is soliciting
Requests for Bids
for
Rental of County Owned
Ball Diamonds through the
2014 baseball season.
Bid # 047-13
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Bettis Family Sports Complex Quad = Pee Wee 1, Pee Wee 2, Harold North, Gopher 2
Bettis Family Sports Complex JR/Pony = Jerry Robertson Field, Pony Field
Lake Shawnee Girls Softball Complex = Fields 1, 2, 3, 4
Other complexes as defined in this document.
Submit all info by Oct 31, 2013.
For anyone not willing to bid, once the bid process is finished, the facilities are available for
2014 rentals starting Dec. 2, 2013. If a weekend or quad isn’t listed that you would prefer to bid
on, please list date and field preference.
After the bid process is finished, winning bidders will be notified to negotiate a contract.
Information Requested
Qualifications should address:
1) Management profile: Briefly describe your business/management team and individuals.
Address the size, experience and years of service of your business/management team.
2) Communication: How will contact with our department occur throughout the duration of
the dates provided? Describe the communication between you and the teams prior, during
and post tourney.
3) Provide qualifications as a tourney director and/or business.
4) References: Provide names and information of appropriate contacts in relation to former
tourneys, city or county agencies, state agencies, or past employers.
5) Provide opportunities of future ideas or post season play for our community.
6) The tournament director will work with our local umpire contact, Topeka Premier
Umpire Association in relation to scheduling umpires for tournaments.
7) Descriptions of how you identify, qualify, or recruit potential teams for the tourney dates.
8) Describe how you will work with local hotels, businesses, restaurants, to involve or
promote the sponsorships they provide.
9) Please mark the dates requested, the compensation to the county and the number of teams
expected.
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Bettis Family Sports Complex
Complex address:
3025 SE Croco Rd
Topeka, KS 66605
Two (2) concession stands, ticket booth, multiple paved parking lots, restrooms are located in the middle of the quad
and south end of the complex. Complex is located near Northeast corner of Lake Shawnee, easily accessible from I70; Retail shopping, hotels, restaurants all within five (5) minutes of the fields.
Pee Wee 1, Pee Wee 2 (240’ fences), Harold North Field, Gopher 2 (260’ fences):
Portable mounds, 60’, 65’, 70’ bases, sound system, Musco lighting, bleacher seating, scoreboards, artificial turf
infields, portable mounds, natural grass outfields, fenced bullpens, concessions, restrooms, covered dugouts w/
water source, viewing tower for public use, irrigation system. Tournament director shall have access to staff office
throughout duration of each game.
Jerry Robertson Field
Bleacher seating for 300 spectators plus other great viewing areas for lawn chairs; backstop netting allowing
for optimal spectator viewing
Sound system with PA and audio hookups available
Scoreboard and programmable marquee in centerfield
Field turf infield, foul lines, and warning track; natural grass outfield, clay mound
Field dimensions: Left 330’ Center 400’ Right 320’
Large spacious and safe dugouts with lighting and heat; MUSCO field lighting
Batting cage near first base dugout, Big Bubba for batting practice, fenced bullpens, various field equipment
available for use
Pony Field
Bleacher seating for 300 spectators plus other great viewing areas for lawn chairs; backstop netting allowing
for optimal spectator viewing
Sound system with PA and audio hookups available
Scoreboard and programmable marquee in leftfield
Field turf infield, foul lines and warning track; natural grass outfield, turf mound; fenced bullpens
Field dimensions: Left 300’ Center 385’ Right 300’
Large spacious and safe dugouts with lighting; MUSCO field lighting
Multipurpose Field
Full size soccer field or three (3) smaller soccer fields; tball, flag football, and soccer will utilize the site;
sound system, Musco lighting, bleacher seating, scoreboard, artificial turf playing surface
Other attractions include:
Lake Shawnee Girls Softball Complex, Lake Shawnee Swim Beach, Lake Shawnee Marina- Paddleboat or Canoe
Rental, Lake Shawnee Golf Course, Lake Shawnee Campground and disc golf course, open space, multiple
playgrounds and trails, tennis courts, sand volleyball courts, shelter available for rent
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Lake Shawnee Girls Softball Complex
Complex address:
3421 SE Leisure Lane
Topeka, KS 66605
MUSCO complex lighting; newly renovated field 1 and 2; scoreboards, backstop netting allowing for optimal
spectator viewing; black plastic coated fencing, large spacious and safe dugouts; fenced bullpens near dugouts;
fields accommodate ages 4 through collegiate level, irrigation system, concessions stand and parking lot is located
on south end of the complex. Restrooms are located on the east side of the complex. Tournament director shall have
access to staff office throughout duration of each game.
Field 1
Ages 8U-18U, 200’ fence, 60’ bases, field sound system, Musco lighting, bleacher seating, scoreboard with
marquee, scorer’s table, improved playing surfaces, drainage and irrigation system
Field 2, 3, 4
Ages 8U-18U, 200’ fence, 60’ bases, field sound system, Musco lighting, bleacher seating, scoreboards,
scorer’s table, improved playing surfaces
Instructional Field
Ages 6U, fencing, bleacher seating, improved playing surfaces
Complex is located on West side of Lake Shawnee (29 th and West Edge Rd), easily accessible from I-70; Retail
shopping, hotels, restaurants all within five (5) minutes of the fields.
Other attractions include:
Bettis Family Sports Complex, Lake Shawnee Swim Beach and Marina- Paddleboat or Canoe Rental
Lake Shawnee Golf Course, Lake Shawnee Campground and disc golf course, open space, multiple playgrounds and
trails, tennis courts, sand volleyball courts, shelter available for rent
Shawnee North Community Park
Community Center
300 NE 43rd Street
Topeka, KS 66617
(785)286-0676
(785)286-3358
Renovated restrooms, MUSCO lighting, temporary fence available, net backstops w/ padding, bleacher seating,
shade structures, electrical outlets located at each field
Field format: quad with concessions and restrooms in the center of the complex; 300’ fences (3), 250’ fence
(1)
Infields- shale surfaces; outfields are natural grass with warning tracks on large diamonds, covered dugouts, .
Base lengths- 60’, 65’ on quad; #1 and #2 play 70’ and 80’ base lengths as well
Shawnee North Park - community center, tennis courts, sand volleyball courts, paved parking, playground, Shawnee
North Family Aquatic Park, shelter, trail, and natural space
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Rueger Softball Complex
Complex address:
2801 S Kansas
Topeka, KS 66611
(785)266-6756
Tournament lighting, bleacher seating, shade structures, quad field layout with restrooms in the center of the
complex and raised gazebo for public viewing, full service concession stand, scoreboards, electrical outlets located
at each field.
Field format: 300’ fences (4) with safety cap, temporary fence set at 250’ available on all diamonds
Infields- shale surfaces; outfields are natural grass, covered dugouts, base lengths- 60’, 65’ on quad
Paved parking that encompasses the complex with one main entrance, children’s play area between Field 1
and 4 with safety netting, various walkup access entrances
Complex is located 3 miles west of Lake Shawnee on 29 th Street, multiple restaurants and hotels within 1 mile of the
complex, close to downtown Capitol area.
Felker Park Softball Complex
Complex address:
2504 SW Gage
Topeka, KS 66614
(785)273-6170
Restrooms, Musco lighting, bleacher seating, paved parking with security lighting, scoreboards, full service
concession stand with eating area, covered dugouts and electrical outlets located at each field
Field format: fields 1 and 2 grouped together, Field 3 located behind concession stand, field 4 located near
open space east of concession stand.
Infields are shale surfaces; outfields are natural grass with warning tracks; 285’ fences (4), setup for portable
fence at 225’ on all diamonds (4)
Base lengths- 60’, 65’ on field 3 and 4; 60’ 65’ 70’ available on field 1 and 2.
Warm-up areas surround the complex; Kossover Tennis Center, bocce courts, soccer fields, Shunga walking trails
and natural areas surround the complex. Many restaurants and parks close to the complex.
Shawnee South Community Park
Community Center
6715 SW Westview Dr
Topeka, KS 66619
(785)862-1630
Two (2) lighted fields with restrooms, bleacher seating, paved parking, open space with playground, Velma K. Paris
Community Center, Forbes Golf Course
275’ fences, 60’, 65’, 70’ base lengths
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Highland Park Baseball/Dornwood Softball Complex
Complex address:
2815 SE 25th
Topeka, KS 66605
(785)368-3808
Restrooms and lighted fields, bleacher seating, covered dugouts with electrical outlets located at each field, infields
are silt surfaces, outfields are natural grass, paved parking, multiple restaurants and shopping along with Lake
Shawnee less than 1 mile.
Highland Park Baseball
Field format: Field A and B on south end of the complex, Field C and D on the east end of the complex;
Concessions and restrooms in the center of the complex.
Field A: 370’ at center; 280’ at lines. Base lengths- 60’, 90’; pitching mound
Field B: 300’ at center; 250’ at lines. Base lengths- 70’, pitching mound
Field C: 200’ at center; 175’ at lines. Base lengths- 60’, temporary pitcher’s plate
Field D: 300’ at center; 250’ at lines. Base lengths- 60’, temporary pitcher’s plate
Dornwood Softball
Field format: Three fields along west end of complex with concessions and restrooms near the south end of field 1.
Scoreboards on all three fields and pitching warm up areas
Field 1; 225’ at center; 175’ at lines. Bases lengths- 60’
Field 2; 225’ at center; 175’ at lines. Bases lengths- 50’, 60’
Field 3; 225’ at center; 225’ at lines. Bases lengths- 60’
Gage Diamond 1
Field address:
635 SW Gage Blvd
Topeka, KS 66606
(785)368-3808
One (1) lighted field with restroom nearby, bleacher seating, paved parking. Located near 10 th and Gage within
Gage Park, which has numerous attractions. 285’ fence, 60’, 65’base lengths
Santa Fe Park
Complex address:
1301 NE River Road
Topeka, KS 66616
(785)368-3808
Two (2) lighted fields with restrooms, bleacher seating, paved parking, open space with playground, Oakland
Community Center within ¼ mile, 250’ fences, 60’, 65’ base lengths
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Major Palm Park
Field address:
1815 SW 37th
Topeka, KS 66611
(785)368-3808
One (1) lighted field with restrooms, bleacher seating, paved parking, open space with playground,
275’ fences, 60’, 65’base lengths
Crestview Park
Field address:
4801 SW Shunga Dr
Topeka, KS 66614
(785)368-3808
One (1) lighted fields, NO restrooms, bleacher seating, paved parking, open space with playground,
285’ fences, 60’, 65’base lengths, Crestview Community Center & shelter located across parking lot
McDonald Baseball Diamond
Field address:
SW Shunga Dr & SW Murrow Ct
Topeka, KS
(785)368-3808
Restrooms, bleacher seating, open space with playground and Shunga walking trail and natural area, paved parking
One (1) lighted field, paved parking, open space with playground.
Grass infield, pitching mound at 60’6”, 90’ base lengths; 380’ center, 310’ right and left with warning tracks,
covered dugouts with warm up area
Oakland-Billard Baseball/Softball Park
Complex address:
801 Ne Poplar St
Topeka, KS 66616
(785)368-3808
Two (2) lighted baseball fields and one (1) youth baseball/softball field; restrooms, bleacher seating, paved parking,
open space with playground, Oakland Community Center, pool, and other park amenities available.
Baseball fields (Pony) 320’ fences, 65’, 90’ base lengths; (Colt): 360’ at center fence, 335’ at lines, 65’,
90’base lengths
Youth Field (Mustang): 200’ fence at center, 170’ at lines, 60’ base lengths
Portable mounds recommended
All parks guidelines and information available at http://parksandrec.us
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Event
Dates
March 15-16
March 22-23
March 29-30
April 5-6
April 12-13
April 19-20
April 26-27
May 3-4
May 10-11
May 16-18
May 23-25
May 30-June 1
June 6-8
June 13-15
June 20-22
June 27-29
July 4-6
July 11-13
July 18-20
July 25-27
Aug 1-3
Aug 29-31
Sept 5-7
Sept 12-14
Sept 19-21
Sept 26-28
Bettis Family
Sports Complex
Fields
Compensation to
County & Estimated
# of Teams
Quad
JR/Pony
Quad
JR/Pony
Quad
JR/Pony
Quad
JR/Pony
Quad
JR/Pony
Quad
JR/Pony
Quad
JR/Pony
Quad
JR/Pony
Quad
JR/Pony
Quad
JR/Pony
Quad
JR/Pony
Quad
JR/Pony
Quad
JR/Pony
Quad
JR/Pony
Quad
JR/Pony
Quad
JR/Pony
Quad
JR/Pony
Quad
JR/Pony
Quad
JR/Pony
Quad
JR/Pony
Quad
JR/Pony
Quad
JR/Pony
Quad
JR/Pony
Quad
JR/Pony
Quad
JR/Pony
Quad
JR/Pony
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Oct 3-5
Oct 10-12
Oct 17-19
Oct 24-26
Quad
JR/Pony
Quad
JR/Pony
Quad
JR/Pony
Quad
JR/Pony
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Event
Dates
Lake Shawnee
Girls Complex
Fields
1, 2, 3, 4
Compensation to the
County & Estimated
# of teams
March 29-30
April 5-6
April 12-13
April 18-20
April 25-27
May 2-4
May 9-11
May 16-18
May 23-25
May 30-June 1
June 6-8
June 13-15
June 20-22
June 27-29
July 4-6
July 11-13
July 18-20
July 25-27
Aug 1-3
Aug 29-31
Sept 5-7
Sept 12-14
Sept 19-21
Sept 26-28
Oct 3-5
Oct 10-12
10
Oct 17-19
Oct 24-26
11
Contact Persons for this Request for bids are:
Randy Luebbe, 785-251-2607
Brian Toby, 785-286-3358
Michele Hanshaw, Shawnee County Purchasing
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