Fifa Tournament
Event details
Please fill in details of your event here
Example - Set up in the halls social space if possible, or at the union. Singles or team matches in the same format as a
regular knockout or group stage tournament. Drinks & food could be provided. Example below
Event organiser
The event organiser will have a team of stewards *(as detailed in the risk assessment) who are on hand to ensure the
students have a good night, and are safe. You need at least one steward at this event
Name
Student ID
Phone number
Please fill in details of your event organiser and stewards here
Recruit them from the membership of your Halls Exec
Alternatively speak to Richard Clark (0113 3801 429/0113 3436072) or ([email protected]) about recruiting members of
other committees to steward.
Basic roles of the stewards (in line with risk assessment)

Will act as leader in case of emergencies, and to control people who may be acting irresponsibly
Please ensure the stewards follow these expectations whilst in the role. It is the responsibility of the event organiser is
something goes wrong.
Group A
A1
A2
A3
A4
Group B
B1
B2
B3
B4
Group C
C1
C2
C3
C4
Screen 1
Screen 2
16:10
A1 vs A2
C1 vs C2
16:20
16:30
B1 vs B2
A3 vs A4
D1 vs D2
C3 vs C4
16:40
B3 vs B4
D3 vs D4
16:50
A1 vs A3
C1 vs C3
17:00
B1 vs B3
D1 vs D3
17:10
A2 vs A4
C2 vs C4
17:20
B2 vs B4
D2 vs D4
17:30
A2 vs A3
C2 vs C3
17:40
B2 vs B3
D2 vs D3
17:50
A1 vs A4
C1 vs C4
18:00
B1 vs B4
D1 vs D4
A vs B
C vs D
Final
Third place play-off
18:10
18:20
18:30
18:40
Group D
D1
D2
D3
D4
Contact details
On site
Just let your site manager know if it is on site
In union
Ask at the Helpdesk about booking the Common Room in LUU (with a projector)
Games console, game & controllers
Ask in your Halls for someone who can lend the console, game and controllers
Risk assessment
Please read this – in particular the controls and immediate measures sections. Just to ensure you are aware of the risks
Hazard
Food
poisoning
Who
all
Frequency (1
– highly
unlikely, 5
very likely)
Severity (1 –
low severity, 5
– high
severity)
Risk
2
3
6
Controls
Evaluation
(Frequency) x
(Severity)
Immediate measures to deal
with consequences if risk does
occur
-make people
aware of what its
in it before they
consume it
n/a
-check out pizza
place and their
hygienic rating
Trip
Hazards
all
3
2
6
-
Clean up
Use first aid Kit from reception
spills
immediately
Don’t walk
across
where wires
are
Hazard
Who
Frequency (1
– highly
unlikely, 5
very likely)
Severity (1 –
low severity, 5
– high
severity)
Risk
Controls
Evaluation
(Frequency) x
(Severity)
Immediate measures to deal
with consequences if risk does
occur
Continuo
us play
all
1
2
2
-no player would
play more than 2
consecutive
games as it’s a
knockout 2 games
total to a amx of
30mins)
-anyone feeling strained can
have time-outs to gain
composure
Room
capacity
all
1
1
1
-only players
allowed in
-N/A
-max 32 players
which is within
room capacity
Excessive
Alcohol
Alcoholic
drinkers
2
2
4
-drinks are
rationed to not
allow over
consumption
-get disqualified and sent out
the event
Promotional content
Please create a comms plan for how you want to capture your audience and what message you want to send them
about this event.
Top tips for promoting your event

Give away some free tickets as prizes for things like raffles, picture contests etc.

Offer discounts for early bird tickets, once people know other people are going it is much easier to sell tickets

Make it look professional – get your event promo designed well and people will be more interested

Start promoting it in enough time so that people haven’t already made plans, but not too far in advance that
people forget about it. *Hint* Big event (or selling tickets) - 4 weeks... small event – 2 weeks

Provide food and drinks so that people can not worry about cooking beforehand/after

Try create a ‘hype’ to an event to get people talking about it – be mysterious or unique in your methods

Show them the benefits of the event… especially if it has a positive impact on the community

But overall – be clear with your promotion. Tell people exactly what to expect… where and when the event is,
how to get there and what they will get from attending etc.
Registration list
For you to print out and use if needed
Name
Student ID
Phone number