Revision:
A
July 7, 2012
User Manual
Referees' Game Report E-Form
Developed and provided in cooperation by the York Unified
Soccer Association (York USA) and the York Area Soccer
Referees Association (YASRA).
rsnyder
1103/10
Table of Contents1.
2.
1
1.1.
About this Document .................................................................................................. 1
1.2.
Prerequisites ................................................................................................................ 1
1.3.
How it Works .............................................................................................................. 1
1.4.
About Digital IDs and Signatures ............................................................................... 3
1.4.1.
Digital IDs ............................................................................................................ 3
1.4.2.
Digital Signatures................................................................................................. 3
Create a Digital ID and Signature ...................................................................................... 4
2.1.
Background ................................................................................................................. 4
2.1.1.
2.2.
3.
Getting Started
Approved Digital ID and Signature Constructs ................................................... 4
Create Your Digital ID and Signature ......................................................................... 5
2.2.1.
Determine Appearance......................................................................................... 5
2.2.2.
Create Your Digital ID......................................................................................... 5
2.2.3.
Customize Your Digital Signature Appearance ................................................... 8
Completing the Referees’ Game Report .......................................................................... 11
3.1.
Introduction ............................................................................................................... 11
3.2.
Access the Form ........................................................................................................ 11
3.3.
Complete Your Report .............................................................................................. 12
3.3.1.
Complete Page 1 ................................................................................................ 12
3.3.2.
Complete Page 2 ................................................................................................ 14
3.3.3.
Submit Report .................................................................................................... 16
1 Getting Started
1.1. About this Document
While online, PDF-based forms are common place and generally familiar to most internet
uses, the Referees’ Game Report E-Form includes functional capabilities that make
completing, saving, printing, and submitting the your reports much simpler than in the past.
This document provides:

Prerequisite tools and technologies required to complete and submit the form.

Background information to give you a basic understanding of how the form is
processed.

Procedures for preparing to complete, completing, and then submitting your form.
1.2. Prerequisites
The following tools and technologies are required prerequisites for accessing, completing,
and submitting the Referees’ Game Report E-Form:

Internet access.

Web browser

Adobe Reader or Adobe Acrobat

A Digital Signature/ID
Adobe Reader is available as a free download (click here for Reader) while Adobe Acrobat
must be purchased (click her for Acrobat). Adobe Reader is sufficient for accessing,
completing, and submitting the form. A Digital Signature/ID can be created using either
Adobe Reader or Acrobat.
1.3. How it Works
The new Referees’ Game Report E-Form and the associated submission process is intended
to streamline and simplify the handing of game reports while getting the form into the hands
of both the York USA League Administrator and the YASRA Referee Assignor as quickly as
possible.
As illustrated in Figure 1, the new process includes three basic processes, each of which
consists of a series of manual and automated steps.
1. Create Your Digital ID and Signature (new users only)
a. Determine how you want your Digital Signature to appear when electronically signing your
Referees’ Game Reports.
b. Create Your Digital ID “self-certifying” your ID serving as proof of your identity.
c. Customize the appearance of your Digital ID as it will be used as your Digital Signature.
d. Save your Digital ID and Signature for use when signing your electronically submitted
Referees’ Game Reports (your Digital ID is actually saved after it is created and then again
saved automatically when you apply an appearance creating your Digital Signature).
2. Complete Your Game Report
Referees' Game Report E-Form User Manual
Getting Started
About this Document
Page |1
a. Go to the York USA website (www.yorkusa.org) and open the Referees Game Report E-Form
(Game Reports  Referees’ Game Report).
b. Enter your report data in the fields provided on this electronic version of the Referees’ Game
Report form.
c. Digitally sign your game report using the Digital ID and Signature created in the Create Your
Digital ID and Signature process.
d. Click the “Submit Report” button on the bottom of Page 2 of the completed electronic game
report.
3. Submission Process (a series of manual and automated functions).
a. The process first automatically launches the Adobe Save dialog prompting you to save a copy
of your completed game report to your computer.
b. Next, the process automatically launches the Adobe Print dialog prompting you to print one
or more copies of your completed game report for submission to the League Office along with
your Game Line-up Sheets using the USPS.
c. Finally, the process automatically launches the Adobe Email Client selection dialog
prompting you to email a copy of your completed game report to the YASRA Referee
Assignor.
Submission Process
New
User
Existing
User
Create Your
Digital ID &
Signature
Complete
Your Game
Report
Determine
Appearance
Open
Form
Create
Digital ID
Enter
Report Data
Customize
Digital
Signature
Digitally
Sign Form
Save Digital
ID &
Signature
Retreive
and Apply
Digital
Signature
Submit
Form
Clicking the “Submit Form” Button
initiates three actions:

Save the form using a unique name
for your records.

Print the form for hard copy
submission to the League Office.

Email the form for electronic
submission to the Referee Assignor.
Save
Completed
Form
Your
Computer
Hard Drive
Print
Completed
Form
Internet
Referee Assignor
Email
Completed
Form
Report
Lineup
Lineup
Mail to:
York USA
651 Lombard Road
#222
Red Lion, PA 17356-9054
League Office
Figure 1 How It Works
Referees' Game Report E-Form User Manual
Getting Started
How it Works
Page |2
1.4. About Digital IDs and Signatures
1.4.1. Digital IDs
A Digital ID is like a driver’s license or passport. It proves your identity to those people and
organizations that you communicate with electronically. A Digital ID usually contains your
name and email address, the name of the company that issued your Digital ID, a serial
number, and an expiration date, or similar forms of data.
You must have a Digital ID to sign and submit the Referees’ Game Report E-Form
electronically.
NOTE
A self-signed Digital ID and self-generated Digital Signature are adequate for signing the
Referees’ Game Report E-Form.
1.4.2. Digital Signatures
A Digital Signature, like a conventional handwritten signature, identifies the person signing a
document. Unlike a handwritten signature, a digital signature is difficult to forge because it
contains encrypted information that is unique to the signer and easily verified.
Figure 2 illustrates a Digital Signature as it might appear on a PDF from where the shaded
area represents to form's signature field.
Figure 2 Digital Signature on a PDF Form Example
Signatures that certify an Adobe® PDF are called certifying signatures. Only the first person
to sign a PDF can add a certifying signature. A certifying signature attests to the contents of
the document.
Adding a Digital Signature to the Referees’ Game Report E-Form indicates that the
submitting referee attests to the contents of the report and indicates that the report was
completed and submitted by the referee whose Digital Signature has been attached to the
form.
To apply a Digital Signature to the Referees’ Game Report E-Form, you must obtain a Digital
ID (fee-based) or create a self-signed (free) Digital ID.
NOTE
A self-signed Digital ID and self-generated Digital Signature are adequate for signing the
Referees’ Game Report E-Form.
Referees' Game Report E-Form User Manual
Getting Started
About Digital IDs and Signatures
Page |3
2 Create a Digital ID and Signature
2.1. Background
A Digital ID and Signature consist of two components as shown in the two examples
illustrated in Figure 3:
Figure 3 Digital ID and Signature Examples
1. Signature: Identifies the signer and shown on the left-hand side of the
Appearance, and may be in the form of 
a. Text: Where the signers name is shown in simple printed text.
b. Graphics: Where an image (e.g., the signers written signature) is
shown.
2. Identity: Data about the signer and shown on the left-hand side of the
Appearance.
2.1.1. Approved Digital ID and Signature Constructs
2.1.1.1.
Signature Component
As illustrated in Figure 3, the signature component of your Digital Signature may be printed
text of your name or a graphic representation of your written signature.
2.1.1.2.
Identity Component
The identity component of your Digital Signature must be formatted as indicated in Table 1.
Table 1 Digital Signature Identity Components
Name:
[e.g., John Smith]
Organizational Unit:
USSF ID# (e.g., XXXX-XXXX-XXXX-XXXX)
Organization Name:
York Area Soccer Referees’ Association
Email Address:
[e.g., [email protected]]
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Create a Digital ID and Signature
Background
Page |4
2.2. Create Your Digital ID and Signature
Creating your Digital ID and Signature is a three-step process:
1. Determine Your Digital Signature Appearance
2. Create Your Basic Digital ID
3. Create Your Digital Signature Appearance.
2.2.1. Determine Appearance
If you want to create a…
then…
Text-based digital signature…
Continue with Step 4
Graphic-based digital signature…
Continue with Step 6
Reference
Refer to subsection 2.1 Background for more information on signature
appearance options.
2.2.2. Create Your Digital ID
Perform the following procedural steps to create your Digital ID using Adobe Acrobat or
Reader.
1. Open Adobe Reader …or… Adobe Acrobat.
If you are using…
then…
Adobe Reader…
Continue with Step 2
Adobe Acrobat…
Continue with Step 4
2. Click Document
on the
application
menu bar then
click Security
Settings from
the dropdown
menu.
The Security
Settings dialog
displays as shown
in Figure 4.
3. Continue with Step 6
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Create a Digital ID and Signature
Create Your Digital ID and Signature
Page |5
4. Click
Document on
the application
menu bar then
click Security
Settings from
the dropdown
menu.
The Security
Settings dialog
displays as
shown in
Figure 4.
5. Continue with Step 6
Figure 4 Security Settings Dialog
6. Click on the
Add button
(or icon) to
open the
Add Digital
ID dialog.
7. Select the A new Digital ID I want to create now radio button then click Next.
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Create a Digital ID and Signature
Create Your Digital ID and Signature
Page |6
8. Select the location where you would like to store your new digital ID…
The choice is yours but on Windows computers, the “Windows Certificate Store” is a good
option.
…then click Next.
9. Enter your Identity Data as follows…
Name:
Enter your first and last name
Organizational Unit:
Enter your current USSF ID#
Organizational Name:
Enter “York Area Soccer Referees’ Association”
Email Address:
Enter your email address
Country/Region:
Select US – UNITED STATES
Enable Unicode Support
Uncheck (do not select) the check box
Key Algorithm:
Select 1024-bit RSA
Use digital ID for :
Select Digital Signatures and Data Encryption
…then Click Finish.
10. Close the Security Settings dialog.
NOTE
Do not close your Adobe Reader or Acrobat application, you will need the application
for the next procedure.
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2.2.3. Customize Your Digital Signature Appearance
Perform the following procedural steps to create your digital signature appearance using
Adobe Acrobat.
1. Click Edit on the application
menu bar then click Preferences
from the dropdown menu.
The Security Settings dialog
displays.
NOTE
While the diagram shown is
based on Adobe Acrobat,
Reader Preferences are also
accessed from the Edit
menu.
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Create Your Digital ID and Signature
Page |8
2. Click New to open the Configure Signature Appearance dialog.
3. Determine the type of Digital Signature Appearance you want to create.
If you want to create a…
then…
Text-based digital signature…
Continue with Step 4
Graphic-based digital signature…
Continue with Step 6
4. Enter a Title for your Digital Signature Appearance…
e.g., “YASRA Referee Signature”
…then click OK.
5. Continue with Step 10.
6. Select the Imported Graphic choice under Configure Graphic options.
7. Click the File button associated with the Import Graphics from: option in the Configure
Graphic options to open the Select Graphic dialog.
8. Navigate to the Signature graphic you created in section 2.2.2 Create Your Digital ID and then
click Select.
9. Click OK to close the Select Graphic dialog.
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10. Click OK to close the Configure Signature Appearance dialog.
The newly created Digital Signature Appearance is now displayed in the Preferences dialog.
11. Click OK close the Preferences dialog and save your newly customized Digital Signature
Appearance.
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3 Completing the Referees’ Game Report
3.1. Introduction
The Referees’ Game Report E-Form is two-page PDF file-based electronic form accessed
from the York USA website. The form requires a Digital ID and Signature which must be
applied to the report prior to submittal (refer to: Section 2 Create a Digital ID and Signature).
The form is “submitted” electronically via email to the YASRA Referee Assignor and also
submitted in printed paper format via the U.S. mail along with the associated game line-up
sheets to the York USA League Office.
Both the form’s data fields and report submission process include automated functions and
features to make simplify the submittal process (refer to: subsection 1.3 How it Works).`
3.2. Access the Form
Perform the following procedural steps to access the Referees’ Game Report E-Form.
1. Open your web browser.
2. Go to www.yorkusa.org.
3. On the left-hand, vertical
menu mouse over Game
Reports then click
Referees’ Game Report
from the pop-up menu.
The Referees’ Game Report
E-Form opens in your
default PDF plug-in (Adobe
Reader or Acrobat) within
your web browser.
The form should appear similar to the following with some differences depending if it has
opened in the Adobe Reader or Acrobat plug-in and which version of the Adobe application is
installed on your computer.
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Introduction
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3.3. Complete Your Report
The Referees’ Game Report E-Form is two-page PDF file-based electronic form accessed
from the York USA website
NOTE
If the form displayed in your browser does not include highlighted form fields as illustrated in
the previous procedure, then, if you’re using:
1. Adobe Reader –
a. From the Form Notification bar, click the HIGHLIGHT FIELDS button.
2. Adobe Acrobat –
a. From the Acrobat menu bar, click FILE  HIGHLIGHT FIELDS, or…
b. From the Form Notification bar, click the HIGHLIGHT FIELDS button.
3.3.1. Complete Page 1
Perform the following procedural steps to complete page 1 of the Referees’ Game Report EForm.
NOTE
Some form fields require data to be entered in specific formats. For example:

Score fields require numeric data.

Date fields require date formatted data (e.g., mm/dd/yyyy).

Dropdown menu fields accept only data from the dropdown menu.

Signature fields require Digital ID and Signature data.
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1. Click in the first (Home Team) form field.
2. Enter the club and team of the home team using the convention:
[Club Code] [Team Name]
E.g., Eastern York Raptors would be entered “EAS Raptors”
The 3-character club codes can be found on the Member Clubs page of the York USA website.
3. Press Tab to move the cursor to the next field (Score).
4. Enter the number of goals scored by the Home team.
5. Press Tab to move the cursor to the next field.
6. Continue the process of entering data, pressing the Tab key until you have completed the
Weather field.
7. The form includes 13 fields that are completed using drop-down menus. Beginning with the
“Was the home team on the field on time?” field, select the appropriate response for each dropdown selection. Note that there are three text entry fields mixed in with the drop-down menu
fields.
8. Enter a dollar value equal to any Referee Fee not received.
NOTE
In the Remarks field of page 2, add a brief note indicating:

Which team(s) failed to provide a complete fee.

Which referee(s), by name and role, (e.g., John Smith CR $41, Joan Smythe $5)
9. Click in the Referee Signature Field
10. Click in the Referee
Signature field.
The Sign Document dialog opens.
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11. Select the Digital ID to be used in signing page 1 of the form from the Sign As dropdown
menu.
12. Select the Digital Signature appearance to be used in signing page 1 of the form from the
Appearance dropdown menu.
13. Click the Sign button to apply the selected Digital ID and Signature to
NOTE
Applying an electronic signature to a document forces you to save a copy of the report
before proceeding.
14. Save the Referees’ Game Report E-Form to a location of your choice (e.g., a “Referee Reports”
folder) on your computer.
TIP
When saving a copy of your report, use a naming strategy that will help you and the
Referee Assignor to easily identify the report contents.
For example, [date(yymmdd)][division][gender][home team]V[visiting team]
120908U10FEASscorpionsVTROstars.pdf
15. Continue the process of entering data on page 1
3.3.2. Complete Page 2
Perform the following procedural steps to complete page 2 of the Referees’ Game Report EForm.
NOTE
Fields that are common to both page 1 and 2 (e.g., Teams, Scores, League, etc.) have autopopulated.
1. Scroll down to Page 2.
2. If necessary, enter any pertinent information in the Describe Any Unusual Incident field.
NOTE
The Referees Game Report E-Form does not support electronic illustration of any
unusual incident on the form’s field layout diagram. If an illustration will help describe
the incident, then add the drawing to the printed copy of the form to be sent to the
York USA League Office and note here on the electronic form that an illustration was
provided.
3. If necessary, add any additional information in the Remarks field.
NOTE
For security reasons, the electronic signature process does not auto-populate multiple
signature fields within a single form. You will be required to sign, thereby certify the
contents, of each page of your Referees’ Game Report E-Form.
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4. Click in the Referee
Signature field.
The Sign Document dialog opens.
5. Select the Digital ID to be used in signing page 1 of the form from the Sign As dropdown
menu.
6. Select the Digital Signature appearance to be used in signing page 1 of the form from the
Appearance dropdown menu.
7. Click the Sign button to apply the selected Digital ID and Signature to
NOTE
Each time you apply an electronic signature to a document you must save a copy of
the document with the newly added signature before proceeding.
The Save dialog box opens and defaults to the file name and location that you used in
Step 14.
8. Click Save to again save your Referees’ Game Report using the default location and file name
provided.
NOTE
Do not close your Adobe Reader or Acrobat application; you will need the application
for the next procedure.
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3.3.3. Submit Report
Perform the following procedural steps to submit your Referees’ Game Report E-Form.
1. Click the Submit Report button on
located on the bottom of page 2 of your
completed and digitally signed form.
The Save As dialog opens and defaults to the file name and location that you used when
electronically signing your form.
NOTE
Any additions or changes made to the form data since last saving the form/adding your
signature will not be included in the final copy if not saved again during the submission
process.
2. Click Save to again save your Referees’ Game Report using the default location and file name
provided.
Your report is saved and the Print dialog automatically opens.
3. Make any print property changes needed then click OK to print a hard copy of your Referees’
Game Report.
Your report is printed and Select Email Client dialog opens.
4. Select the type of email client you will be using to electronically submit your report to the
Referee Assignor, and then click OK.
Your selected email option opens as illustrated in Figure 5.
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Figure 5 Email Client Example
5. Edit the default Subject and Body text as appropriate and then click Send.
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