EMSA Soccer Portal
Player Registration
Scenario 1:
Standard Community & Age Division
Registration
(v1.0)
Last Updated: July 15, 2015
1. Register a Person
After all family members have been added to the account, the account holder is ready to
begin player registration. Select a season, choose a person, choose a role, then click Next.
Seasons: In most cases, there will only be 1 season available to register for, however the
portal will allow for concurrent seasons.
Persons: The account holder can register anybody under their account for various roles.
Each registration has a step by step form to simplify the process.
Roles: You can choose to register as a Player or Team Official. Volunteers are added during
the player registration form.
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2. Register a Player (Step 1: Season/Requests)
The first step captures general information about the player and their requests.
A. Season
B. How many
seasons have you
played?
C. Requests Note
D. Request to play
keeper
E. Request to play
with or be coached
by.
F. Community
League Membership
#
The season dropdown will already be pre-selected for the
user.
This is a required field used to help team directors gauge
skill levels to help form teams.
This notification message informs the user that requests
are not guaranteed and may not solicit a response.
Allows the player to request to play the keeper position.
This request is not guaranteed. This field is optional.
Allows the player to request to play with a particular team
or person. Also you can request to play be coached by a
particular individual. This field is optional.
This field is configurable by the zone or community. For
Spruce Grove, this field will not appear at all. For South
West, this field is required. For other zones, it may be an
optional field.
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3. Register a Player (Step 2: Find Your Division)
This is the most important screen for player registration. Each zone/community will
have different configuration settings which determines which communities and age
divisions the player can play in. In this example, the player is requesting to player in
their recommended community and age category.
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G. Community
H. Age Category
By default, the community the player lives in will be preselected for the player and be shown as “recommended”.
Requesting to play in a non-recommended community may
require approval by the zone/community. In this example, no
approval is required to play in the community the player lives
in.
By default, the appropriate age category will be pre-selected for
the player and be shown as “recommended”.
A player cannot request to play down an age category. If a
player has a medical disability and needs to play in a lower
division, then they will have to contact their zone/community
to submit a special request.
I. Competitive Play
J. Division
Players can request to play up one age category, however each
zone will handle that request differently. In this example, no
approval is required to play in the recommended age category.
Checking this box will adjust the divisions to show only
premier/club divisions. A zone specific message will be
displayed to inform users about when tryouts are available.
Based on the criteria above, the available divisions will be
displayed for the player to select.
In very rare cases, there will be no divisions available. For
example, a U18 premier club for girls may not be offered and
the user will have to adjust their criteria to select a division.
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4. Register a Player (Step 3: Emergency Information)
This step captures information that deal with emergency situations.
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K. Emergency Contact #1:
L. Emergency Contact #2:
M. Medical
Conditions/Information:
N. Additional Information:
At least one emergency contact is required.
There is a note at the top to highlight that
emergency contacts should not be the account
holder, because we already have that information.
Another parent or guardian is recommended.
This field is same as above, but optional.
This information is optional and meant to capture
any voluntary medical information that the coach
should be aware of. For example, asthma or allergy
information.
Additional Information can include any
information that the coach should be aware of such
as parental conflicts, restraining orders, language
challenges, personal issues etc. Examples and
recommendations are not provided in order to
avoid capturing unnecessary FOIP information.
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5. Register a Player (Step 4: Volunteers/Fees & Deposits)
Volunteers and fees are contained in this step together because some zones/communities
may have volunteer requirements that can affect fees.
O. Volunteer Information
The user can select a person on their account as a
volunteer or add a new volunteer.
Each zone may specify the number of volunteers
required. In this example, EMSA South West requires
1 volunteer per family.
P. Volunteer Role
Name and Phone are required.
The account holder must specify which role the
volunteer will be volunteering for. These roles are
configurable by the zone/community.
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Q. Fee Instructions
Due to online payment not available in the Soccer Portal,
instructions for how to make registration must be provided.
R. Fees
This instruction statement is configurable in the Seasonal
Configurations section (available to Admins) and can be set
at the Zone or Community level.
The list of Fees required for the player registration.
S. Deposits
Fees are set in the Seasonal Configurations section and can
be entered at the Zone or Community level.
The list of Deposits required for the player registration.
Deposits are set in the Seasonal Configurations section and
can be entered at the Zone or Community level.
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6. Register a Player (Step 5: Other)
T. Other
After most information has been entered by this point, this
step gives the account holder a final chance to communicate
information that hasn’t been asked in the registration.
Examples could include anything relating to schedules, team
formation, player positions, etc.
This field is optional.
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7. Register a Player (Step 6: Terms & Conditions)
This step will display the list of waivers. The account holder must agree to the waivers in
order to complete the registration. Each zone/community can have their any number of
waivers.
U. Waiver Text
V. Agreement Checkbox
All of the text of the waiver can be read within a scrollable
frame.
The checkbox for the waiver cannot be checked until the
user has scrolled through the waiver box.
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W. Signee Information
To confirm acknowledgement of the waiver, the Signee
must enter in their personal information.
For minors:
Full name, mailing address, name of youth, age of youth,
relationship, and city is required.
8. Clicking the Submit Registration button will complete the registration and display the
summary page.
9. Register a Player (Summary)
The user has submitted their player registration form request and they can print out a
summary of the information entered. The user may want to register another player, so
they can click the Yes button to start another registration for another person.
An email is sent to the user with the summary information or they can print this page
and bring it to a zone/community office to submit payment.
A unique number is generated for each registration so that it can be referenced.
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Registration Summary Sample Screen
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