MRA Place
Management
Event Application
Pack
Perth Cultural Centre
MRA Place
Management
TABLE OF CONTENTS
ABOUT THE PERTH CULTURAL CENTRE .............................................................................. 3
EVENT THRESHOLDS .............................................................................................................. 4
EVENT TYPES ........................................................................................................................... 5
EVENT LICENSE APPLICATION STEPS .................................................................................. 6
FEES AND CHARGES – 2015/16 .............................................................................................. 7
CREDIT CARD PAYMENT AUTHORISATION – APPLICATION FEE..................................... 10
APPLICATION TO HOLD AN EVENT AT PERTH CULTURAL CENTRE ............................... 11
EVENT DETAILS ..................................................................................................................... 12
PERTH CULTURAL CENTRE EVENT CONDITIONS .............................................................. 20
APPENDIX A – PERTH CULTURAL CENTRE CIVIC AND CULTURAL CHARTER ............... 30
APPENDIX B – APPROVALS, LICENSES AND SERVICES ................................................... 31
APPENDIX C – PERTH CULTURAL CENTRE INFRASTRUCTURE MAP .............................. 35
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MRA Place
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ABOUT THE PERTH CULTURAL CENTRE
Positioned between Perth’s central city and vibrant inner-city districts, the Perth Cultural Centre
(PCC) is a vibrant and attractive destination for a range of major events throughout the year.
Managed by the Metropolitan Redevelopment Authority (MRA), the vision for the PCC is to
become one of the most visited destinations in Western Australia.
Major State cultural and learning institutions are housed in the PCC, while the public open
space forms a pedestrian link between the Perth Train Station and the inner city area of
Northbridge. The PCC has a daily average footfall of over 35,000 people per weekday.
With features including landscaped zones, seating, cafes, a playground, a permaculture garden
and a large LED screen, the PCC is a popular location to stage events. This application pack
contains the necessary information and application forms for individuals, groups and
organisations interested in obtaining a license to stage an event in the PCC.
For
further
information
about
www.perthculturalcentre.com.au
the
PCC,
including
‘What’s
On’
visit
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MRA Place
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EVENT THRESHOLDS
To apply for a PCC Event License via this application pack, events must comply with the
following thresholds. Events falling outside these thresholds may be required to submit a
Development Application (DA) through the MRA’s Statutory Planning Division. Please note that
the DA process requires a minimum of 6 months lead time.
Event License Thresholds:
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Event operations between 7:00am and midnight only, any day of the week;
Bump in to occur after 5:30am on the first day of set up;
Bump out to occur by 1:00am on the last day of the event;
Planned attendance at any event within the temporary event space is to be no more
than 4,000 people per day;
All events, except exhibitions or installations, are to run for not more than 21 consecutive
days; and
Exhibitions or installations may stay in place 24 hours a day but shall not exceed 60
consecutive days duration.
Operational Requirements:



Events must not prevent access into or through the public realm, unreasonably block or
restrict access to buildings or cause undue disruption;
Events must comply with the Environmental Protection (Noise) Regulations 1997; and
Events must seek relevant health and public building approvals from City of Perth’s
Environment and Public Health Unit.
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MRA Place
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EVENT TYPES
Types of events included under this process may include but are not limited to:
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Markets;
Spaces for artists and business entrepreneurs to create and display;
Food stalls and vendors;
Cultural and Community fairs/events;
Entertainment including theatre, music, projections, screenings, comedy and dance
performances;
Multimedia attractions;
Outdoor cinemas;
Art installations;
Corporate and special event functions;
Large festivals;
Sporting events;
Circus Shows and Carnival Rides;
Charity Events;
Children’s Activities;
Public product displays (such as vintage car displays);
Event support areas including first aid, catering, information centre; and
Photography and film shoots.
All events taking place in the PCC must align with the Civic and Cultural Charter (Appendix A).
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MRA Place
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EVENT LICENSE APPLICATION STEPS
To receive an approval to hold your event in the PCC, you must follow this checklist:
Discuss the suitability of your event and available dates with the MRA Place
Activation Officer:
Place Activation Team
Metropolitan Redevelopment Authority
GPO Building, 3 Forrest Place, Perth WA 6000
T: (08) 6557 0873
E: [email protected]
If you are unfamiliar with the site it is highly recommended that you arrange a site
visit prior to commencing your application. Site visits may be booked with the MRA
Place Activation Officer.
Acquire all relevant insurances as outlined in the application form by the date
specified.
Provide appropriate plans and procedures including site plans, risk management
plans and event running sheets as outlined in the application form by the date
specified.
Obtain any necessary third party approvals and licenses relevant to your event,
including local government approvals.
Pay all relevant event hire fees and bonds to MRA on invoice prior to the event.
Upon completion of these steps your application will be evaluated and if successful, you will be
issued with an Event License. Events are not confirmed or approved until a copy of the Event
License signed by the applicant and the MRA representative has been finalised. In addition you
are required to obtain all relevant approvals from the City of Perth, Environment and Public
Health Unit and other approving bodies prior to the event.
The MRA takes no responsibility for any third party commitments entered into by the applicant if
an application is declined.
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MRA Place
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FEES AND CHARGES – 2015/16
Fees are subject to GST
1.0
Application Fees – to be paid on application via credit card
(complete form on page 10)
Not For Profit
Commercial
Perth Cultural Centre
2.0
$50
$200
Event Hire Fees
Daily rates
Commercial
$900
James Street Amphitheatre
Not for Profit
$450
Central Square
$450
$900
Museum Plaza
$450
$900
Wetland
$300
$600
Urban Orchard
$600
$1200
James Street Amphitheatre
Not for Profit
$2,250
Central Square
$2,250
$4,500
Museum Plaza
$2,250
$4,500
Wetland
$1,500
$3,000
Urban Orchard
$3,000
$6,000
Weekly rates
Commercial
$4,500
* note weekly rate is 7 days
** monthly rates and shorter term rates to be negotiated
3.0
Bond
The MRA may charge the Event Holder a bond to cover any site repairs that are a result of the
event.
James Street Amphitheatre
Central Plaza
Museum Plaza
Wetlands
Urban Orchard
Low Impact
$500
$500
$500
$500
$500
Medium Impact
$1000
$1000
$1000
$1000
$2000
High Impact
$2000
$2000
$2000
$2000
$5000
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MRA Place
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Definition
Low Impact Events/Activations
Medium Impact Events/Activations
High Impact Events/Activations
One day events/activation which has low impact
on venue
Two day events/activations which have
significant impact on venue
Longer term activations which have major
impact on venue
The above cost is for the venue hire only. Event hirers must factor in additional cost items,
(including but not limited to) road closures, event security, cleaning and waste removal, site
power and water usage, site damage and repairs. Please note there will also be additional costs
for City of Perth and any other marine or road approvals should the event application be
granted.
4.0
Site Services
Power Access (3 Phase)
5.0
Half Day Rate
$25
Full Day Rate
$50
Multimedia Services
Screen Hire
Hourly Rate
Free
Event Announcement Slide (without sound)
Free
(16:9 landscape images, 1280 x 720 pixels (72 dpi)
TIFF or JPEG files).
Screen Editing, Production and Formatting of Media
On Quotation
Video (mp4 format)
Event Announcement Slide (without sound)
Onsite Screen Support for Events
* all screen content is subject to screen curator review
6.0
Hire Items
Each
Outdoor bean bags
$5.00
Marquees (supply only)
$140.00
A-Frames
$100.00 per day
PA System
$200.00
Chairs
$5.00
Trestle tables
$10.00
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7.0
Onsite Advertising
Wall Banner Site 1 – Urban Orchard Gabion (measurement)** 900mm (h) x
2800mm (w)
Wall Banner Site 2 – Central Square Ramp Fence – 6 panels each 1000mm
(h) x 2440mm (w)**
Wall Banner Site 3 – James St Amphitheatre Entrance (Fiji wall) – 1400mm
(h) x 4000mm (w) **
12 poles Hanging Banners (830mm x 3540mm [double sided] – printed with
UV inks on 600gsm block-out outdoor banner vinyl. Finished with hemmed
sides, 165mm open pocket top, 110mm open pocket bottom) **
8.0
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30 Day Period
$150
$300
$200
$500
Payment Terms
The application fee will be processed on application.
If the event is accepted to take place 50% of the event hire fees will be invoiced to the
event applicant. Final event approval is conditional upon receiving all event
documentation and approvals.
The remaining 50% of event hire fees will be invoiced to the event applicant 6 weeks
prior to the commencement of the event along with an Event License.
An event bond if required will be due 2 weeks prior to the event.
THIS APPLICATION WILL NOT BE ACCEPTED UNLESS SIGNED
The MRA requires applications to be submitted for:
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Minor events, 6 weeks prior to the event; and
All other events, 6 months prior to the event, unless advised otherwise.
Submission of this Event Application form does not automatically imply approval for
your event.
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CREDIT CARD PAYMENT AUTHORISATION – APPLICATION FEE
Credit Card Payment Authorisation
If you wish to pay be credit card, please complete the following:
Invoice / Reference Number (if known) _______________________________
Mastercard

Visa 
Card Number
   
CVV Number   
Expiry Date
 / 
Please circle & initial authorised amount:
$_________ ($........+ GST)
$_________ ($........+ GST)
Cardholder’s Name
___________________________________________________
Cardholder’s Signature
___________________________________________________
Email receipt to:
___________________________________________________
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MRA Place
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APPLICATION TO HOLD AN EVENT AT PERTH CULTURAL CENTRE
Event holders may be required to secure various approvals, licenses and services for their
event from other parties, in addition to submitting an application to MRA. It is the responsibility
of the Event holder to ensure all necessary approvals are in place for their event.
Refer to Approvals, Licenses and Services (Appendix B).
The MRA can assist with facilitating the stakeholder communication for approvals and should be
included in emails to external parties regarding seeking of approvals at the PCC. An Event
Licence will not be granted prior to the MRA sighting these approvals.
Events taking place in PCC must comply with the following site rules below.
Acceptance of these and the site conditions listed on page 17 is mandatory for events wishing
to receive an Event License for the PCC.
Insurance
Event applicants must provide evidence of the following:
• Public Liability Insurance coverage of $20 million, listing MRA as an interested party.
• Workers Compensation insurance coverage for any employees involved in the event.
The event holder is responsible for the supervision of all contractors during bump in and bump
out and must have a key contact on site at all times during these periods.
The MRA to hold a site induction with Event Holders prior to event bump in. Each contractor
must be inducted by the Event Holder prior to starting works.
Third Party Approvals
The License Holder is responsible for obtaining any necessary third party approvals and
licenses relevant to your event, including approvals from the City of Perth.
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MRA Place
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EVENT DETAILS
Organisation
Office Address
ABN
Contact Person
Phone No
Email
Event Name
Event Website
Event social media
Facebook:
sites and handles
Twitter:
Instagram:
Event
Enquiry
Details
(How
will
public
be
general
able
to
reach you for event
enquiries/ bookings)
Bump in Date
Bump in Times
Event Date(s)
Event Hours
Bump out Date
Bump out Times
Proposed
Locations
□ James St. Amphitheatre
□ Urban Orchard
□ Central Square
□ Wetlands Stage
□ Museum Plaza
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MRA Place
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Event Description
Activities Planned
Est. Attendance
(Per day)
Ticketed or Free
Ticket Prices
Have you
conducted this
event before? If so
please provide
details
charitable or Non
□ YES
□ NO – continue to next question.
for Profit
If yes, please provide details including registered Non for Profit organisation
Is the event
number:
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MRA Place
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Temporary Structures
Will
the
event
temporary
such
structures
as
stages,
seating,
have
marquees,
□ YES
□ NO – continue to next question
If yes, please complete the following:
A scaled site plan is required and is attached

scaffolding,
light
towers,
fencing, reefers or other
structures?
Marquees / Staging
Type of structures: ……………………………………………
Number of structures: …………………………….................
Total area covered (m²): …………………………................
Name of supplier: …………………………………………….
Phone number of supplier: ………………………................
Lighting towers / generators above 20 KVA
Type of structures: ……………………………………………
Number of structures: …………………………….................
Total area covered (m²): …………………………................
Name of supplier: …………………………………………….
Phone number of supplier: ………………………................
Any other features and attractions, please provide details:
…………………………………………………………………..
………………………………………………………………….
*Please attach additional information if required.
Will signage be utilised
□ YES
□ NO – continue to next question.
in the vicinity of the
If yes, please provide details:
Signage
event,
on
temporary
fencing or wall banners /
hanging banners?
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MRA Place
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Mains Electrical Power
Will the event require
power to be drawn from
□ YES
□ NO – continue to next question.
If yes, please provide details of required power outlets:
the existing site mains
power outlets?
(see Event Infrastructure
Map, Appendix C)
Please note:
Electricity
consumption
will be charged at 100%
of cost.
Will the event require
□ YES
□ NO – continue to next question.
water to be drawn from
If yes, please provide details of required water outlets:
Water
the
existing
water
sources?
(see Event Infrastructure
Map, Appendix C)
Please note:
Water consumption will
be charged at 100% of
cost.
Will the event have any
□ YES
□ NO – continue to next question.
retail outlets?
If yes, please provide details:
Food Selling or
Consumption
□ YES
□ NO – continue to next question.
Will the event include
If yes, please note that if the event is food based you will need to contact the
the selling or consuming
City Of Perth for a Special Event Food Permit Application for each trader.
of food?
If the main purpose of the event is not food based but food outlets are
Retail Outlets
required the MRA will in consultation with the event holder provide preNote: Food vans are to
approved food vendors.
be coordinated and
managed by the MRA.
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MRA Place
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Consumption
□ YES
□ NO – continue to next question.
Will the event include
If yes, please provide details:
Alcohol
Selling
or
the selling or consuming
of alcohol?
& Dangerous Goods
□ YES
□ NO – continue to next question.
Will
If yes, please provide details:
Hazardous Substances
hazardous
chemicals or dangerous
goods
be
stored
or
utilised at the event?
Will the event produce
□ YES
□ NO – continue to next question.
waste eg. General litter,
If yes, please provide details:
Waste Management
food waste, waste water,
toilet waste.
Security Contractors
Will the event utilise the
services
of
security
□ YES – complete the following forms:
□ NO – continue to next question.
If yes, please provide details of security company:
contractors?
Will the event involve
□ YES
□ NO – continue to next question.
playing
If yes, please provide details of proposed PA System and supplier:
Noise
of
live
or
recorded music, use of a
PA system or other loud
noises?
Will partial or complete
□ YES
□ NO – continue to next question.
road
If yes, please provide details including removal of parking bays due to a road
Road Closures
closures
be
required for the event?
closure:
Watering System
reticulation system to be
□ YES
□ NO – continue to next question.
turned
If yes, please provide times and dates including bump in and bump out:
Will
you
require
off
for
the
the
duration of your event?
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MRA Place
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Weather
Please
detail
extreme
your
weather
contingency
plan,
including communication
methods
in
case
cancellation/delay
of
of
event.
Is vehicle access onto
□ YES
□ NO – continue to next question
the sites required?
If yes, please provide details:
Parking
Please note,
There is limited parking
in the PCC.
Additional fees for the
Art
Gallery
of
WA
Dates:…………………………………………………………………..
Location:…………………………………………………………………..
Security may apply for
vehicles
requiring
access to the Urban
Orchard
outside
Art
Gallery business hours.
Other
Associated
Activities
Please
provide
other
any
associated
activities that have not
been mentioned.
Approved
Calendar
Event
Marketing
Blurb
(Approx.
100
words,
include short intro, event
description,
events
dates and open/ closing
times, links to booking
page or other event info
etc)
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MRA Place
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Approved Social Media
Marketing Blurb
(Approx. 140
Characters)
Will the LED screen be
□ YES
□ NO – continue to next question
required?
If yes, please provide details:
LED Screen
Event Fees
All relevant application and hire fees and bonds are payable to MRA on invoice
within the time period specified.
Payment Terms

The application fee will be processed on application.

If the event is accepted to take place 50% of the event hire fees will be
invoiced to the event applicant. Final event approval is conditional upon
receiving all event documentation and approvals.

The remaining 50% of event hire fees will be invoiced to the event
applicant 6 weeks prior to the commencement of the event.

Declaration
An event bond if required will be due 2 weeks prior to the event.
I agree that the above information is true and correct. I agree to seek and
provide all relevant approvals, licenses and insurances required under the PCC
Event License.
Signature
Print Name
Date
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MRA Place
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It is the responsibility of the event organiser that the event is to operate in accordance with the requirements of
all legislation including (but not limited to): Health Act 1911; Environmental Protection (Noise) Regulations
1997; and Disability Discrimination Act 1992. Upon acceptance of the use, the applicant undertakes to hold
MRA indemnified against all claims which may be made against them for damages or otherwise, in respect of
any loss, damage, death or injury caused by, or in the course of, or arising out of the use of the venue, or the
property of the State Government of WA, including adjacent roads or footpaths, during all periods when such
venue is used. MRA will make every effort to avoid errors in event publicity but accepts no responsibility or
liability for any errors, and requires that organisers check their event listing for errors as soon as they are
released. Any errors may be edited by MRA on the advice of the organiser. MRA reserves the right to either
reject or remove any event listing from its calendar for any reason whatsoever. MRA is not liable for any loss or
damage incurred by an event organiser as a result of any failure or delay in listing an event.
Online Advertising
MRA may provide an event listing on www.perthculturalcentre.com.au website.
MRA may provide event promotions via social media channels (Twitter,
Instagram and Facebook).
Please forward the
Multiple Website Images: 1200 pixels (w) x 720 pixels (h) (high resolution,
following marketing
landscape format, with no text overlay or logo inclusions).
materials to the MRA
Facebook Promo images: 400 x 400 pixels
event consultant to
For social media shares, please tag @VitalPerth #PerthCulturalCentre
assist in promoting
your event.
MANDATORY REQUIREMENTS
CHECKLIST
Do you have a Certificate of Currency for Public Liability coverage of $20 million
related to your Elizabeth Quay event, with MRA named as an interested party?
Do you have Workers Compensation insurance if you will have staff working on
this event?
Do you have Professional Indemnity Insurance coverage of $5 million (if
appropriate)
Please attach your Event Site Plan (to scale) showing locations of built structures,
toilets, signage, powered sites etc.
Please attach a detailed event running sheet/production schedule including bump
in and bump out timing.
Please attach a Risk Management Plan produced in accordance with AS/NZS ISO
31000:2009
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MRA Place
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PERTH CULTURAL CENTRE EVENT CONDITIONS
Events taking place in the PCC must comply with the following site rules below.
Acceptance of these conditions is mandatory for events wishing to receive an Event License for
the PCC.
Booking Conditions
Complete this application form and submit to [email protected]. Your application will
then be evaluated. The MRA reserves the right to give or withhold approval for any events on its
sites. The MRA takes no responsibility for any third party commitments entered into by the
applicant if an application is declined. Final approval for any application is only granted upon
issue of an Event License.
License Agreement
A legally binding License Agreement must be entered into by the applicant and returned to the
MRA prior to the event taking place. Until the License has been signed by the MRA and the
Event Holder, final approval for the event has not been granted.
Use of MRA logo’s and Event Marketing Materials
The event should not be promoted to the public through any channels until the MRA has
granted and event license to the applicant or unless prior approval has been granted.
Event Holders are not to use the MRA logo or State Government Crest without prior approval.
All artwork using the logos must be sent to the Marketing Officer with a minimum of one week
turn around for sign off.
All media releases with statement of State Government, MRA or Elizabeth Quay must not be
issued without prior approval of the MRA. All media releases must be sent to the Marketing
Officer with a minimum of 1 week turnaround of sign off.
Access All Areas (AAA)
The MRA representative/s and City of Perth Environmental Health Officer/s must receive AAA
passes or equivalent approval to inspect all facets and areas of the event both during the event
and set up/pack down times.
Access and Obstructions
Access to all workplaces and venues located in the PCC must be maintained throughout their
opening hours. This includes entrance and exit areas and loading areas. If a road closure has
been approved, alternative plans must be put into place.
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MRA Place
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Pedestrian and disability access through the site must be considered in relation to events,
including bump-in and bump out. The tactile pathway through the PCC must be free of
obstructions at all times.
Entry and exit areas from the event must be adequate for emergency exit and emergency
vehicles. Emergency vehicle access via Beaufort and James Streets must be maintained.
Events must not create a pedestrian hazard. Event holders must ensure that all equipment
associated with their event is made safe and does not pose a risk to members of the public, site
workers and others.
Events must keep clear all public transport routes servicing or passing the PCC.
Insurance
Event applicants must provide evidence of the following:
• Public Liability Insurance coverage of $20 Million, listing MRA as an interested party.
• Workers Compensation insurance coverage for any employees involved in the event.
Event Documentation
The event holder must submit the following documentation in accordance with the schedule
outlined below.
List of Actions
Detailed Scaled
Site Plan
(showing all
infrastructure;
stages,
entrances/exits,
marquees,
toilets,
amusement
rides and any
other features or
attractions)
Time Frame Prior to Event
Initial draft for small event
1 month
Initial draft for large event
6 months
Final draft to be marked ‘FINAL’
2 weeks
Event Management Plan (large scale events only)
2 months
Large events with crowds greater than 5000 persons
may require a Transport Management Plan and/or a
Pedestrian Management Plan
3 months
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MRA Place
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List of Actions
Time Frame Prior to Event
Structural specifications of marquees/tents, Stages,
Scaffolding, Seating, Lighting Towers and any other
infrastructure greater than 20m2
4 weeks
Copy of Event Public Liability Insurance
3 months
Bump-in and out schedule and running schedule.
Final running schedule
Risk Management Plan in accordance with AS/NZS
ISO 31000:2009, Risk management - Principles and
guidelines.
Noise Management Plan
(Reg 18 events, must include noise modelling)
2 months
2 weeks
2 months
2 months
Parking Management Plan
2 weeks
Disability Access and Inclusion Plan (DAIP)
4 weeks
Notification Letter to affected Businesses and
Residents
2 months
Key Personnel Contact List
2 months
Copy of Music Licences from APRA and PPCA
1 month
Waste Management Plan
2 months
Security Details and License Numbers
4 weeks
Management Requirements and Site Inductions
The event holder is responsible for the supervision of all contractors during bump in and bump
out and must have a key contact on site at all times during these periods.
Prior to bump in of the event, the event holder and any approved site managers of the event
must be inducted onto the site by an approved representative of the MRA. Each contractor must
be inducted by the Event Holder prior to starting works.
Buildings
The Licensee's use of the Licensed Area must not endanger or damage or cause any physical
impact to any of the buildings or other structures at the PCC.
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MRA Place
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Electrical Equipment
All electrical leads, junction boxes and equipment provided by applicant must be checked and
tagged by an electrician prior to the event. A qualified electrician can perform this service for a
small fee.
Applicants must ensure that all electrical leads are installed to avoid trip hazards, using cable
covers/trays.
Should a power outage or system overload occur due to the operations of your event, an
electrician will be called by MRA. All associated costs including, but not limited to, call-out and
repair, will be payable by the applicant.
Fees and Bonds
Hire fees and bonds are payable to the MRA within the time period specified.
Payment Terms
 The application fee will be processed on receipt of application.
 If the application is successful and the event accepted, 50% of the event hire fees and
the event application fee will be immediately invoiced to the event applicant. Final event
approval is conditional upon receiving all event documentation and approvals.
 A further invoice for the remaining 50% of event hire fees will be issued. This payable
by the event applicant 6 weeks prior to the commencement of the event.
 An event bond if required will be due 2 weeks prior to the event.
Should necessary documentation and payment of hire and bond fees not be received by
the required dates, the MRA reserves the right to cancel the event.
Event organisers will be responsible for all costs relating to damage resulting from the conduct
of the event. This will include but is not limited to, turf reinstatement, damage to public utility
services and damage to any MRA or third party assets in the PCC.
First Aid, Accidents and Incidents
It is required that adequate first aid, or first aid trained and accredited staff are onsite for the
duration of your event. Depending on the size of your event, you may be required to have a first
aid post available. Such requirements will be stipulated in the Public Health and Safety Event
Approval issued by the City of Perth.
Grassed and ‘Stoneset’ Areas and Uplighting
No vehicles are to travel on any grassed area within the PCC except by prior written
authorisation from the PCC Event Coordinator. No vehicles are to travel on the ‘stoneset’
material in the PCC under any circumstances. No vehicles are to drive on ground set uplighting
under any circumstance.
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No vehicles are permitted to drive beyond the entrance of the Urban Orchard.
No heavy equipment including shipping containers, portable toilets and other infrastructure is to
be placed on any grassed area within the PCC except by prior written authorisation from the
Event Coordinator.
No staking of grassed areas is allowed except by prior written authorisation from the Event
Coordinator.
Public Art
Exclusion zones for vehicles, vibrating machinery and infrastructure are in place around all
public art sculptures at the PCC. Under no circumstances may any objects be affixed to public
art installations or temporary infrastructure including bins placed within the exclusion zone. The
Public Art sculptures referred to include:
 The “Makigawa” sculpture (adjacent to State Library of WA)
 The “Forgotten Australians Memorial” near the Beaufort St entrance to the PCC.
 “The Caller” sculpture adjacent to the wetland
 The “Meadmore” sculpture in the Urban Orchard.
Safety Procedures
There are a number of safety measures and conditions that must be adhered to while holding
an event in the PCC. Event holders must be properly inducted onto the PCC site prior to the
event.
These safety procedures include but are not restricted to:
PPE




Personal Protective Equipment must be worn during load in and load out and
wherever mobile plant equipment is operating within the site. Safety vests must
be fastened at all times.
It is the responsibility of the Licensee to ensure that all event related staff are
provided with appropriate personal protective equipment during the Event
License period.
PPE will include, but is not limited to:
 Safety foot wear
 Harness for working at heights
 Safety vests
 Ear and eye protection
 Hats & sun screen
PPE must conform to the appropriate Australian Standards at all times.
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Vehicles
 Vehicles utilised on site must at all times follow the posted speed limits and all
other regular road rules.
 A ‘spotter’ must be utilised whenever trucks and other large vehicles are
reversing on site.
Plant and Equipment
 Mobile plant and equipment e.g. forklifts are to be utilised only with the
permission of MRA.
Electrical Compliance
 Any electrical contractors working at the site must be qualified and licensed, and
all electrical work must be carried out in accordance with the relevant Australian
Standards.
 All temporary power must be supplied through a switchboard equipped with an
Earth Leakage Circuit Breaker. As work on each of the electrical switchboards is
completed and energised, the electrician is required to complete an Electrical
Safety Certificate.
 All temporary electrical installations must be protected by a residual current
device (RCD).
 Any connection of 15 amp devices to a 10 amp outlet must be carried out by a
licensed electrician.
 All electrical cabling must be secured by taping, or covered by cable trays,
reducing potential trip hazards. Cable trays must be utilised in front of emergency
exit doors and in all external areas, and must meet relevant Standards.
 The Licensee is responsible for ensuring that all electrical equipment, including
appliances, leads and power boards brought to the site are tested and tagged
with current labels. Any equipment found without current labels must be removed
from the site immediately. The only allowance is for a product purchased within 3
months where a receipt can be produced as evidence of the rate of purchase.
 Licensees may choose to arrange for a testing and tagging service for exhibitors’
electrical equipment through the event’s electrical contractor. If the Licensee
does not comply with electrical compliance and test and tag procedures, MRA
reserves the right to delay or postpone the event until the exhibitors or
contractors are deemed compliant.
 No double adaptors are permitted.
 All building electrical cupboards must be kept locked and clear at all times.
Contractors
 All contractors and their workers must be inducted to site prior to commencement
of any works. The Licensee is responsible for ensuring that all contractors are
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

adequately qualified and insured to safely and expertly perform the work for which
they have been contracted.
MRA retains the right to refuse entry to any contractor, or request any contractor
cease work if it believes the contractor is not operating or behaving in a safe or
acceptable manner.
All contractors must provide the following documentation MRA prior to
commencing work:
 Safe Work Method Statement for all work being conducted at the site
 Occupational Safety & Health Policy
 Equipment Register
 Workers Compensation Insurance certificate
 Public & Products Liability Insurance certificate
 Evidence of suitable induction process to the site for the contractor’s
workers
 Relevant licenses and work permits e.g. plant, high risk work
Structures greater than 2.4m in height
Such structures require:
 Certification by an engineer and /or
 A submission in writing or CAD format to MRA.
Where deemed to be unstable must be modified or removed from an exhibition at the
Licensee’s expense.
Floor Levels and Staging
 Slips, trips and falls are a major cause of potential litigation. It is therefore
recommended that raised flooring be avoided wherever possible. Any change in
floor level or surface is a potential tripping hazard. Where changing floor levels
occur, every effort should be made to avoid an incident through the use of non-slip
materials, contrasting colours, tactile indicators and effective lighting.
 Where ramps are required, careful consideration should be given to the number
and location of these ramps to ensure minimal inconvenience to users.
 The construction of raised floors and ramps is subject to various Australian
Standards, which are to be adhered to at all times by the Licensee and its
contractors.
 The construction of stages, risers and platforms is also subject to various
Australian Standards. Compliance with such Standards is mandatory for all work
carried out at the site.
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Housekeeping
 Contractors shall maintain a high standard of housekeeping at any premises in
which they are conducting works. It is the responsibility of the contractor to
maintain their materials, tools and other equipment in an orderly manner on site.
 All debris and waste resulting from contractor activity on site shall be removed by
the responsible contractor. All materials and debris must be lowered and not
dropped from elevated locations and platforms. All waste products must be
disposed of appropriately and strictly in accordance with environmental
regulations and expectations.
 Waste/excess fuels and chemicals, and any absorbent material utilised in
association with these substances are to be removed from site and disposed of
appropriately. On-site drains must not be utilised for waste water that contains
contaminants.
 All materials, tools and waste shall be located so as to reduce risks to health and
safety prior to leaving the site daily. Working areas, stairways, passages and
emergency exits must be kept clear of obstructions at all times. If required,
working areas must be barricaded off and appropriate warning notices erected.
Security Services
The MRA can provide contact details for their preferred security provider to event holders, for
the organisation of security services. If you are securing your own security contractors please
provide the following information to MRA seven (7) days before your event commencement:
• Security company name, twenty four (24) hour contact person and mobile phone number
• Security schedule (roster/times)
• Names and license numbers of all officers are to be listed on the schedule
All onsite security staff/marshals Crowd control persons/marshals are required to wear a
uniform that easily identifies them to patrons of the event.
Infrastructure left in place over night is at the risk of the event holder. MRA strongly
recommends that the event holder assigns security to any infrastructure which is left in place
overnight.
Signage
Signs for the purpose of advertising an event may only be installed by the event holder in
approved locations with the prior consent of the MRA. Any approved sign may be installed no
earlier than fourteen (14) days prior to the commencement of an event and must be removed
immediately after the event. The event holder must make good any damage caused by such
removal.
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Inspections of the Event Licensed Area
The Event Holder will be required to arrange pre- and post-event inspections of the Event
Licensed Area for events. The MRA and City of Perth may require inspections of the Licensed
Area at any time during the Event License Period.
Site Cleaning and Repair
Event holders are responsible for returning the site to the condition it was released to them in at
the start of their event. This includes organising additional waste management as required with
an appropriate supplier, on a daily basis during their event period.
Additional site cleaning including but not limited to high pressure or steam cleaning of paved
areas may be required by MRA, and costs will be passed on to event holders. Costs of damage
to any part of the PCC, resulting from an event, will also be charged to event holders.
Should site damage be unreported, the MRA will utilise time-capture and CCTV footage to
identify the responsible party. If the damage is assessed as being the responsibility of the event
holder, the costs of accessing footage will also be levied at the rate of $60 per hour.
Temporary Structures
All temporary structures must comply with all relevant licenses, approvals and permits required
by the City of Perth and are listed in Schedule 2 of the Event License. If the event will require
infrastructure measuring over 20m2, approval is subject to independent engineer certification
provided at the completion of construction, prior to the event. The City of Perth Approvals Unit
must approve all such temporary structures.
The event holder must not install additional structures or supporting infrastructure in any area of
the PCC without the prior written consent of the MRA.
Third Party Approvals
The License Holder is responsible for obtaining any necessary third party approvals and
licenses relevant to your event, including approvals from the City of Perth.
Toilet Facilities
Toilet facilities within the buildings at the PCC are limited and may not always be accessible
specifically for the event. The event holder shall make provision for required toilet facilities in
conjunction with the MRA and City of Perth.
Vehicle Access and Parking
All vehicles entering the site for bump in/bump out or to be used as part of the event must travel
at a safe speed of no more than 5km/hour, with hazard lights on and have a person spotting to
ensure safe movement around pedestrian areas.
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Event holders are to be aware and abide by the maps identifying the trafficable areas and
weight loading restrictions.
Vehicles must be removed from the site immediately after unloading equipment/bump in and
parked offsite for the duration of the event.
Parking is not permitted in the PCC except by prior arrangement with an MRA Representative.
Vehicle access to the Urban Orchard is not permitted except by prior arrangement with an MRA
representative. Additional fees from the Art Gallery of Western Australia security services may
apply for vehicles requiring access to the Urban Orchard.
A maximum of three (3) light vehicles (2500kg each including loading) is permitted on the Urban
Orchard at any one time, outside of event operation hours. No vehicle access is permitted
during event operation hours.
No vehicles or heavy equipment including barrels, pallets or fencing are to be placed on or
traverse the ‘stoneset’ pathways of the Urban Orchard or the ‘stoneset’ material in other areas
of the PCC.
Water
Availability of water for events is to be assessed on a case by case basis. Water services are
limited. No waste, including water from weight or installations, is to be discarded on the site
including the Wetland.
Water consumption for the event will be charged at 100% to the event holder.
Weight Loading Limitations
The PCC is a complex site that includes many areas with load restrictions. The placement of
heavy infrastructure in particular zones of the PCC may require engineering management and
approvals, or may be prohibited in certain areas.
Please discuss any heavy infrastructure associated with your event with an MRA
representative. Additional fees for weight loading inspections by structural engineers may be
applicable.
Wind Loading
It is the responsibility of the event holder to ensure that adequate weighting is provided for any
infrastructure installed outdoors for an event. The MRA can provide a wind modelling report to
assist with event planning.
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APPENDIX A – PERTH CULTURAL CENTRE CIVIC AND CULTURAL
CHARTER
All events taking place in the PCC must contribute to the values of the Civic and Cultural
Charter:
1. To make the PCC one of the most visited destinations in Western Australia.
2. To provide a stimulating and comfortable environment where all Western Australians and
visitors to Perth can meet, connect and be entertained through:
 Arts, culture and performance
 Discovery, learning and storytelling
 Technology, media and design
 History and nature
 Fashion, food and music
 Joining together as a community
3. To provide a focal point to celebrate Western Australia and to reflect cultural diversity in all
overall operations and programming.
4. To provide leadership and explore new and bold ways to stimulate culture and creativity,
and communicate Western Australia as an incubator of the arts and innovation.
5. To support and promote the activities of the Centre’s institutions and Northbridge’s creative
economy.
6. To be a place that sustains excellence and makes Western Australians proud:
 A safe place to meet and spend time
 Vital and welcoming
 Attractive and clean
 Beautiful and relaxing
 Casual and accessible
 Family focused and intergenerational
 Celebrates heritage, our past, present and future
 Indigenous and multicultural
 Entrepreneurial and inspiring
 Participation and engagement
 Healthy and active
 Enlivened throughout the day and evening
 Regarded by both locals and visitors as a ‘must visit’ destination
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APPENDIX B – APPROVALS, LICENSES AND SERVICES
Act
Authority
Environmental
City of Perth
Protection (Noise) www.cityofperth.wa.gov.au
Regulations 1997 9461 3218
Food Act 2008 & City of Perth
Food
Safety www.cityofperth.wa.gov.au
Standards
9461 3218
Health
(Public City of Perth
Building)
www.cityofperth.wa.gov.au
Regulations 1992 9461 3218
Details
The Environmental Protection (Noise)
Regulations 1997 specify ‘assigned’ levels
of noise that may be received by any
premises. Should any part of your event,
including bump-in and bump-out, be likely
to exceed the assigned levels, separate
approval may be required.
Further information can be obtained from
the City of Perth’s Environmental Health
Officer. Separate fees may apply.
If your event involves temporary food
outlets, including vans, each individual
food outlet is required to submit an
Application for Special Events Permit.
The provision of food to patrons is to be
carried out in accordance with the
document:
 Environmental Health Guidelines –
Food Stalls
Authorised persons may inspect each
food outlet on the day of the event and
upon a satisfactory inspection an
approved Special Events Permit, will be
issued.
All infrastructure greater than 20m2,
requires certification by a competent
person to ensure the structure has been
erected
in
accordance
with
the
manufacturers specifications and complies
with
relevant
Australian
standards.
Approval is subject to independent
engineer certification provided at the
completion of construction, prior to the
event. The City of Perth Approvals Unit
must approve all such temporary
structures.
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Act
Authority
Live or Recorded APRA
Music
www.apra.com.au
08 9382 8299
PPCA
www.ppca.com.au
02 8569 1111
Liquor Licensing
MRA
Department of Racing,
Gaming and Liquor
www.rgl.wa.gov.au
Public Safety
WA Police
First Aid
St John’s Ambulance,
Advanced
Life
Ambulance
Service,
Sports
Medicine
Australia,
First
Aid
Services (Red Cross),
Event
Health
Management
Occupational
Health and Safety
Act & Regulations
Details
Any public event involving the use of
music may require licenses from the
Australian Performing Rights Association
(APRA)
and
the
Phonographic
Performance Company of Australia
(PPCA). Details can be obtained directly
from the organisations.
Final approval will not be issued until MRA
sights licenses from PPCA and APRA, or
some evidence from those organisations
that the licenses are not required.
Events involving sale or service of liquor
must discuss the intended service with the
PCC Event Coordinator. A letter of support
may be required from MRA in order to
apply for a liquor license from the
Department of Racing, Gaming and
Liquor. Some smaller functions may be
exempted from requiring a liquor license
under new regulations. Event holders are
obliged by the MRA to have event security
in place if any alcohol is to be served
during an event in the PCC.
Dependent on the size of the event, you
may be required to notify Emergency
Services.
Adequate first aid provisions must be
provided for every event. Certain events
will require one or more first aid posts.
Events on or near the water may also
require a marine safety plan and life
saving officers. All associated costs for
providing first aid are payable by the
applicant.
The event organiser will have the
responsibility for occupational health and
safety in regards to patrons, entertainment
and production. This includes employees,
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Act
Authority
Disability Access
and
Inclusion
Plan (DIAP) and
Disability
Discrimination Act
1992 (DDA)
Waste
Management
(bin hire)
City of Perth
www.cityofperth.wa.gov.au
9461 3218
Provision of Toilet City of Perth
Facilities
www.cityofperth.wa.gov.au
9461 3218
Road
Closures City of Perth
and
Reserving www.cityofperth.wa.gov.au
Car Parking Bays 9461 3218
MRA
Main Roads WA
Public Transit Authority
WA Police
Details
sub-contractors, performers hired and
infrastructure.
Event organisers must implement the City
of Perth’s ‘Disability Access and Inclusion
Plan’ prepared under the Disability
Services Act 1993.
It is the responsibility of the applicant to
ensure that the event complies with the
DDA. Further information may be obtained
from the Disability Services Commission.
The event organiser shall ensure that the
requirements of the Litter Act 1979 are
fulfilled. Event holders are to ensure that
all waste and litter is collected and
removed each day from Elizabeth Quay,
and are responsible for all costs
associated with the cleaning and the
collection and removal of litter. Depending
on the nature of the event, applicants may
be required to organise hire and removal
of additional bins.
Adequate toilet facilities are to be
provided in accordance with the Public
Health and Safety Event Approval issued
by the City of Perth. Please refer to the
City of Perth Health Unit for your event
requirements.
If you require road closures or reserved
parking bays, event organisers must
contact Main Roads WA, The City of
Perth, Public Transport Authority, WA
Police and also notify the MRA.
Where the event requires full or partial
road closures, the design, installation,
road traffic devices, lighting and sign
postings are to be undertaken by an
accredited Traffic Management Company
and must comply with AS:1742.3 and the
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Act
Authority
Details
Main Roads Code of Practice. The costs
incurred for these works are to be met by
the applicant.
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APPENDIX C – PERTH CULTURAL CENTRE INFRASTRUCTURE MAP
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