EMS Campus Planning Interface Help Sheet – Set Preferences Mode 1. Go to ems.linnbenton.edu/campusplanninginterface (Firefox or IE) 2. Click login and enter your username and password 3. Select the term that is in the Dual Mode or Set Preferences Mode. Select Save (lower right corner). 4. Select the Academic Browser a. The courses within your division should appear in list format. If not, make sure your division is selected under Filter (upper right corner). b. Once courses exist, you can sort or filter by any column. i. Scroll through the list OR ii. Sort by column – sorts the list of courses by any of the criteria OR iii. Filter by column – filters the records returned by any of the criteria. 1. Type into box under the header of the column OR 2. Select information from the drop down under the header of the column 5. Click on the row of the course you want to add preferences to a. One by one – click on the row of the course and click Set Preferences b. If you are within the course changing course details or course dates, click on Set Preferences in the bottom left hand corner next to the Back button. c. Multi-­‐selection – use the Shift key to select multiple courses that are in sequence. Click Tools in the upper right hand corner and Set Course Preferences. d. Use the Ctrl key to select multiple courses that are out of sequence. 6. Select the Room Setting a. Set Standard Room Preferences OR b. Room Not Required 7. Select the preferences for your course from any of the following categories a. Building b. Room (1st, 2nd, & 3rd choices) c. Room Type d. Features i. Should be selected as preferred ii. For tablets, you need to have completed the required training prior to your request. e. Notes i. If you mark ‘Required’ for a feature, enter a reason in the Notes field. ii. If your room choice is required, enter a reason (e.g. ‘department controlled classroom’, specialized software, lab etc.). iii. Any additional information necessary to explain your choices f. Note the Matching Rooms box that appears to the right of the Notes box i. By selecting a building, room type and/or feature it shows which spaces match your criteria and based on the max enrollment ii. The more criteria you select the smaller the number of matching rooms iii. Click on a room in the Matching rooms box to view its features 8. Click Save when you are done entering preferences. 9. Review entry of preferences 10. Click Back to view other courses 11. To view the courses that have preferences, use the filter function in the Academic Browser. a. Filter by Prefs column b. Select Checked and Unchecked from the drop down under the header of the column 12. Log out when finished Notes: • Do not use the back arrow button on the top left of your browser window. Use the Back button on the bottom of the page to return to the main list of courses. • The preference request does not guarantee that you will get the room you requested, it will aid in the room assigning process. The more information you provide the better. • If the course is cross-­‐listed, you will have the option to apply the preferences to the other courses. Just check the box on that screen and it will apply them to the entire group of cross-­‐listed courses. • Indicate a feature is ‘Required’ only if it absolutely required for you to teach the course and enter a reason in the Notes box. • You can only indicate a room is required if your department owns that space, such as a lab.