2002-2012 A Decade of Territorial Evidence
ESPON 2013 Programme
Info Day on Calls and Partner Café
Brussels, 10 May 2012
How to Apply:
Legal Framework
Application and Selection Procedure
Legal Framework
EC Regulations
• Council Regulation (EC) No 1083/2006
• Regulation (EC) No 1080/2006
• Commission Regulation (EC) No 1828/2006
Community rules
• Community rules for competition, protection of the environment, equal
opportunities between men and women, public procurement
National rules
• National rules applicable to the Lead/Project Partners
Programme rules
• Operational Programme Document and Programme Manual
• Project Specifications
• Agreement between the Member/Partner States-MA
Applicants Eligible for Funding
Geographical references
The applicants can either come from EU Member States and Partner
States of the ESPON 2013 Programme
– Member States: Countries of the EU 27
– Partner States: Iceland, Liechtenstein, Norway, Switzerland*
*
Swiss applicants should get in contact with the Swiss member of the Monitoring
Committee before applying under this call.
Applicants Eligible for Funding – Projects Priorities 2-3
Applicants eligible for funding must be
– Either public bodies
– or public equivalent bodies, as defined by Directive 2004/18 (EC),
Article 1
– or private bodies
The solvency of private bodies is to be confirmed by the
Member and Partner States.
List of country specific documents to be provided by private partners
can be found on www.espon.eu and in the Application Pack
Application Procedure – Projects Priorities 3-4
MC decision
on projects’
specifications
Deadline for
submissions
(13 June 2012)
call is opened
evaluations
2 months
3 months
Launch of the call
for proposal
(18 April 2012)
Pre-announcement
(22 February 2012)
MC decision on
approved projects
Project Implementation
Signature of
subsidy contract
Priority 2 Targeted Analyses: A two-step procedure
Launch of
the call EoI
EoI
approved
(24 January 2011)
2 months
call open
Signature of Stakeholder
Cooperation Agreement
2 months
3 month
evaluation
Deadline for
submission
Joint
elaboration of
project
specification
call open
Selection
of the TPG
3 month
evaluation
Implementation
of Targeted
Analyses
(21 March 2011)
Pre-announcement
(30 November 2010)
STEP 1
Call for Expressions of Interest
Launch of the
call for
proposal
STEP 2
Call for Proposals
Selection Procedure Projects Priorities 2-3 (1)
Eligibility check according to 6 criteria:
1. Application has been submitted in due time in original and electronic versions;
2. Application is complete and includes the requested administrative forms, supporting
documents as well as an anonymous project proposal, all properly filled in according
to the detailed instructions provided in Part A and Part B of the Application Form;
3. The content of the proposal relates to the topic(s) set out in the call;
4. The partnership involves at least the minimum number of participants given in the
specific call;
5. All partners are eligible (including that solvency of private partners involved is
confirmed by the respective Member/Partner States);
6. The budget limits have been respected.
Correctable Omissions
• Missing supporting documents in paper version as requested in the call;
• Missing signature and/or missing stamp on a document;
• Missing supporting documents in electronic version as requested in the call;
• Correction of discrepancies in the electronic version of the proposal submitted
compared to the paper version sent to the MA by post, which is considered the valid
application in legal terms.
Selection Procedure Projects Priorities 2-3 (2)
Evaluation
The evaluation starts with Part B of the Application Form in order to avoid any
bias
• Three blocks of criteria: content related, management related, partnership
related
• Each block has a total number of points
• No weighting will be applied
• Each criterion will be scored individually (scores 0-10)
• Each criterion shall be scored at least 6 – Sufficient (knock-out criterion)
• In case of equal scoring, the MC will consider additional criteria:
• Reasonable geographical distribution
• Reasonable involvement of partners having entered the EU after 1
January 2004
Notification
The decision of the MC will be notified to all Lead Applicants
Selection Procedure Projects Priorities 4 (1)
Eligibility check according to 6 criteria:
1. Application has been submitted in due time in original and electronic versions;
2. Application is complete and includes the requested administrative forms, supporting
documents as well as an anonymous project proposal, all properly filled in according
to the detailed instructions provided in Part A and Part B of the Application Form;
3. The content of the proposal specifically includes all the 4 compulsory activities
required (see list in page 78;
4. The proposal comply with the requirement set by the ESPON 2013 Programme (as
detailed in Chapter 5.3.2 of the Programme Manual);
5. The partnership involves at least the minimum number of participants given in the
specific call.
6. The nomination of all ECP institutions involved in the project proposal has been
confirmed by the Monitoring Committee by the time of the opening of the call, and a
valid nomination exists for all partners involved until the end of the project by the
deadline for the submission of the proposal.
Correctable Omissions
• Same as for Priorities 2-3.
Selection Procedure Projects Priorities 4 (2)
Evaluation
The evaluation starts with Part B of the Application Form in order to avoid any
bias
• Four blocks of criteria: content related, management related, partnership
related + call specific criteria
• Each block has a total number of points
• No weighting will be applied
• Each criterion will be scored individually (scores 0-10)
• Each criterion shall be scored at least 6 – Sufficient (knock-out criterion)
• In case of equal scoring, the MC will consider additional criteria:
• Reasonable geographical distribution
• Reasonable involvement of partners having entered the EU after 1
January 2004
Notification
The decision of the MC will be notified to all Lead Applicants
Decision Making – Projects Priorities 2-3-4
•
•
•
•
The MC will approve the best eligible proposal(s) confirming the ranking
of the content related evaluation (only one proposal will be approved for
each of the theme).
This decision will be notified to all Lead Applicants soon after the MC
decision
All the Lead Partners of the approved projects will receive a letter from the
MA(CU) stating the decision of the MC as well as the total ERDF, EU
Member States’ and eventually Partner States’ national funds approved.
The MC decision may include certain conditions, recommendations and/or
suggestions for improvements. In this case, the process of contracting,
managed by the CU, will include a necessary revision/amendment of the
project proposal. The result of this procedure will be the basis for concluding
a Subsidy Contract.
Further Questions
For questions on the content
please send an e-mail to:
[email protected].
For questions regarding procedures
please send an e-mail to:
[email protected].
Thank you for your attention!