time).
23. New
Total ADE must be <= 0.69
across all schools.
Critical Error Board Sign
Off
SE0148a
Rule Value:
Max Total ADE
(i.e. “0.69”)
24. New
Where the student is Active, if Critical error Upon Entry
the student Total FTE = 0.00
and Total ADE = 0.00 then the
Board Residence Status must
be one of the following:
08 - Shared Student or
09 - E-Learning
SE0079a
Rule value:
Board Residence
Statuses, colon
delimited
(“08:09”)
Data In
Error
Additional Notes
If Total ADE > 0 then total FTE
must be within the range 0 0.69.
type:
SE0148a
Total ADE must be <= 0.69
across all schools.
Open date: July 1, 2014
MSE0079a
Student Total FTE = 0.00 and
Total ADE = 0.00 then Board
Residence Status must =
"Shared Student" or "ELearning".
Open Date: July 1, 2014
Public – Secondary
Rule
Error
Message
Code
&
English and French
Message
Public – Elementary
Action (New, Update,
Delete, Turn Off)
#
Business
Rule
Code
(Plus Business
Rule Value)
ATTENDANCE_TYPE.TO_FTE for
code ‘PT’ - Part time.
X
Total ADE = ‘Independent Study Regular ADE’ + ‘Independent Study
- High Credit ADE’
Rule to check all schools within the
same submission period, by
comparing “O” data from other
schools to “P” data in the current
school.
Note: This business rule applies to
Active Students only. Refer to
Appendix B – Active vs. Inactive
Students for details.
Total FTE = High Credit FTE +
Regular FTE
Total ADE = High Credit ADE +
Regular ADE
11
New OnSIS Reports
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

New school detail and summary verification reports will be created to display Independent Study students and the corresponding ADE.
New board summary reports will also be created to display Independent Study ADE at the board level.
Details for the new school verification and board summary reports will be included in FR618 – School verification and Board Summary Report updates
12