Strategic Development Plan 2009 – 2012
Over the period of the 2009 – 2012 Olympiad, the Oceania Archery Confederation (OAC) plans to expand on the segments identified within
the 2005-2008 Strategic Development Plan (SDP), to take the following key areas to the next level:
ORGANISATIONAL SUPPORT
FITA Development Agent
Measurable
objectives/KPIs
Sport
Prepare draft
Management/Ad constitution
ministration
Model constitution
confirmed
Infrastructure
guidelines prepared
Each MA to
build/confirm internal
structures/procedures
Key result areas
Set priority order of
visits by DA
Strategies/action plans
Responsibility
Timing
Cost /resources
Implement OAC strategies
Implement OAC strategies
Implement OAC strategies
Implement OAC strategies
FITA/OAC
FITA/OAC
FITA/OAC
FITA/OAC
2009
2010
2011
2012
51500
53045
54636
56275
Strategies/action plans
Responsibility
Timing
Cost /resources
Consult with individual MAs
Executive
Jan-July
2009
Visits by Dev Agent; emails
Available from OAC web site
Executive
Aug 2009
Email no costs
Provision of advice/guidance
on infrastructure to DA
DA to provide reports on each
MA against guidelines
Executive/Dev
Agent
DA /Executive
to monitor
2009-2010
Visits by Dev Agent; emails
Ongoing
Visits by Dev Agent; emails
Consideration of previous DA
reports, examination of MA
web sites
Executive/DA
October
2008
Meeting at OAC Congress
Tahiti
Strategic Development Plan 2009 – 2012
Strategic
Development
Plans
Expansion of
MAs
Employment of
Development
Agent 20092012
Prepare model SDP
Consultation relevant
authorities in Oceania
Executive
Oct-Dec
2008
Email; websites
Confirm objectives,
KPIs achievable by
MAs
Provide model Annual
Plan for MAs
Advise MAs on
financial programmes
available
Development of
guidelines on
establishing new clubs
Obtain appropriate
funding from ONOC
and FITA
DA to work with MAs to
prepare 4-year SDP
DA & Executive Jan-July 09
to monitor/assist
Development Agent visits;
email
Posted on the OAC website
Executive
Feb 2009
Email
DA to provide details and
application templates to MAs
DA
Dec 08-Feb
09
Email and in conjunction with
scheduled visits
Posted on OAC website and
sent to each MA
Executive and
DA
Ongoing
Email and in conjunction with
scheduled visits
Submissions to the relevant
organisations
Executive
October
2008
Presentations to ONOC and
FITA
Strategic Development Plan 2009 – 2012
COACHING
OBJECTIVE
Develop education and assessment systems to provide coaches “fit for the purpose” and appropriate for each Member Association
KEY PERFORMANCE INDICATORS






Active and constructive coaches committee
More and better qualified coaches in each Member Association
Compilation of register of qualified coaches for the region
Support for Pasifika coaches to attend centres of excellence
Establishment of a regional coaching centre for Pasifika (Pacific) coaches
Improved results of archers in international competitions, specifically
 FITA World Championships 2009
 Oceania Championships 2010
 Commonwealth Games 2010
 Pacific Games 2011
 FITA World Championships 2011
 Olympic Games 2012
Where are we now?
There is an OAC agreed system for qualifying coaches at levels 1 and 2.
There is an OAC agreed system for assessing coaches at those levels, in maintaining their level and/or moving them to a higher level.
There is a concept for training coaches at level 3.
The structure for a regional coaches committee is in place and has been for 3 years but it has not been active.
Strategic Development Plan 2009 – 2012
3 coaches each spent 3 weeks at the FITA Middle East Training Centre in Cairo in 2007 with support from ONOC
It is possible a further 2 or 3 coaches will participate in a similar course in 2009.
Australia has a systematic method of training its own coaches, as does New Zealand although the latter is less advanced.
The plan here is largely but not exclusively to improve coaching in the Pasifika (Pacific) nations although Australia and New Zealand would be
included as appropriate.
Objective
Action
Establish active
regional coaches
committee
Identify
number/level of
coaches each
country
Develop annual
coaching plan for
level 1 coaches
Prepare booklet,
etc for assessment
of level 1 coaches
Develop plan to
train/assess level 2
coaches
Assessment of
level 1 coaches
completed
When
KPI
Who
Resources required
Call for nominations, make January 2009
appointments
Committee in place
Executive
N/A (email)
Ask for names,
qualifications and
experience in each
country
Identify the priorities for
level 1 test/assessments
January 2009
Register of coaches
published
Regional
committee
N/A (email)
February 2009
Executive receives
plan
Regional
committee
Develop and print booklets February-April 2009
and distribute to registered
coaches
Booklets in hands of
coaches
Prepare
course/assessment
materials
Review booklets and take
account of reports of DA,
results of archers
Executive receives
plan
Regional
committee
assisted by
Executive
Regional
committee
Access to FITA
coaching material
TBC
Printing of booklets
June-August 2009
November –
December 2009
List of coaches
assessed +5%
increase
Regional
committee
Access to FITA
coaching material:
TBC
N/A email
Strategic Development Plan 2009 – 2012
Assessment of
level 2 coaches
Development of
programme for
level 3 coaches
Assessment of
level 1 and 2
candidates
Provide course(s)
for prospective
level 3 coaches
Maintain regular
assessment of
coaches levels 1-3
Meetings of
coaches’
committee
Review booklets and take
account of reports of DA,
results of archers
Identify skills and possible
courses
June-July 2010
Candidates sit level 1or 2
exams
Early 2011
Candidates undertake
level 3 course
Mid-2011
Annual checks of coaches
log books, checks of
archers’ results, DA
reports
Face to face
On-going
Conference calls
Throughout 2010
At least every 2
years at eg OAC
Champs
Alternate years as
required
List of coaches
assessed + 5%
increase
Coaches to undertake
level 3 identified
Regional
committee
N/A email
Regional
committee
Resources/courses
TBC
List of successful
Regional
candidates published + committee
further 5%
Exam papers other
resources TBC
List of successful
candidates published
+5%
Exam papers and
other resources TBC
Increase in number
and quality of coaches
5% increase year on
year
It happens, minutes
taken and circulated
It happens, minutes
taken and circulated
Regional
committee plus
specified coaches
Regional
committee
FITA coaches
committee
Committee
convenor
Committee
convenor
TBC
USD500
USD100 per call
Strategic Development Plan 2009 – 2012
EVENT CONSULTING
OBJECTIVE
Develop methods to establish International competitions that provide an arena for the continuous improvement of the standard of archery by
each Member Association.
KEY PERFORMANCE INDICATORS
 National Event Calendars
 Hosting International events attended by 2 or more visiting teams
 Participation of National Teams in, specifically
 FITA World Championships 2009
 Oceania Championships 2010
 Commonwealth Games 2010
 Pacific Games 2011
 FITA World Championships 2011
 Oceania Championships 2012
 Olympic Games 2012
Where are we now?
Competition is mainly concentrated in Australia and New Zealand with additional efforts being made by Norfolk Island, New Caledonia and
Tahiti.
With the support of ONOC and the partnership with SportingPulse efforts have commenced to develop event management tools to assist
Member Associations in organising events.
Guidelines on how to run a major tournament have been available to Member Associations since 2006. These were sent directly to MAs and
are available from the OAC website.
Strategic Development Plan 2009 – 2012
The plan here is to develop methods and tools for Event Management to the Pasifika (Pacific) nations although Australia and New Zealand
would be included as appropriate.
Key result areas
Measurable objectives
Strategies/action plans
Responsibility
Timing
Costs/resources
Establish Local
competition including
National
Championships
Develop programme
for monitoring event
performance
Tournaments listed on
Oceania Website
Request MA to provide
calendars with details of
regular tournaments
Executive
January
2009
Email from MA
Annual report of
participation rate at
National Championships by
each MA aiming to
increase by 25% of
competitors each year
Record number of archers
from each MA participating
in own and other MA
tournaments
Reports of Member
Associations using the
database
Member Associations to
monitor the number,
gender, age of archers and
their participation rate in
competitions
National
Federations
/Boards
Ongoing
Excel
spreadsheet or
database
Introduce Ranking Lists for
Individuals and Teams
Executive &
National
Federations
Ongoing
Implement database for
collection of National
statistics by each MA
Executive
March 2009
SportingPulse
Design application for
uploading results to
competition web site
March 2009
SportingPulse
Provision of central place
to advertise events and to
register entries
Ongoing
SportingPulse
Monitor Individual and
Team performance.
Develop tools for
recording Competition
Entries
Develop tools for
providing live
competition results to
the world
Co-ordinate methods
used by Member
Associations for
Strategic Development Plan 2009 – 2012
promoting events
across region.
Monitor the quality of
tournaments within
Oceania
Monitor performance of
MAs at specific
Competitions
Explore new web
technology in event
management
Obtain evidence of
tournament satisfaction (
eg photos, archer
feedback)
January
2010 +
Ongoing
Obtain evidence of
National Team participation
from results
Research & Development
in web applications
Ongoing
Ongoing
SportingPulse/
Oceania
Website to be
upgraded with
feedback
database
Various websites
and tournament
results
SportingPulse/
Strategic Development Plan 2009 – 2012
OFFICIALS COMMITTEE
Objectives
To develop the Oceania Archery Confederation(OAC) Officiating Program within the FITA Continental Region of Oceania, with emphasis on the Key
Result Areas (officiating, training, securing resources, the biennial meeting of the Committee and the management of the Oceania Archery
Confederation Officiating Program [OACOP]), Key Performance Indicators (KPI’s), Strategic Action Plans (SAP’s) as presented in the planning
matrix:
Key Performance Indicators (KPI’s)
The KPI’s of the Officials Committee are identified as:
 An active and objective Officials Committee;
 Facilitating the appointment of active and experienced officials to major events;
 Increasing the number of officials within Oceania by means of qualification, training and development – with special emphasis on those
OAC member Associations (MA’s) who do not have officials or inactive officials;
 Developing and maintaining the required resources to support all officials within Oceania;
 Where possible to conduct a face to face biennial meeting of the Officials Committee;
 The management of the OAC Officiating Program in a professional and objective manner;
Current Situation
Strategic Development Plan 2009 – 2012
Currently within OAC only Australia, New Zealand, New Caledonia and possibly Fiji have adequate numbers of National Judges. Several MAs do
not have any judges at all. Refer to the table below:
 Number of Judges
Country
No of NJ’s
ASA
0
AUS
78
FIJ
4
FPO
2
GUA
1
NCL
7
NFI
1
NZL
20
PAL
0
PNG
1
SAM
2
SOL
1
TGA
0
VAN
1
 Equipment
A number of judges do not have current FITA rule books, and only the AUS, NZL and very few others have a judge guide book.
Not all judges accredited since 2005 (except for AUS and NZL judges) have basic judging equipment.
 Uniforms
Only AUS, NZL and NCL have national judge uniforms. There is also no uniform for judges officiating at Oceania regional events,
i.e. South Pacific Games and Oceania Championships.
Strategic Development Plan 2009 – 2012
Officiating Planning Matrix
Key Result
Area
1. Major Events
2.Training
Measurable Objectives/
Key Performance
Indicators
Strategies/Action Plans
Responsibility
Nominate Technical Delegate
(TD) Director of Shooting (DoS)
and Tournament Judge
Commission (TJC) to Pacific
Games and Oceania Archery
Confederation (OAC)
Championships
Consult with OAC Executive regarding the appointment of
TD’s
Call for expressions of interest from judges (FITA IJs,
FITA CJs and OAC CJs) to officiate at major events
Select DoS and TJC’s as required
Recommend to OAC Executive Committee for
appointments.
Committee Chair
Ensure that the TJC for AUS
Nats and NZ Nats complies with
FITA rules for WRT
Liaison with Archery Australia and Archery New Zealand
Officials Committees as required
Conduct qualifying courses for
new judges to increase the
number in the continental
region, especially those MA’s
currently without judges.
These courses may also be
attended by other judges to
update knowledge and skills.
Select appropriate time in conjunction with regional event
(OAC Championships, Pacific Games, NZL National
Championships, AUS National Championships
Appoint qualified presenter
Prepare budget
Distribute invitations
Organise venue and accommodation
Conduct course
Timing
Cost/Source
2009:
2010: OAC
Champs- PNG
2011: SPG - NCL
2012: OAC Cs –
tba
OG CQT – tba
OCJC
Accommodation,
meals: Organising
Committees
Travel: judges
Committee Chair
Annually
Committee Chair
Committee
2009: NZ Nats
2010: OAC C’ships
– PNG
2012: OAC Cs - tba
US$ 2300 per
event
Committee Chair
Committee
Committee Chair
Strategic Development Plan 2009 – 2012
Key Result
Area
Measurable Objectives/
Key Performance
Indicators
3. Resources,
Uniforms and
Equipment
Provide FITA Rule Books for
those judges without current
version
Strategies/Action Plans
Responsibility
Timing
Establish number of copies needed in English and French
each year
Order English versions from Archery Australia
Order French versions from FFTA
Distribute
Committee
Annually
US$10.00/book
FITA Judge Guide Books for all
judges in the region
Order sufficient copies (some in French) from FITA and
FFTA (all AUS and NZL judges have copies)
Committee Chair
2009, 2011
US$10.00/book
Basic Judges kits for new
Judges accredited from 2009
onwards
Decide on equipment (magnifying glass, whistle, etc) and
purchase
Committee
2009, 2010, 2012
US$120.00
Uniform shirts for Oceania
tournaments
Decide on colour and design
Seek sponsorship
Distribute to OAC judges officiating at OAC tournaments
Committee
2009 onwards
US$20.00/shirt
Sponsorship ?
4. Meetings
Conduct biennial AOOC
meeting
Facilitate agenda and venue
Produce minutes
Committee &
Committee Chair
2009
2011
US$600.00 per
meeting
5. Management
Administer the work of AOOC
Phone, Fax, E-mail, Postage,
Photocopying, Stationery, etc
Committee Chair
Ongoing
US$50.00
2010, 2012
US$130.00 per
conference
Possible telephone conferences in years without meeting
Cost/Source