Minutes for Lake Cathie Football Club Committee Meeting
Wednesday 16 September 2015, 6:30pm
In Attendance: Lou, Monica, Mick, Willie, Peter, Belinda, Kelly, Chris.
1. LIGHTING BILL: A lighting bill has been received for $1234, dated 11 July
2015. Several inquiries were made regarding this bill by both Monica and
Lou, as it was not clear what time frame the bill is for, and so whether it is a
reasonable amount or high. After reviewing the previous year’s bills, it has
been decided to pay the bill (Monica will pay). We do not know if this is the
last lighting bill for the year.
2. CLUB PHOTOGRAPHS: Lou passed on the invoice for player’s photographs to
Monica, who will pay it.
3. VOUCHERS: Lou has purchased 3 x $30 sports store vouchers for competitive
player prizes (presentation). Vouchers were paid from Mick’s Friday night
canteen funds and no need to reimburse Lou.
4. PRESENTATION
a. The presentation will be held on the 17th October. The Lake Cathie
Bowling Club has been booked.
b. The disco has been booked for 4:30pm-6:30pm. Monica is waiting on
an invoice from the DJ, but will pay so that the DJ will be confirmed.
c. Mick will organise barefoot bowls from 4:30pm – 6:30pm for the
older kids.
d. Willie to send out email (email is automatically sent out to Facebook
as well) to all club members and parents: Arrive at 2:30pm for a 3pm
start of presentation, disco & barefoot bowls from 4:30pm. Finish
6:30pm. Finger food for junior club players.
e. Email to also encourage people to have dinner at the club, so as to
support the Bowling Club as well.
f. Lou has the trophies and photos at home and will bring to
presentation. All non-competitive players get a trophy. Competitive
team trophies will be organised closer to the day, after discussion
with the supplier (Lou). All OK with that. Total of 15 x trophies (3
trophies for each of the 5 competitive teams).
g. Lou to order 63 x side sling backpacks (39cm) for competitive teams
(instead of trophies). Each back pack will have team logo and first
name of player. Lou will order an additional 2 backpacks with
“Raiders” only to show at presentation, to show players what they
will get for resigning in 2016 (estimated 80 x backpacks for this. Cost
of backpack: $21 each, including logo and name.
h. Chris has coach jackets and will be given out at the presentation.
i. Peter Briggs to get a large jacket (Lou to order through Greg
Constable).
5. FOOTBALL MID NORTH COAST:
a. Has announced their push to forward plans for an over 35s
competition. Need to clarify whether this will also include a women’s
comp.
b. Peter Briggs will gather numbers for a possible team, and will discuss
more in the new year.
6. TREASURER’S REPORT
a. Monica has moved the Treasurer’s report from monthly to quarterly,
due to time constraints.
b. $22000 in the bank, which includes the $10000 grant (total $12000
for expenses).
c. Estimated costs include:
Lighting and Photos: $2500
Senior player strips for 2016: $1000,
Pop up nets: $1000
Disco for presentation: $350
FMNC fees: $100
Backpacks for comp players (63 + 2 spares): $1365
Trophies for comp teams TBA (Estimate 15 x $16.80 = $252)
Backpacks for 2016 return players (estimate x80 @ $21) $1600
Insurance: $37
d. Monica has been passed on all of the player registration sheets, float
and canteen float from Dee.
e. Monica presented the figures for the canteen and the cost of referee
fees that the canteen income is supposed to support:

In 2013, referee fees were $3500. The canteen paid all
of this and had a surplus of $700.

In 2014, the referee fees were $2900. The canteen paid
$1750, while the remaining fees were paid from the
club account (approx. $1200).

In 2015, the referee fees were $2600. The canteen paid
only $500 of that (Note: Mick has $600 from the Friday
night canteen). Total canteen income for 2015: $1100.

There were only 6 canteen shifts available to the club
because of the mix up with the Rugby League draws.

Each year the canteen is making less money, and needs
to generate between $2500-$3000 to pay for referee
fees.

At this stage there are no volunteers to coordinate the
canteen in 2016. Several suggestions have been made:
a slight increase of fees could help pay for some of the
referee fees; organising some gala days throughout the
2016 season instead of running the canteen; some
think the canteen should be open to encourage more
clubs to use the grounds; maybe having ‘men’s shed’
style BBQs on Saturday mornings. Also suggested that
each parent joining the club sign up for a shift on the
canteen, but this still does not solve the problem of
who is going to coordinate. The decision of whether or
not to raise fees will be taken to the AGM.
7. General Topics:
a. Email to be sent out to committee members to remind them to turn
up early on the presentation day to help set up (from 2pm) (Willie to
do);
b. Email to be sent out to committee members: coaches that will not be
returning next year, please see Kelly to return key and sign register
book;
c. Mick to email Willie sponsor logos to add to emails being sent out to
club members via Mail Chimp.
d. Send out email to all club members to announce the date of the
Annual General Meeting: Wednesday 28th October at 6:30pm, Lake
Cathie Bowling Club.
e. Lou, Chris and Belinda have volunteered to clean out the container in
February 2016.