Game Reports and Accounting Records
Some games require reports; others do not depending on organizational preference. Most
summer tournaments, for example, handle the score reporting and referee payment at a
tournament Headquarters so don’t need online reporting. On the flip side, game reports for
league play are essential for assignment control (who actually refereed what game) and for score
reporting and misconduct management (red and yellow card tracking).
Who files them? All referees assigned to the match. The game reports create online accounting
records so it’s important to have everyone file a report so they can track their game fees.
What makes a report go into REVIEW status? Several of the game notes selected by the
referee trigger a Review status. Some of these notes include: Referees different than scheduled;
Injuries: please describe; Other: use comments to describe; or Non-card abuse issues.
Assignors have a tally and corresponding link on their home page for games in ‘Review’ Status.
The link provides you with a quick view of what’s going on. Click on .pdf icon to see a complete
report or on the game report number to open specific report. These reports help you deal with
game issues in a timely fashion.
How to Update a Game Report from ‘Review’ to ‘Complete’ Status
Hover over the blue Game Reports tab and select ‘Search’ to obtain the ‘Find a Game Report’
screen. Immediately clicking on the yellow FIND button will produce a default selection of game
reports spanning from 10 days ago through today’s date. To customize your report, open any of
the Additional Filter sections, use a different Sort By: sequence and/or adjust the number of
records you want to show.
In the Update Status column (far right), select All to check all the boxes, then select ‘complete’
from the drop down menu. This process will help you distinguish which game reports have been
completed (i.e. read and processed) and which ones are still pending or in need of immediate
attention in the ‘review’ status.
To isolate game reports in Review Status, open the Game Report Search Filters section and
select ‘Review’ form the Game Report Status drop down list. Adjust the date range as necessary
and click FIND. Remember: placing a check mark in front of the data field will include that column
in your results. There are defaulted selections for your convenience; however, you can select or
deselect any field to customize your report.
Have you noticed the icon yet? It appears next to the game report status when the officials
listed on the Referee report deviates from the officials listed on the website game record.
Sometimes a referee fails to show up for a game or the crew decides to switch places at the field.
This icon disappears once the referee’s report concurs with the game record. You may need to
make monetary adjustments to an accounting record based on referee changes - so best to save
the work of post-game referee assigning to the accounting section.
Accounting
Hover over the blue Accounting tab and select ‘Search’ to obtain the ‘Find Accounting Records’
screen. Start by selecting a GAME DATE range and clicking the yellow FIND button to produce a
default selection of accounting records. To customize your report, use any of the Additional Filter
sections, a different Sort By: sequence and/or adjust the number of records you want to show.
Mode = View gives you a read only set of results.
Mode = Update gives you editable pay amounts for you to adjust accordingly.
Mode = VIEW
Mode = UPDATE
Resolving Assignments and Pay Records
To resolve a referee assignment difference ( icon), read the game report .pdf or click on game
report # link, then click on the game # link and adjust referees on the game. If you assign a new
referee, he/she will be prompted for a game report. If you unassign a referee you may need to
delete his/her accounting record or adjust the payment to $0 since that official did not service the
specific game. It’s ok to leave the icon as part of the record as long as you’ve adjusted any
corresponding pay issues.
Example: A referee fails to show for his assigned game(s). He submits a game report and
explains that he was sick. Unless he cleared his own name from his report, it’ll show an
accounting record with game fee. Simply adjust the pay amount to $0 and leave his game report
and subsequent accounting record online for your records.
NOTE: By unassigning the no-show referee from the game data, you can more easily get a visual
report on referee coverage throughout your season. No one can self assign into past games so
that spot will remain blank. It’s not a mandatory step - only a suggestion. Feel free to write
yourself a note in the Assignor note section of the game as it will help refresh your memory for
later.
For individual pay statements, select a Referee Name from the Referee drop down list and click
FIND. That’ll produce a pop up window with results that you can print and mail with the referee’s
check.
Coming Soon … another mode that will produce referee pay sheets with game data and
accounting information designed for mailing with window envelopes. This should happen by end
of Oct 2006.
Remember, you can always obtain a set of results from the website and cut/paste into an excel
spreadsheet for your own editing purposes. Select ‘cut’ then ‘paste special’ with values only to get
rid of website links – then format the time and date columns.
THE END