CALDERDALE MBC
Agenda item 5
WARDS AFFECTED: ALL
USE OF RESOURCES SCRUTINY PANEL – DATE 11th of December 2013
ASBESTOS MANAGEMENT REPORT – UPDATE ON CONCERNS RAISED IN
ANNUAL SAFETY REPORT 2012/13
Report of the Health and Safety Manager
1 Introduction
1.1 This report is an update on previous information and concerns raised by the
Health and Safety Manager in the last report to the Use of Resources Panel in
January 9th 2013. See below in italics:Asbestos Management – Recent health and safety inspections of asbestos
management procedures and systems and an ongoing HSE investigation have
highlighted a number of deficiencies in asbestos management in the corporate estate
and in schools. No employees, children or members of the public have been put at
any risk from these deficiencies at this time.
However Directors of Economy and Environment and Children and Young People’s
Service have been given all the details and recommendations by the Health and
Safety Manager and assurances have been received that improvements will be made.
Cabinet endorsed this requirement. The HSE have published their intervention plan
for 2013 to 2015 for Local Government and the Education Sector. Asbestos
management is one of their key targets.
The information below is provided to allow Members to scrutinise in detail the work
undertaken by the two Directorates and the Corporate Health and Safety Team.
2 General Update
There has been a great deal of positive and collaborative work carried out by Officers
in both Directorates and a commitment to ensuring high standards are maintained.
2.1 Premises Asbestos Management Plans
Specifically a Premises Asbestos Management Plan (PAMP) template has been
developed for use with every CMBC building, including a version for schools. This has
been rolled out for every Calderdale school (including Academies, VA and Trust
Schools) and is being rolled out by the new Corporate Asset and Facilities
Management Team (CAFM) for every CMBC Council controlled building known or
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presumed to contain asbestos. It should be noted that post-2000 buildings don’t
require PAMPs, and nor do buildings that have been surveyed and confirmed not to
contain asbestos or have had it all removed. What this means is that every ‘relevant
building’ has been surveyed by an asbestos surveyor and the key information from
that survey will be referenced in the PAMP. This then becomes a living document
which identifies very clearly for each building the asbestos in the building, the risk it
presents, how it will be managed, when annual reassessment is required, who is the
duty holder responsible for the PAMP and the training they have received.
The framework provided by the PAMP’s is proving to be an effective tool for the
management of asbestos. Scans of the PAMPs will be kept with the electronic copies
of asbestos reports that are held.
See appendix 3.
2.2 Risk Management of asbestos in the Corporate Estate
The CAFM Service is finalising an action plan and programme, to schedule action to
tackle the high asbestos risks identified in the latest available re-inspection or
management survey reports, of which 200 have been completed recently. All relevant
buildings, as described earlier in the report, have an asbestos survey.
The AMFM Programme Board has authorised the CAFM Service to procure high
priority health and safety works without the need for specific project approval. This
means that asbestos-related works can be procured by the CAFM Service without
further authorisation, subject to availability of budget. Although there is no specific
revenue budget available for asbestos-related works, it is proposed that the asbestos
action plan can be funded from capital budgets or from capitalised revenue budgets.
From the proposed action plan, some of the works will be procured and managed by
the CAFM Service. However, most of the works will be the subject of a package that
is tendered and let to a qualified third party to procure and manage.
Arrangements are in place for the transfer of information when the Council disposes of
properties. With regard to tenanted properties, surveys have been procured by CMBC
even though the duty to manage rests with the tenants. We will issue our reports to
the tenants to help them to meet their duty. The CAFM Service also provides
asbestos registers to purchasers when properties are disposed of, and the Service will
also provide copies of PAMP’s.
2.3 Risk management of asbestos in Schools
The School’s version of the PAMP was introduced by the School’s Health and Safety
Team in February 2013.
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The PAMP is used in all schools and all academies have been given access to use
the documentation. Officers from the Schools Health and Safety Team have carried
out an assurance project during 2013 to visit each Community and Voluntary
controlled school and ensure that the PAMP is being used correctly in those schools.
The legal responsibility under the Asbestos at Work Regulations does not rest with the
Council with respect to Academy, Foundation, Voluntary Aided and Trust schools. In
these schools the Governors are the employer and have all the health and safety
responsibilities. All these schools have a traded service with the C&YPS Schools
Health and Team but these officers can only enter or be involved with these schools
by invitation.
This assurance work in CMBC controlled schools is to continue throughout 2013/14.
However a number of near miss incidents and two involving asbestos management
have occurred in schools during the summer periods which have been investigated by
the Health and Safety Manager. No one was put at risk however some procedures
and Council Policies were clearly not followed. As a result David Whalley the Head of
Learning in Children and Young People’s Service recently put out this message in his
fortnightly bulletin to all schools in the Calderdale area irrelevant of status:Health and safety – Important Information
Given the complexities of health and safety when procuring construction and
maintenance work, some schools are still at risk of non-compliance. This has been
highlighted by a number of near misses since the end of term. Schools are reminded
that when procuring and authorising construction work it is essential and also a
statutory duty on the school that those contractors delegated to deliver this work are
competent and adequately trained on the health and safety aspects of this
procurement.
Children and Young People’s Service Management Team require all Community and
Voluntary Controlled schools to follow the advice below:a) Prior to any works starting involving those works listed below the school must
notify( by e-mail) the School Buildings Team (Access and Capital Team) one month
prior to beginning any planned refurbishment or maintenance works:






Asbestos removal
Demolition work
Significant electrical work(rewiring fixed installations)
Boiler replacement and significant gas/pipe works.
Work at Height (over 30 minutes)
Roof work
Kitchen replacement
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
All CDM notifiable works as per current CMBC Policy
Where necessary an application form will be sent to the school and the school
should then only proceed after receiving approval from the School Buildings Team.
(The application form will only be requesting information on the safety
arrangements for the project)
For emergency works involving any of the work above notification to the Schools
Building Team (Access and Capital Team) should be as soon as practicable by
phone.
b) Review the training requirements of all persons managing construction and
refurbishment procurement particularly those authorising and managing the work
such as finance managers/bursars and site/caretaker managers. At the very
minimum it is recommended that these post holders within schools:



Hold one of the CMBC certificated asbestos awareness training courses and
refresh this training every three years. (Or ensure they hold an equivalent
certificate)
Hold one of the CMBC certificated Construction Design and Management
(CDM) Client Duties awareness training courses and refresh this training every
three years. (Or ensure they hold an equivalent certificate)
Secondary Schools and larger primary (above 400 pupils) - Hold the nationally
accredited IOSH Managing Health and Safety Certificate and refresh this every
5 years. (Or ensure they hold an equivalent certificate)
Primary schools (below 400 pupils) hold the nationally accredited IOSH
Working Safely. (Or ensure they hold an equivalent certificate)
Please provide Gary Laird the Schools Safety Adviser with a list of names and the
specific courses you require. The costs to schools to provide these courses are
minimal.
c) Please give asbestos management the priority required and ensure prior to
organising any refurbishment that may disturb asbestos that your school follows all
the minimum statutory requirements:
 Carry out an asbestos refurbishment and demolition survey (this is more
intrusive than the “management survey” you already hold ie your “asbestos
register and PAMP”)
 If the work involves the removal of licensed asbestos containing materials
(ACM’s) school should ensure that a form F 10 has been submitted to the HSE.
At least two weeks notice is required by the HSE.
 If the asbestos work is licensable you must use an asbestos licensed
contractor.
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 Ensure appropriate and comprehensive risk assessments and method
statements are provided to you prior to the removal of asbestos.
 Ensure prior to reoccupation that clearance air tests are carried out on
completion of the work by an independent asbestos analyst who is on a
separate contract to the asbestos removal company.
In addition to the above it is strongly recommended as a Community School that you
follow existing Council Safety policy and you always use asbestos licensed removal
contractors for any asbestos removal (even unlicensed) and you always use CHAS
compliant contractors form the national health and safety scheme for contractors. It is
also eminently sensible to only organise asbestos removal works outside normal
school hours. If you have any queries on the matters outlined above please call the
schools health and safety team.
Many Council’s are in the same position and there are also many more Academy and
other schools falling outside Council control across the country. This may account for
the fact that the HSE published the following in their Intervention Plan for the
Education sector for the period April 2012 to March 1015:Sector staff will work with DfE and other stakeholders through the Asbestos in Schools
Steering Group to help build and maintain a focus on the duty to manage asbestos
requirements as they apply to school duty holders. This work will involve developing
an Asbestos duty to manage (DTM) training tool specifically for schools – a project led
by DfE. This will help ensure that independent and schools not under direct control of
local authorities have competent staff to manage asbestos.
Of note for Members - A school in Wales has been closed earlier this year by the
HSE for inadequate asbestos management and it is still closed and in one the most
recent HSE prosecution cases Aston Manor Academy in Birmingham were fined
£10,000 for asbestos failures. The HSE said:
“This incident would have been avoided had the academy had put procedures in place
to ensure that relevant parties understood their duties around minimising the risk of
asbestos exposure inside the school. Although the school had not been under local
authority control since 2011, it failed to ensure employees and management received
adequate training to make up for the loss of local authority support and ensure that a
suitable asbestos management plan was in place.”
2.4 Asbestos Training
Training on asbestos management has been provided by the Health and Safety
Manager to members of the CAFM and Corporate Projects Teams (Appendix 2)
followed by a written assessment of the learning that has taken place. Power point
attached at Appendix 4 (attached). A further session will be arranged for the small
number of staff who were unable to attend the original session and staff who have
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joined the teams since this time. Additional E learning asbestos awareness modules
are also available to staff and 32 staff completed these.
All School Head Teachers, school managers and Governors were offered additional
training on asbestos management at three seminars held at Heath and in Todmorden
which were very well attended. A very similar presentation was delivered by the Health
and Safety Manager and Schools Safety Team. See Appendix 1.
Training of the new “site contacts” on asbestos is ongoing at the moment. CAFM has
had to undertake a demanding range of tasks prior to taking over buildings. In
September and October, the CAFM Service has been meeting with senior managers
of different services to agree the respective roles of area facilities officers and site
contacts. These roles have now been agreed at CLT. The services will designate site
contacts. It is therefore envisaged that asbestos training for site contacts will
complete when this designation is completed. The Environmental, Quality and
Compliance (EQC) Manager for CAFM has plans in place to have PAMPS for every
relevant building by 30 September 2014.
Training of principal contractors - this is something the Health and Safety Manager
would like to deliver and has volunteered to deliver to support the CAFM Team. It is
planned to invite the HSE to collaborate on these training sessions. This would be the
icing on the cake. This is not a statutory requirement and further discussions on this
are needed.
Appendices
Appendix 1 - Asbestos Training Records (Schools) 2013.
Appendix 2 - Asbestos Training Records (CAFM) 2013
Appendix 3 –CMBC Premises Asbestos Management Plan (PAMP)
Appendix 4 – Asbestos Power-point (See PDF attachment).
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Appendix 1
Schools attending Asbestos Management Training on 6th,11th and 14th of
February 2013 (including receipt of Premises Asbestos Management Plan
(PAMP) on behalf of the Duty Holder.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
39.
40.
41.
42.
43.
Abbey Park Junior and Infants
All Saints J& I CE School
Ash Green Primary
Bolton Brow Primary Academy
Bowling Green Primary
Bradshaw Primary
Brighouse High School
Burnley Road J, I & N
Castle Hill Primary
Castlefields Infants
Christ Church
Carr Green Primary
Christ Church Sowerby Bridge
Copley Primary School
Cornholme J, I & N
Cragg Vale J & I
Cross lane Primary
Elland CE J, I & N
Field Lane Primary
Holywell Green Primary
Moorside Community Primary School
Mount Pellon J & I
Northowram Primary
Old Town Primary
Parkinson Lane Primary
Rawson J, I & N Primary
Ripponden J & I
Riverside Junior School
St Chad’s Primary School
Calder High School
Ling Bob J, I & N
New Road Primary
Ravenscliffe High School
Sacred Heart Primary
Scout Road Primary
Shade Primary
St Andrews Infants
The Crossley Heath School
Dean Field Primary School
William Howry Smith School
Siddal Primary
Walsden St Peters
Central Street I & N
44.
45.
46.
47.
48.
49.
50.
51.
52.
53.
54.
55.
56.
57.
58.
59.
60.
61.
62.
63.
64.
65.
66.
67.
68.
69.
70.
71.
72.
73.
74.
75.
76.
77.
78.
79.
80.
81.
82.
83.
84.
85.
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St Andrews Junior
St Josephs Primary
St Marys Primary
St Marys Sowerby Bridge
Stubbings Infants
The Crossley Heath
Todmorden CE J &I
West Vale Primary
Wood bank School
Woodhouse Primary
Ferney Lee Primary
St Josephs Primary Brighouse
The Brooksbank School
The North Halifax Grammar School
Todmorden High School
St Andrews Junior
St Josephs Primary
St Marys Primary
St Marys Sowerby Bridge
Stubbings Infants
The Crossley Heath
Todmorden CE J &I
West Vale Primary
Wood bank School
Woodhouse Primary
Ferney Lee Primary
St Josephs Primary Brighouse
The Brooksbank School
The North Halifax Grammar School
Todmorden High School
St Andrews Junior
St Josephs Primary
St Marys Primary
St Marys Sowerby Bridge
Stubbings Infants
The Crossley Heath
Todmorden CE J &I
West Vale Primary
Rastrick High School
Calder High School
Park Lane Learning Trust
Sowerby Village School
Appendix 2 – Asbestos Training Records (CAFM and Schools)
Table 1: 08/11/2012 -10/07/2013 (TOTAL: 87)
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
39.
40.
41.
42.
43.
44.
Abdul Qaiyum
Andrew Demnyk
Andy Moorhouse
Annette Spencer
Chris Maynard
Luke Brunning
Pauline Hamilton
Shakoor Hussain
Stephen Sharp
Tim Parker
Dave Smith
Hashim Mullar
Andrew Briggs
Anthony Merriman
Austin Saunders
Daniel Benson
Diane Millar
Liam Leahy
Michael Smith
Rob McNally
Sheridan Hebblewhite
Zaboor Hussain
Tim Riley
Dave McKie
Rory Pearce
Graham Teal
Jonathan Lord
David Lever
Martin Robertshaw
Jo Gott
James Crawley
Paul Firth
Tony Smallman
Neale Long
Jack Lowther
Stephen Firth
Yasar Rauf
Phil Selby
Lee Harkis
Jim Halliwell
Jon Smith
Chris King
Ahmed Shahid
Gary Laird
45.
46.
47.
48.
49.
50.
51.
52.
53.
54.
55.
56.
57.
58.
59.
60.
61.
62.
63.
64.
65.
66.
67.
68.
69.
70.
71.
72.
73.
74.
75.
76.
77.
78.
79.
80.
81.
82.
83.
84.
85.
86.
87.
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Rob Bottomley
Donna Bamforth
Tracie Whitton
Martin Stott
Robert Sykes
Robert Baylis
Susan Metcalfe
Chris Masters
Janet Pilling
Imran Ali
Elaine Wynne
Dave Higgott
Neil Brearley
Richard Middleton
Alan Lee
Jenny Marshall
Robert Walton
Phillip Hirst
Sue Lunn
Amanda Robinson
Fiona Martin
Les Branston
Jessica McNeill
Darren Kay
George Taylor
John Catanach
Richard Lobley
Peter Lanyon
Paul Fleming
Ron Lister
Stephen Hoyle
Ian Slinger
Scott Robinson
Philip Judson
Steve Webster
Andrew Foster
Lee Broadbent
Robert Ashworth
Peter Brearley
David Holder
Neil Brearley
Mark Jennens
Janet Whittaker
Appendix 3 - PAMP
Premises Asbestos Management Plan
Date
Building name
Address 1
Address 2
Town
Postcode
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Abbreviations used in this document
ACMs
AFM
AFO
CAFM
CHAS
PAMP
SC
UKAS
Asbestos Containing Materials
Area Facilities Manager for CAFM (see below)
Area Facilities Officer for CAFM (see below)
Calderdale Council’s Corporate Asset & Facilities Management section (Economy & Environment
directorate)
Contractors Health And Safety (assessment scheme) http://www.chas.gov.uk/
Premises Asbestos Management Plan – this document
Site Contact – the person who has been designated to liaise with CAFM regarding the day-to-day
operation of a particular Council building.
United Kingdom Accreditation Service http://ukas.org/
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Introduction
As owner or leaseholder of corporate buildings, Calderdale Council is the ‘duty holder’, as defined in the Control of Asbestos Regulations
2012. The duty holder’s duties are:
•
•
•
•
•
•
•
Through commissioned surveys, locating and assessing asbestos containing materials (ACMs) within all non-domestic buildings constructed
prior to 1st January 2000;
Presuming that ACMs are present unless proved otherwise;
Recording and updating asbestos records;
Assessing the risk of persons being exposed to asbestos;
Preparing and implementing an asbestos management plan that includes monitoring ACMs;
Putting the plan into action and updating it regularly; and
Providing information on location and condition of ACMs to anyone who is liable to work on them or disturb them.
The above duties may be delegated to responsible persons although overall responsibility remains with the Council.
This Premises Asbestos Management Plan (PAMP) is to be prepared and implemented by Area Facilities Managers/Officers (AFM/Os) in
collaboration with officers designated with individual premises management responsibilities –Site Contacts (SCs). The plan is designed to:




Fulfil the duty holder’s responsibilities with regard to an asbestos management plan;
Manage materials and locations presumed to contain ACMs until proved otherwise;
Outline the management plan for asbestos in the named building; and
Manage the risk of any activity being carried out that may inadvertently disturb asbestos.
Important
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



The PAMP is a management document ONLY. It should NOT be used to facilitate intrusive maintenance, refurbishment or extension
works.
This PAMP should be used ONLY for day to day running of the premises named.
Any refurbishment works require a Refurbishment or Demolition asbestos survey to be undertaken by a UKAS accredited asbestos
surveyor at the works planning stage.
All information within this PAMP should be read as a whole and not separated.
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Accidental Release of Asbestos - Emergency Procedure
If asbestos, or suspected asbestos, has been accidently disturbed by anyone, or found to be in a distressed state, the following steps to
prevent access to the contaminated area are required:






Isolate the room or area i.e. shut all doors and lock and retain keys (where practicable) ;
Seal all the gaps around the doors with masking/gaffer tape, including key holes;
Put a sign on the door stating ‘NO ENTRY UNDER ANY CIRCUMSTANCES’ contact {name/phone number};
Call Health and Safety team at this point as a priority; and
Keep any person involved with the disturbance of asbestos on site (including contractors) until the Health and Safety Team have spoken to
them.
Turn off ventilation, fans, warm air heaters and any other air moving equipment.
Ensure telephone calls have been made immediately to alert the following:



Health & Safety 01422 393067, 07860 334650 or 07769 901427; or
OUT OF HOURS EMERGENCIES CALL 08451 111137 (Ask for Martin Allingham or Joe Laughlin).
Also call CAFM on 01422 392050 (through help desk).
Guidance
If the disturbed Asbestos is significant, in an access corridor or in a pedestrian traffic route close to the main entrance, the only reasonable
course of action may be to close the building completely. Try to seek advice from the Health and Safety team before this action is taken.
Members of the Health and Safety team and CAFM will arrive on site and support you with the next steps including advising staff and
others, as appropriate.
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In most cases, it is unlikely that people will have been put at any significant risk. Please assure people that the situation is under control,
that everyone’s concerns will be addressed and that any concerns can be put directly to the Health and Safety officer.
If any clothing, other items or equipment might have been contaminated by asbestos, do not remove them from the room (this applies to
contractors as well as to Council officers or visitors to the building). People may insist that they need their lap tops, bags, coats etc but no
person must be allowed to re enter the room concerned until the Health and Safety team and CAFM have assessed the situation.
Under no circumstance allow staff in the building to move or sweep up material that is a suspected asbestos containing material.
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PAMP Section 1: General
1. Name and address of premises
2. Employee responsibilities
The Site Contact who is responsible for
 producing and reviewing this plan in collaboration
with the Area Facilities Officer; and
 day-to-day asbestos management in the premises.
The Area Facilities Officer who is responsible for
 producing and reviewing this plan in collaboration
with the Site Contact; and
 monitoring day-to-day asbestos management in the
premises..
Name ………………………………………………….……
Signature ………………………………………………….
Date ………………………………………………….………
Name ………………………………………………….……
Signature ………………………………………………….
Date ………………………………………………….………
Name
Substitutes for when the Site Contact is absent from the
premises for any reason.
Name
Name
3. Reviewing this management plan
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PAMP Section 1: General
Date of latest full asbestos survey report
This may be a Type 2 or Type 3 survey or, if more recent, either an R&D
(Refurbishment/Demolition) or Management survey
Date this management plan was first produced.
Date of next review.
At least yearly but quarterly is recommended AND as and when changes
have occurred e.g. building work / refurbishment etc
4. Monitoring arrangements for asbestos
Arrangements for routine monitoring of presumed and
identified ACMs.
This information can be incorporated into the general health and safety
inspections of the building and carried out at least quarterly or more frequently.
In the case of accidental release of asbestos, follow the
emergency procedure defined above.
5. How information about asbestos is passed to those who need it
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PAMP Section 1: General
State how employees are kept informed about asbestos
Employees should be made aware of the location of any asbestos. They
should presume that any material could contain asbestos unless there is
strong evidence that it does not. Take care when communicating with staff –
asbestos should be respected but not feared. Employees should also be
asked to report any damage.
State where information about asbestos is kept.
An asbestos register should be kept in an accessible place on the premises
such as the reception or the Site Contact’s office. The register is a file kept
on the premises with all relevant information including surveys, change logs,
plans, asbestos management plan etc..
The Site Contact (or substitute) will ensure that:
System to control maintenance, building work, ICT work
or any other work that might disturb asbestos (VC1
Document & Asbestos register)
The arrangements should make sure that no person undertakes any work
without being informed of the presence, or presumed presence, of asbestos
containing materials. It is a legal requirement to make visiting contractors,
and other operatives, aware of known risks on the duty holder’s premises.
These communications should be recorded in writing through the VC1.
An appropriate permit to work system should be in place whereby any
planned work, however minor, is managed via one person, VC1forms to be
used in ALL cases.
1. VC1 forms are made available for all visiting contractors to complete on arrival
at site;
2. A copy of the premises asbestos register is kept either at the reception desk or
near to hand (see above).
3. The contractor or other visiting operatives are shown the asbestos report.
4. VC1 forms are fully completed & signed in all cases before each contractor (or
other person who might disturb asbestos) is allowed to start work on site. The
section of the VC1 headed ‘Information to Contractors’ is completed if relevant.
5. Make sure that the VC1 contains a written record of what the visiting operative
has been told about the presence or presumed presence of ACMs. It could be
pivotal in legal proceedings.
6. Training
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PAMP Section 1: General
Site Contact name
Received date
Needed Yes/No? Transfer
to action plan if Yes.
Area Facilities Officer
name
Received date
Needed Yes/No? Transfer
to action plan if Yes.
Names of other employees
such as substitutes for the
Site Contact
Received date
Needed Yes/No? Transfer
to action plan if Yes.
Asbestos awareness training record.
Note that refresher asbestos training is required every five years.
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PAMP Section 2: Risk Assessment Review
Skip to section 3 only if the latest asbestos survey report was published within the previous 3 months.
The purpose of the risk assessment review is to determine what actions/ control measures are needed to manage changes in
asbestos risk. Use the review form to update the last risk assessment review or to review the risks identified in the last asbestos
survey report, whichever is the latest. Include both known and presumed risks along with any other relevant information.
Review procedure:
1. Inspect all known or presumed ACMs;
2. Assess their condition (material risk);
3. Assess the risk of their being disturbed (disturbance risk);
4. Decide if the inspection and assessments reveal the need for action; and
5. Define what action should be taken in the review form.
6. Consider the need for a new asbestos management survey to be procured if there has been significant change since the
previous survey.
7. Complete the review form and transfer actions to the action plan noting the action plan reference in the review.
The assessments simply entail comparing the current status of the known/presumed ACMs with the position recorded in the last
PAMP or asbestos report, whichever is the latest. It may be useful to take and attach photographs to substantiate these
assessments.
Use the following matrix to determine the need and type of action that should be taken and included in the action plan (Section 3).
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Risk Assessment Review: action matrix
Ref.
A
Material risk
No change in condition
B
Minor new damage, scratches etc
C
Heavy new damage, friable
surfaces visible etc
ACM now removed
Disturbance risk
Neither more accessible nor in an
area used more frequently than
observed previously.
ACM more accessible or area used
more frequently.
ACM now removed
D
E
F
G
Action
Monitor. Report to CAFM (FM Technical) if previous recommendations regarding
medium and high risks have not been implemented.
Monitor. Report to CAFM (FM Technical) if previous recommendations regarding
medium and high risks have not been implemented.
Restrict access to the location and take immediate action as detailed on page 4.
Ensure that this is recorded in the asbestos survey change control document.
Action
As for A.
Report to CAFM (FM Technical) immediately.
As for D.
Undertake the risk assessment review at least yearly or as and when changes occur e.g. building works, asbestos removal, change
of use of an area, any damage found etc.
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PAMP Section 2: Risk Assessment Review
Premises:
Asbestos
report
page no.
Date:
Floor
(B, G, 1, 2
etc)
Room no.
as floor
plan
Room
name/
function
ACM
location
within
room (e.g.
ceiling
void)
Material
risk (A,
B, C or D
as
matrix)
Page
Disturbance risk
(E, F or G
as matrix)
An updated asbestos management survey required due to significant change since
the last?
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Actions required
(Transfer to action plan)
Total no of pages
Action
plan
ref.
Yes or no? (delete as appropriate). If yes, include in
action plan and contact FM Technical.
Continuation sheet
PAMP Section 2: Risk Assessment Review
Premises:
Asbestos
report
page no.
Date:
Floor
(B, G, 1, 2
etc)
Room no.
as floor
plan
Room
name/
function
ACM
location
within
room (e.g.
ceiling
void)
Material
risk (A,
B, C or D
as
matrix)
Page
Disturbance risk
(E, F or G
as matrix)
An updated asbestos management survey required due to significant change since
the last?
Page 22 of 27
Actions required
(Transfer to action plan)
Total no of pages
Action
plan
ref.
Yes or no? (delete as appropriate). If yes, include in
action plan and contact FM Technical.
PAMP Section 3: Action Plan & Change Control Form
Use this section of the PAMP to define actions related to every high, medium and low risk identified in an asbestos survey report that has
been published in the preceding 3 months. If the latest survey report was published more than 3 months previously, undertake a risk
assessment review first (see section 2) and use that as the basis for preparing the action plan.
Generally, FM Technical in CAFM will be accountable for implementing actions relating to high and medium risks (including where the
report assumes the presence of asbestos). The Site Contact (or AFO if no Site Contact) will be accountable for implementing actions
relating to low risks.
Use the form to serve three additional purposes:
1. Keeping the asbestos survey report up-to-date;
2. Recording staff training and briefings; and
3. Creating additional pages if needed.
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Update the form whenever ACMs are discovered, removed or encapsulated. Also update it if there is any other increase or decrease in an
asbestos risk. Each time the form is updated, print it out and bind a copy into the asbestos register that must be kept on the premises. It
may also be appropriate to update the plan of asbestos locations included in the survey report.
Note: Any work on asbestos-containing materials must only be carried out by a CHAS approved contractor
appointed by CAFM. The contractor must be trained and competent to carry out the task and licensed by the
Health and Safety Executive for it.
Page 24 of 27
PAMP Section 3: Asbestos Action Plan and Change Control
Premises:
Ref.
Latest
asbestos
report
page no.
Date:
Floor
(B, G,
1, 2
etc)
Room
no. as
floor
plan
Room
name/
function
ACM
location
within room
(e.g. ceiling
void)
Risk
(H,M,L)
Page
Action/change
Each time this form is updated, bind a copy into the asbestos register kept on the premises.
Page 25 of 27
Total no of pages
Target
date for
action
Date when
change
occurred
or action
completed
Continuation sheet
PAMP Section 3: Asbestos Action Plan and Change Control
Premises:
Ref.
Latest
asbestos
report
page no.
Date:
Floor
(B, G,
1, 2
etc)
Room
no. as
floor
plan
Room
name/
function
ACM
location
within room
(e.g. ceiling
void)
Risk
(H,M,L)
Page
Action/change
Each time this form is updated, bind a copy into the asbestos register kept on the premises.
Page 26 of 27
Total no of pages
Target
date for
action
Date when
change
occurred
or action
completed
END
Page 27 of 27