January 30, 2016
Board Meeting
University of the Pacific
Stockton Campus
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TABLE OF CONTENTS
Campus Map ...................................................................................................................................... P 3
January 2016 Board Meeting Schedule ............................................................................................. P 4-5
November 2016 Board Meeting Minutes........................................................................................... P 6-13
Awards Committee January 2016 Agenda......................................................................................... P 14-15
Governance Committee January 2016 Agenda .................................................................................. P 16
Philanthropy Committee January 2016 Agenda ................................................................................ P 17
Special Events Committee January 2016 Agenda ............................................................................. P 18
Awards Committee November 2015 Summary ................................................................................. P 19-21
Governance Committee November 2015 Summary .......................................................................... P 22-23
Philanthropy Committee November 2015 and January 2016 Summaries ......................................... P 24-27
Clubs Committee January 2016 Summary......................................................................................... P 28-30
Special Events Committee November 2015 Summary .................................................................... P 31-34
2015-16 Pacific Alumni Association Staff Directory ........................................................................ P 35
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ALEX & JERI VERESCHAGIN
ALUMNI HOUSE
January 29th
6:00 pm Board Member Dinner with
Award Recipients
January 30th
8:00 am Executive Committee
Omega Phi Alpha Library
8:30 am Continental Breakfast
Foyer
9:00 am Committee Meetings
Awards – Leineke Conference Room
Governance – Omega Phi Library
Philanthropy – Rhizomia Conference
Room
Special Events – Regents Board Room
10:30 am Break
10:45 am Student Life Presentation
12:00 pm Lunch
Alex & Jeri Vereschagin Alumni House
1:00 pm Board Meeting
Regents Board Room
3:15 pm Adjourn
5:45 pm Board Members arrive for
Awards Dinner
DeRosa University Center
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SCHEDULE
UNIVERSITY OF THE PACIFIC
PACIFIC ALUMNI ASSOCIATION
January Board Meeting
Saturday, January 30, 2016
Alex & Jeri Vereschagin Alumni House
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8:00 am
Executive Committee
8:30 am
Continental Breakfast / Social Time
9:00 am
Committee Meetings
10:30 am
Break
10:45 am
Plenary Session
Rhonda Bryant
Associate VP for Student Life and Dean of Students
12:00 am
Lunch
1:00 pm
Call Board Meeting to Order
Regents Board Room
Jennifer Svihus
1:05 pm
Action: Approve November Minutes
Kelli Page
1:10 pm
President’s Report
Jennifer Svihus
1:30 pm
President Elect’s Report
Janice Magdich
1:45 pm
Committee Reports
Awards
Clubs
Governance
Philanthropy
Selection
Special Events
Erin Mettler
Grant Reeder
Ned Collins
Kim Austin
Franz Vaiarello
Anne Teutsch
2:30 pm
ASuop Report
Serena Welch
2:45 pm
Executive Director Report
Kelli Page
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3:00 pm
General Good and Welfare
3:10 pm
Announcements
Jennifer Svihus
Meet Your Future – Career Day: March 3
Next Board Meeting: April 16
PAA Retreat: April 17
Senior Celebration (Grad Party): May 4
Tiger Award / Faith Davies All-University Leadership Awards: May 13
50th Reunion Weekend: May 13-14, 2016
Commencement: May 14, 2016
3:15 pm
Adjourn
5:45 pm
Board Members arrive promptly for Alumni Awards Dinner
& Ceremony
DeRosa University Center
MINUTES
UNIVERSITY OF THE PACIFIC
PACIFIC ALUMNI ASSOCIATION
November Board Meeting
Saturday, November 14, 2015
Alex & Jeri Vereschagin Alumni House
Attending:
Officers:
Directors:
Excused:
Ex-Officio:
PAA Staff:
Guests:
Jennifer Svihus, Janice Magdich, Steve Covell, Adam Ellison, Tim O’Neill, Mary
Pietanza, Waqar Rizvi, Franz Vaiarello, and Sarah Wells
Kim Austin, Jim Collins, Ned Collins, Ashton Datcher, Margaret Frederickson,
Scott Gerbert, Allan Hardcastle, Carol Hirota, Matt Hoffman, Venilde Jeronimo,
Dick McClure, Erin Mettler, Danna Moreno, Grant Reeder, LaNor Smith, Anne
Teutsch, Max Vargas, and Bob Webster
Adam Ellison, Shanti Halter, Elizabeth MacNab, Julian Toro Solis, and Serena
Welch - ASuop
Kelli Page, Executive Director
Quentin Graeber, Marshea Pratt, Anthony Young, Janice Wagner, Polly Crabtree
Mary Ann Piana Chapman, and Teri McKnight
Dave Frederickson, Vernon Smith
Call Board Meeting to Order
Meeting called to order at 1:21 pm
Jennifer Svihus
Action: Approve April 2015 Minutes
Motion: Grant Reeder
Second: Waqar Rizvi
Vote: All in favor; motion carried
President’s Report
Jennifer Svihus
Jennifer welcomed everyone, and our guest Associate Provost Vernon Smith
The PAA Handbook has been updated. It includes the Bylaws, Policy & Procedures, Awards
information, and general information about the Pacific Alumni Association. It will be put online,
in addition if you would like a copy the Alumni Office will provide you with one. An updated
calendar has been printed for each board member. Please note changes to your personal
calendars. Grant Reeder asked that changes should be posted online as well for members who
live out of town.
Scott Gerber asked if electronic calendars can be updated as well. Our next Board Meeting will
be January 30, 2016.
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In board news, Waqar will be running for City Council District 2 in the City of Stockton.
Quentin will be starting a new job on Monday with the Annual Giving department. He will still
be working half-time with Alumni Relations for a few months helping us with the Awards
program and 2016 reunions.
President-Elect’s Report
Janice Magdich
October Regents Meeting Update
There was a lengthy enrollment discussion about challenges and opportunities. They are
developing a 10-year vision and a 5-year plan for enrollment. The goal is to preserve, protect,
and enhance the traditional undergrad resident experience while maintaining integrity. Some
interesting enrollment facts: Women out numbering men in enrollments and there is a globally
unmet need for higher education; same is true in the U.S.
The next Regents meeting will be in February in San Francisco.
University Campaign Update
The new campaign slogan will be “Leading With Purpose”. The Powell Match program was
discussed. There have been 71 Powell matched scholarships in just the past 18 months.
Currently there are approximately 800 endowed scholarships at the University. There has been
$113.5 million given since July 1, 2013; the start of the campaign.
Campus Masterplan
There is a newly approved housing complex on the other side of the Calaveras River. It is with a
private equity firm, giving Pacific a 50 year lease. It will be 140,000 square feet of living
quarters. The Quad and Grace Covell Resident Halls will be renovated. Students from there will
be housed in the new complex until the renovation is completed in the Quads and Grace Covell.
Once the renovations are finished, there will be 380 more students housed there. There will be
spaces to interact and study, in addition to private space. Housing has been found to be the #1
reason students don’t choose a university. New students have higher expectations. They want
both common and private spaces. There will only be 2 entrances for security reasons and to
allow students to mix and mingle.
Construction will start in March 2016 and finish by August 2017. There will be drought tolerant
landscaping that also reflects the plants in and around the Calaveras River. Parking will be
included in the complex but expanding parking around campus was not discussed.
Athletics Update
Each student athlete will be given an iPad to track and record nutrition and workout plans, in
addition to academics. They will be able to watch game films immediately after the games are
finished to study and discuss. This is a great use of technology locally and when on the road.
There are 18 sponsored sports programs of which 53% are female and 47% are male
Renovations to the Spanos Center are in the planning stages. The golf team will have a new
facility at The Reserve at Spanos Park in the future.
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Commencement
Author and alumna Kate Moses `84 COP will be the Commencement speaker in May.
Committee Reports
Philanthropy
Venilde Jeronimo
Each board member received a handbook; “Opportunities for Involvement in the Campaign.”
The board took a survey last spring based on information from this handbook. One hundred
percent (100%) of the board participated in the survey…thank you! The purpose of the survey
was to allow board members to identify the roles they would like to play during the University
campaign. Everyone should engage in at least one role.
Venilde asked that the board acknowledge the survey, and its results, by committing to take on
one or more of the identified roles as we move forward in helping with the University campaign.
Discussion led by Vernon Smith:
Kim Austin clarified that the Philanthropy Committee will provide and identify some of the roles
and areas of need. They will make a recommendation to the board for campaign participation.
Ned Collins asked for clarification of what is the goal of the vote? Venilde said this is an
acknowledgement of the survey results and the campaign roles board members were willing to
play. Grant Reeder asked if this is this trying to establish a policy or is this only an overview of
how the board voted ? Max Vargas who is also on the Philanthropy Committee added that the
vote is a recommendation to further hash out details from the survey.
Action: To accept the commitment of all board members to engage in at least one of the
eight campaign roles
First Motion: Dick McClure
Second: Grant Reeder
Discussion: Tim O’Neill proposed to amend motion to state “during the campaign” in the
description of the commitments and responsibilities.
Vote: All in favor; motion carried
Awards
Mary Pietanza
Faculty Mentor Awards
The Faculty Mentor Awards brunch will take place tomorrow. This year there were 23
nominations for the Faculty Mentor Awards. We would like to see more next year. At our April
committee meeting we will go through nominations for next year’s Faculty Mentor Award
recipients.
Alumni Awards
The Distinguished Alumni Awards will be on January 30. Please make an effort to attend the
Friday night dinner with award recipients.
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Dick McClure has agreed to be our board representative on the Faith Davies All-University
Leadership Awards committee again this year. Thank you Dick!
Erin Mettler presented the Awards Committee action plan. The awards committee will be
reviewing best practices for recognition across the all three campuses. How do we recognize our
volunteers? Are we doing all we can do? Are there more opportunities that we aren’t doing to
say thank you to volunteers? We will finalize guidelines for January meeting.
The Awards Committee would like to encourage board members to submit alumni stories and
contact information. How are we reaching out to Deans, Department Chairs, etc.? Are they a
resource for alumni stories and awards nominations? We have a lot of nominations from
athletics, but not from academics.
Discussion led by Vernon Smith:
There to be needs a higher level of coordination between the Awards Committee and the
Philanthropy Committee on action items that are similar. Grant Reeder would like to see more
standardized responses – not too little information or too much. There needs to be clarification
on proper nominations. Mary Pietanza suggested that there are guidelines for those filming out
an awards nomination, but not all nominations are completely filled out, but they are then
contacted for clarifications. The goal is to have a template for nominators to follow.
Clubs
Grant Reeder
Grant reviewed the Clubs Committee action plan. We would like all board members to help
support the regional and affinity clubs by participating in alumni club meetings and/or events as
their schedules permit. Clubs are recruiting new alumni volunteers on an on-going basis and
want board members to assist in this effort by encouraging alumni they know/meet to get
involved in their local alumni clubs. Clubs will help attract new members by using a variety of
strategies to demonstrate and emphasize to prospective alumni volunteers that they can give back
to Pacific in meaningful and rewarding ways beyond just financially. Clubs will work toward
demonstrating the value of belonging to an alumni club (i.e. the benefits, what’s in it for
me?). Clubs recognize that it is important to keep participation in clubs fun and also have
“hands-on” responsibilities while at the same time being careful not to overwhelm or burnout
volunteers. Clubs will also work to ensure that the 3-campus approach to club programming is
considered as clubs plan their calendar of events and incorporated where applicable.
The Valor app currently only available on iPhone. Only 97 more people need to register to reach
our goal of 250 by December 2015. We want the first 250 people in the system to be alumni
mentors before having a lot of students join. The app is open to parents of Pacific students and
spouses/partners of Pacific alumni to be mentors to Pacific students; non-Pacific alumni should
use 2020 as their class year.
Discussion led by Vernon Smith:
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Scott Gerbert asked who is participating in the app. Polly is the staff person working with this
program and responded that most of our signups to date are alumni, but there are a few students
and parents who have signed up.
It was asked what security safeguards are in place with this third party app. People sign into the
application with their LinkedIn profile. The personal data stored in the backend application
tables is minimal, limiting the risk associated with using the app.
How does the contact between student and alumnus work? Everyone is anonymous until the
student/mentor makes contact via the app. There are many protections built in.
Kim Austin asked about the Career Resource Center’s involvement? They are a partner with us
on this mentor program. The Valor app also serves as a networking tool between alumni.
Governance
Ned Collins
The PAA Handbook is updated and will be online for board members. It will continue to be
updated on a regular basis as needed.
We discussed Three-Campus Alumni Initiative. Kelli is planning a staff meeting with the other 5
alumni associations; Dugoni, McGeorge, Pharmacy, Physical Therapy and Speech Language.
Discussion led by Vernon Smith:
Franz asked if there will other volunteer representatives engaged at future meetings. The
Governance Committee will be discussing the Three Campus Initiative and we can support
involvement with the other alumni associations. Allan Hardcastle commented that we would
have better participation by combing events/activities with the other alumni associations.
Special Events
Anne Teutsch
Anne reviewed the Special Events action plan.
Thank you to everyone who volunteered at Homecoming. We had 63 volunteer opportunities
and all but 2 were filled! We used Sign-Up Genius this year and got all the volunteers we
needed.
We want more board members to participate in regional events in their home towns. We need
your help to get the word out to alumni and friends. We invite you to the December 4th men’s
basketball game. Please bring a toy for a free ticket to the game.
We are planning to have a joint activity with the ASuop. They are working on their calendar and
then we can coordinate an activity with them. We will have a table at the career fair in the
Spring. We would like to offer a professional photo for a student’s LinkedIn account,
immediately following this we would have them sign up for the Valor App right there. Provide
candy as an incentive to fill out the forms.
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The Special Events Committee will be surveying board members to learn what more they want
to know about Facebook, Twitter, etc. We will take the survey information and provide mini
training courses in areas of interest. Training could be taught by board members or current
students.
Discussion led by Vernon Smith:
Jennifer Svihus asked if ASuop could help the PAA board figure out what works for sophomores
and juniors in terms of engaging them. Could we consider doing more than just a Spring mixer
with the ASuop leadership at the April meeting? Anne Teutsch said she will share these ideas
with Serena Welch. There may be some scheduling issues as ASuop has a lot going in the
Spring. Mary Pietanza asked if there are opportunities for the Special Events Committee to
collaborate/participate in an existing event on campus (i.e.: Activities Fair). Anne responded
“yes, we will be engaged at the “Meet Your Future event that the Career Resource Center is
hosting this coming March. There may also be opportunities to engage at the end of the year.
Kelli said that the Governance Committee is putting together a plan to increase student
awareness of the Pacific Alumni Association. Sarah Wells suggested we consolidate the effort
into one committee and not duplicate work. We need one committee to take “ownership” of this
task.
Selection Committee
Franz Vaiarello
The committee will begin to meet in December for selection of new officers and board members
whose terms will begin July 1, 2016.
PAA Board Survey
Franz Vaiarello
Franz reported on the Board Survey results (passed out a handout with details). Matt Hoffman
will take the lead in administering the survey in the future.
Highlights include:
 An increase in participation over the years 2009-2015
 Board members are generally “satisfied” with having the opportunity to contribute more
to furthering the PAA goals and interests, etc. People are having meaningful experiences.
 There is a perceived gap between the University’s plan and how the PAA Board is
moving in terms of direction/focus
 Increase in overall satisfaction with the board experience
Discussion led by Vernon Smith:
Jennifer Svihus stated that every year in April there will be an evaluation for Board members to
complete. Dave Frederickson agreed that evaluation is an important part of continuous
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improvement, leadership and successful planning. Ned Collins added that evaluation must also
lead to an action. Franz highlighted the Past President’s Survey as an example. A letter was sent
to the Past Presidents asking how they want to be engaged by the PAA. Sixteen people
responded. Highlights of responses:
 Want to see what’s happening with PAA Board and want a schedule of the PAA Board
meetings. Perhaps send them a copy of the Mid-Board Meeting Communication. Allow
an “opt out” option for this communication in addition to other things that may be pushed
out to them.
 Interest in creating a Past PAA Presidents/former Board Members Affinity Alumni Club
as a way to keep them engaged.
Erin Mettler asked could we send out a communication that highlights these folks (i.e.
“Where are they now?”) Perhaps do this in “What’s Up, Pacific?” Anne Teutsch asked what
the protocol is to invite past PAA Board members to events? Kelli responded that it is fine
unless that past PAA Board member is a current Regent then the protocol is to send that
invitation via a PAA staff member in terms of an “official” invitation. The President’s office
just likes to know if a current Regent RSVPs for an event. Otherwise, you are welcome to
reach out to any alumni and invite them to events on your own.
ASuop Report
Serena was unable to join us at meeting today.
Serena Welch
Executive Director Report
Kelli Page
Homecoming 2015
Thank you for your participation in Homecoming 2015. Attendance was 1,100 paid
registrations. The office goal was 1,200. Faculty and parent participation was up (parents up
200%), as well as alumni participation increased. We had 86 events during the weekend and
95% were success, meaning good numbers at the event. We had several events that we could not
count attendance at and we have had to estimate attendance: Parade, Tiger Rally, and Volleyball
Game. All events had good to excellent attendance. The staff did a comprehensive debrief last
week. December we will start planning for next year. Steve Covell asked if there any way to
tighten up the parade? We will have a serious discussion about the parade in December and if
we continue it in the future.
Staff Update
Quentin Graeber will be leaving his position as Reunion Coordinator. Monday is his last official
day with Alumni Relations, but he will be moving into Annual Giving as Assistant Director for
Reunion Giving. We have come up with a transition plan that will allow Quentin to continue to
help us with the Awards program and upcoming 2106 reunions until we hire for the Reunion
Coordinator position.
Mary Ann Piana Chapman’s job has been reclassified and she will now serve as our Alumni
Relations Operation Manager. She will continue to oversee to the Vereschagin Alumni House,
but will also take on more event planning responsibility.
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Graduate Programs
We have begun working with our new graduate programs on the SF and Sacramento campus.
The first activity will be with our new data analytics program in San Francisco on December 5th.
We are hosting a holiday mixer inviting the students of the program, their professors and
potential employers in the tech industry. We will be providing customized business cards for
each of the students to handout at the mixer.
General Good and Welfare
Mary Pietanza asked if the staff could look into consolidating the software, apps, tools, etc. that
we use to communicate with the board and our volunteers. Erin Mettler suggested we need one
document depository for board information. DropBox was suggested. The alumni staff will
review all the tools currently being used and come up with a standard that we can offer to the
board.
Announcements
 Alumni Relation’s Office Closed: December 24-January 3
 Board Dinner with Alumni Award Recipients: January 29
 Next Board Meeting: January 30
 Alumni Awards Dinner: January 30
 Past President’s Council Meeting: January 31
Action: To Adjourn Meeting
Motion: Grant Reeder
Second: Margaret Frederickson
Vote: All in favor; motion carried
Meeting adjourned at 4:25 pm
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AGENDA
UNIVERSITY OF THE PACIFIC
Pacific Alumni Association
Awards Committee
Saturday, January 30, 2016
9:00 AM – 10:30 AM
Alex and Jeri Vereschagin Alumni House
Leineke Conference Room
9:00 AM
Welcome
9:05 AM
Distinguished Alumni Awards (01-30-2016)
 Review evening assignments
 Committee to arrive at:
o 5:30pm Friday
o 4:30pm Saturday
 Any final questions?
9:15 AM
Review and analyze research
 Review things Pacific is already doing
 Review matrix of recognition
 What are the top three things you found from your research?
 LaNor Smith
o Catholic University, Chapman University, Creighton
University
 Grant Reeder
o Drake University, Drexel University, Wake Forest University
 Margaret Frederickson
o Marquette University, Pepperdine University, Texas Christian
University
 Mary Pietanza
o U. of San Diego, Santa Clara University, Villanova, U. of
Maryland
 Dick McClure
o University of San Francisco, Gonzaga University, Pacific
Athletics
 Danna Moreno
o Golden Gate University, UC Santa Cruz
 Erin Mettler
o UCLA, St Mary’s University, Dominican University
9:45 AM
PAA Board Priorities Next Steps
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
What from your research should be adopted by Pacific?
10:15 AM
Friday dinner debrief
10:25 AM
Questions/Comments/Other Business
 Future award ceremonies
o Distinguished Alumni Awards (01-30-2016)
o Tiger Award / Faith Davies All-University Leadership Awards (05-132016)
10:30 AM
Adjourn
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AGENDA
UNIVERSITY OF THE PACIFIC
PACIFIC ALUMNI ASSOCIATION
Governance Committee
Saturday, January 30, 2016
9:00 AM – 10:30 AM
Alex & Jeri Vereschagin Alumni House
Omega Phi Alpha Library
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1. Welcome / Introductions
Ned Collins
2. Three Campus Alumni Discussion
All
3. Review of Board Handbook
(based on bylaw changes and current practices)
All
4. Vereschagin Alumni House update
Kelli Page
AGENDA
UNIVERSITY OF THE PACIFIC
PACIFIC ALUMNI ASSOCIATION
Philanthropy Committee
Saturday, January 30, 2016
Time 9:00 – 10:30 AM
Alex & Jeri Vereschagin Alumni House
Rhizomia Conference Room
9:00 AM
Welcome and General Announcements
Adam/Kim
9:05 AM
Campaign Update
Scott Rivinius
9:40 AM
1. Letters to Be Signed
2. Save-the-Date – April 19 Training with Jim Langley
3. Campaign Progress Report
4. Campaign Graphic Identity
Non-Campaign Action Plan Items Status
Kim/Polly
1. Alumni Related Items
a. Recognition of Volunteers – Awards Committee
b. Young Alumni Network
2. Student Related Items
a. Engage Philanthropy Committee Members as Engagement and
Community Mentors for Students
b. PAA Philanthropy Committee Members and Board
Members to Attend the Annual Scholarship Recognition
Luncheon on 4/21/2016
c. Communicate Student Philanthropic Events to
PAA Board Members
Revise and Clarify Action Plan Items
All
10:00 AM
Report Out Review
Kim
10:10 AM
Other/Final Thoughts of Wisdom
All
10:15 AM
Adjourn
Adam
9:25 AM
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AGENDA
UNIVERSITY OF THE PACIFIC
PACIFIC ALUMNI ASSOCIATION
Special Events Committee
January 30, 2016
9:00 AM - 10:30 AM
Alex & Jeri Vereschagin Alumni House
Boardroom
Facilitator: Anne Teutsch, Committee Chair
PAA Staff: Marshea Pratt, Office of Alumni Relations
A. Call to Order – Anne
B. Results of PAA Board Survey re: Communication Tools – Anne
a. Summary of results
b. Next Step: Social Media/Comm Tool Training for PAA Board at April Meeting
C. Discussion of Progress on Priorities/Action Plan
a. Valor App – Julian
b. Mixer with ASuop leaders (incoming/outgoing) – Serena
c. Board participation in Club events, Grad Party – Bob Webster
d. Ideas for next year to engage Sophs and Frosh - All
D. Next Steps/Other – All
E. Adjourn
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SUMMARY
UNIVERSITY OF THE PACIFIC
PACIFIC ALUMNI ASSOCIATION
Awards Committee
Saturday, November 14, 2015
8:45 AM – 10:15 AM
Alex & Jeri Vereschagin Alumni House
Leineke Conference Room
8:45 AM
Welcome
In attendance: Margaret Frederickson, Danna Moreno, Dick McClure, LaNor
Smith, Erin Mettler, Grant Reeder
Staff: Quentin Graeber, Janice Wagner
Guests: Jennifer Svihus
8:50 AM
Faculty Mentor Awards (11-15-2015)
 Review Program Timeline for 2015 Ceremony
 Next Steps
o Committee VP will read the introductions
o Committee Members will greet award recipients
o Board and Committee Members Should Attend
9:00 AM
Review action plan
 The committee reviewed the action plan and updated where necessary
9:35 AM
Develop survey question
 Review matrix
 Questions to ask other universities:
o Do you have an Alumni Awards Program that recognizes
outstanding alumni?
 If so, what is the criterion for each award?
o Outside of your awards program, how do you recognize
outstanding alumni who do not qualify for your awards program?
o How do you recognize alumni volunteers?
o Do you have a plan for volunteer retention and moving them up the
pipeline
o Do you have a graduated recognition plan? (recognizing alumni in
bigger ways for more volunteerism)
o What positions can volunteers hold within your organization?
o Do volunteers get recognized every time they volunteer?
 Questions for potential alumni magazine profiles:
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o Info requested - Name, Class, School, Degree, Profession/Position,
Family Info
o How did your education at UOP help you get to where you are
today?
o What are the accomplishments you are proudest of?
o Who were the faculty, school personnel, and/or classmates that
were the most influential in guiding you? What impact did they
have?
o What advice would you give a current Pacifican, about to step out
into the world, to ensure their success and good life?
9:55 AM
Select which institutions to survey
 LaNor Smith
o Catholic University
o Chapman University
o Creighton University
 Grant Reeder
o Drake University
o Drexel University
o Wake Forest University
 Margaret Frederickson
o Marquette University
o Pepperdine University
o Texas Christian University
 Mary Pietanza
o University of San Diego
o Santa Clara University
o Villanova University
o University of Maryland
 Dick McClure
o University of San Francisco
o Gonzaga University
o University of the Pacific
 Danna Moreno
o Golden Gate University
o UC Santa Cruz
 Erin Mettler
o UCLA
o St Mary’s University
o Dominican University
10:05 AM
PAA Board Priorities
 Review PAA Board priorities
 Standardize alumni volunteer recognition process
o When do volunteers get recognized?
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

Should volunteers be recognized each time and/or for
volunteering multiple times?
 If multiple times at what intervals should they be
recognized?
o How do volunteers get recognized?
 Recognition can range from a thank you letter/card to a
free pass to an event to a gift
o Which volunteers are recognized in which way?
 Types of volunteers
 Reunion
 Club
 Board Member
 Mentor
 Guest speaker
 Donors
 Other
Review Action Plan
10:10 AM
Questions/Comments
 Who wants to be the representative to the Faith Davies Award
Committee?
o Dick McClure volunteered
10:15 AM
Adjourn
Future award ceremonies
 Faculty Mentor Awards (11-15-2015)
 The Pacifican Who Changed My Life Recognition (01-29-2016)
 Distinguished Alumni Awards (01-30-2016)
 Tiger Award / Faith Davies All-University Leadership Awards (05-132016)
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SUMMARY
UNIVERSITY OF THE PACIFIC
PACIFIC ALUMNI ASSOCIATION
Governance Committee
Saturday, November 14, 2015
8:45 AM – 10:15 AM
Alex & Jeri Vereschagin Alumni House
Omega Phi Alpha Library
In Attendance: Ned Collins (Chair), Jim Collins, Carol Hirota, Janice Magdich, Sarah Wells,
Kelli Page (staff), and Teri McKnight (staff)
Welcome
Kelli began meeting in Ned’s absence.
Scope
Janice read the scope of work for the Governance Committee
PAA Action Plan / Governance
Objective #1 - Choose two board members to attend at least one Three Campus meeting this
fiscal year
 Discussed changing to at least 1 board officer, if we get two great
 Recommendation to Selection Committee to recruit from the other alumni associations
for our board
Objective #2 - Hold one PAA board meeting a year on either the SF or Sacramento campus
 Need to discuss further as there are financial implications for the Alumni Relations
Office. Executive Committee is also discussing this same objective.
Objective #3 - Invite representatives from the other alumni associations to attend PAA board
meetings
 Kelli will be meeting with the other alumni associations in January and will discuss this
 Eventually we would like to have reciprocal representation on the other alumni
association boards
Objective #4 - Share calendar with other alumni associations
 Kelli will be meeting with the other alumni associations in January and will discuss this
Objective #5 - Collaborate on at least 1 event with the other alumni associations
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
This has already come up in our last 3 Campus Alumni Association meeting. Example
would be to only host one Rivercats Game, not one for PAA and one for McGeorge.
Need easy wins and cross-over events are a great way to accomplish this.
General Discussion on Three Campus Alumni Initiative
 Talked about how to engage graduates for the other campuses (as students and after),
especially alumni not connected to Dugoni, McGeorge or Pharmacy.
o Letter from the Alumni Association to newly admitted graduate students
o Need a pitch of why they us as an Alumni Association
o Get email addresses early
o Need a plan for all incoming students – undergraduate and graduate
o Kelli missed being invited to orientations of the new graduate programs in SF and
Sacramento, but will make sure she is next year
o Alumni Relations to host holiday mixer for Data Analytics in SF; this will be the
first type of event where we connect with graduate program students on another
campus.
o Programs to help seniors around graduation time
PAA Action Plan / Executive
Objective #1 - Promote the Vereschagin Alumni House through the board members personal
networks
Board Handbook
It is finally updated and ready for distribution to the board. The Handbook has no changes today
that the Governance Committee needs to review, but this should be an agenda item in the future
so it is always being updated and revised if need be.
Bylaws
No changes at this time.
Other
Need to discuss using “Go To Meeting” in the future.
Adjourned at 10:15 am
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SUMMARY
UNIVERSITY OF THE PACIFIC
PACIFIC ALUMNI ASSOCIATION
Philanthropy Committee
Saturday, November 14, 2015
8:45 AM
Alex & Jeri Vereschagin Alumni House
Rhizomia Conference Room
In Attendance:
Venilde Jeronimo (Chair), Kim Austin, Allan Hardcastle, Franz Vaiarello, Max Vargas, Scott
Rivinius (Staff), Polly Crabtree (Staff), Anthony Young (Staff)
Absent:
Adam Ellison (Vice President), Shanti Halter, Elizabeth MacNab
1) Welcome & introductions– led by Venilde
2) Scott Rivinius provided board members with thank you letters to classmates or colleagues to
sign acknowledging gifts made to Pacific.
3) Campaign positioning presentation from Lipman Hearne – presented by Scott Rivinius.
a) Reviewed the six key statements that give “Leading with Purpose” meaning and support.
Scott Rivinius will send the slide deck to the committee.
b) Powell Match – Classes of 63, 64, and 65 have all endowed and qualify for the Powell
match. Lipman Hearne has prepared materials for educating possible Powell Match
donors.
c) Lipman Hearne loves the Pacific “One Word” program and is looking to move forward
with the same concept in the next marketing phase.
4) Powell Match materials review
a) Scott Rivinius did not receive any feedback from the committee
b) Two pieces to review: a leave behind piece and the legacy of impact piece
c) Scott asked if anyone wanted to provide input, he needed it before noon on Monday
11/16
5) Advancement Survey results covered by Scott Rivinius
a) Surveys sent to 10,862 alumni with potential to give a gift of $50,000 or more
b) There were 1,100 responses to the survey (better than 10 percent)
c) Findings
i) 93% of respondents would recommend Pacific for a college degree
ii) Loyalty rankings:
(1) College or school
(2) University
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(3) A faculty member
iii) Respondents would support (ranking):
(1) Providing academic programs
(2) Scholarships
(3) Building community
(4) Athletics
iv) 37% of respondents stated they would consider giving to the campaign; 28% (or 231
respondents) said they would not consider giving to the campaign. It was
recommended that we have our Discovery Program students seek out the “no”
respondents for an interview. Anthony will follow up on this.
6) Scott Rivinius discussed the updated Campaign Volunteer Handbook that would be given to
all board members during the Philanthropy Committee report out.
7) The Philanthropy Committee action plan was reviewed
8) The report out for the Philanthropy Committee was reviewed
a) Venilde thanked Scott for his key involvement and the commitment by Advancement to
this committee's work.
b) Venilde thanked Anthony and Polly for their role in securing 100% board participation in
the Pacific Campaign PAA Roles Survey to be presented at the board this afternoon.
c) Committee will continue to work in tandem with Pacific Campaign to meet its annual
goals.
d) Committee will continue to meet in between meetings to advance the work of the
committee. Next call to be scheduled for mid-January.
e) Anthony provided an overview of the Discovery Program
i) Eight students currently hired
ii) To date, there have been 343 discovery interviews
9) Next meeting to be held via conference call in mid-January
10) Meeting was adjourned at 10:15 AM
25
SUMMARY
UNIVERSITY OF THE PACIFIC
PACIFIC ALUMNI ASSOCIATION
Philanthropy Committee
Tuesday, January 15, 2016
7:00 AM
Conference Call
In Attendance: Venilde Jeronimo (Chair), Allan Hardcastle,
Scott Rivinius, (Assistant Vice President, Advancement Operations - Campaign Liaison to
Philanthropy Committee), Sally Cebreros (Executive Director, Annual Giving),
Polly Crabtree (Director, Alumni Relations)
Absent: Adam Ellison (Vice President), Kim Austin, Shanti Halter, Elizabeth MacNab, Max
Vargas
1) Welcome & introductions– led by Venilde
2) Campaign update from Scott Rivinius
a) A training session for all campaign volunteers will be scheduled for April 19, 2016.
Remote access will be provided. The PAA Philanthropy Committee is one of the first
organization campaign volunteer committees to be formed.
b) Ended 2015 at $120.4 million raised in the campaign. Projected to be at $121.1 million.
Just a few days into 2016, though, the University secured a letter of intent for a $3
million trust.
c) Our academic plan, titled “Crossing Boundaries,” is paving the way for acquiring major
gifts for academic initiatives.
d) The Powell Match has provided the vehicle for enhancing existing endowments allowing
scholarships awarded to increase from $1,000 to $5,000 per year. There have been 75
new endowments created with Powell Match funds.
e) Part of the Powell Match program, the Pacific Berolzheimer Innovation Fund – now the
Pacific Learning Innovation Fund (PLIF) – supports academic initiatives. Fundraising for
this fund will be managed by Sally Cebreros, Executive Director of Annual Giving.
3) Sally Cebreros provided an overview of the PLIF
a. The PLIF will support learning and research initiatives through:
 Championing the Liberal Arts
 Leveraging our expertise to create new interdisciplinary programs
 Providing students with opportunities for applied learning, including
internships, research, community service, and co-curricular learning.
 Support for the Center for Teaching and Learning for projects focused on
cross disciplinary program development.
b. Gifts to the PLIF will be matched by the Powell Match, doubling the gift and its
impact
26
4)
5)
6)
7)
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c. Provides an opportunity for alumni to participate in the Powell Match without having
to make a $50,000 gift
d. The fund has been started by Regent Charles Berolzheimer, President and CEO of
California Cedar Products, parent company of Duraflame.
PAA January 30 Board Meeting Philanthropy Committee agenda
a. Concentrating on non-campaign items on action plan
b. Agenda to be set following the call by Venilde and Polly
No other discussion
Meeting adjourned 7:37 a.m.
Next meeting Saturday, January 30, 2016 at PAA Board Meeting
SUMMARY
UNIVERSITY OF THE PACIFIC
PACIFIC ALUMNI ASSOCIATION
Clubs Committee
Monday, October 26, 2015
Conference Call
6:00 p.m. Pacific/9:00 p.m. Eastern
Facilitator: Grant Reeder, Clubs Committee Chair (San Diego/PRIDE)
VP: Steve Covell
PAA Staff: Marshea Pratt, Polly Crabtree
Present: Tricia Ford (Stanislaus), Rickey Boyland (Black), Alexis Duclos (PRIDE/DC), Jillian
Hall (Sacramento), Venilde Jeronimo (South Bay), Brad LeDu (East Bay), Anne Teutsch (East
Bay), Mary Pietanza (San Diego), Everly Inong (San Joaquin)
A. Call to Order – Grant Reeder
B. Roll Call – Marshea Pratt
C. Discussion of PAA Board Priorities assigned to the Clubs Committee – Grant Reeder
1. Priority Area: Strengthen Constituent Engagement & Student Success
a. Goal : Build up our volunteer base
Suggested Action Steps:
i. Recruiting alumni volunteers on an on-going basis via personal
contacts, social media networks
a. Club Leader feedback/suggestions:
i. Provide a “tip sheet” on what club volunteers should
say when asked by potential club members “Why
should I join and alumni club?”
ii. Help club leaders explain how potential club members
could have a meaningful impact without necessarily
donating money/writing a check
iii. Define a specific leadership path (helping match skill
sets to volunteer opportunities may minimize fears
about participation)
iv. Focus on the “positive” – Helping to understand what it
would take for a potential club member to get involved
(i.e. What would it take/what circumstances would
make it possible/easier for you to participate?)
v. Increase the visibility of PAA. Tap into Pacific “pride”
about being alumni. Distinguish what alumni
volunteers do “above and beyond” just the stereotypical
view of just being “financial donors” to the University.
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vi. Reaching out to alumni within each club leaders’
personal network. Alumni may be more inclined to
volunteer if they already know someone “in the room”
at the meetings and events who is involved/active in the
club.
vii. Promote the ways alumni volunteers can connect back
to current students and faculty
viii. Host an event tailored toward existing club leaders
bringing their alumni friends (aka people they know
well) to an event so that connections happen more
“naturally” between existing and potential volunteers.
ix. Putting more information about clubs in PAA
marketing/promotional materials shared with alumni
hard copy and online.
b. Club Leader feedback/suggestions:
ii. Developing an on-boarding process/welcome packet for new
volunteers (focus on new grads)
a. Club Leader feedback/suggestions:
iii. Creating leadership succession plans for each club (regional and
affinity)
a. Club Leader feedback/suggestions:
b. Goal: Enhance the student experience
Suggested Action Step:
i.
Actively recruit alumni to become mentors and encourage alumni
to register for the alumni network via the Valor App at club events
2.
Priority Area: Build a Three-Campus Alumni Community
a.
Goal: Improve communication and cross promotional opportunities
Suggested Action Steps:
i. Collaboration across club regions and/or affinities, particularly in
Sacramento and San Francisco, to foster a more inclusive 3-campus
approach to club event programming
ii. Host club events on the Sacramento and SF campuses
D. Next Steps – Marshea Pratt
a. Marshea will take the feedback shared and plug it into the matrix the PAA Board
is using to track progress on the PAA Board Priorities and Goals.
b. Grant will summarize what was discussed and do a brief presentation to the full
PAA Board at the Board’s next meeting in November.
c. Marshea will provide club leaders with layouts and room capacities for the
meeting spaces at Pacific’s Sacramento and San Francisco campuses for reference
via email.
d. Marshea will work on the various deliverables discussed and have drafts for club
leaders to review in November (i.e. alumni contact lists, clubs “info sheet/why
should I join” talking points, info card, etc.).
E. Adjourn
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a. Grant, Polly and Marshea thanked everyone for their continued dedication to
Pacific and the Pacific Alumni Association through their great volunteer work.
b. Meeting ended at 6:53 p.m.
30
SUMMARY
UNIVERSITY OF THE PACIFIC
PACIFIC ALUMNI ASSOCIATION
Special Events Committee
Saturday, November 14, 2015
8:30 AM
Alex & Jeri Vereschagin Alumni House
Boardroom
Present: Scott Gerbert, Anne Teutsch, Ashton Datcher, Bob Webster, Waqar Rizvi, Steve
Covell, Tim O’Neill
Excused: Julian Toro Solis
PAA Staff: Marshea Pratt, Janice Wagner, Mary Ann Piana Chapman
A. Call to Order - Meeting called to order at 8:51 a.m. and ended at 10:16 a.m.
B. PAA Social Media Overview Presentation – Janice Wagner
a. Statistical Info – Janice provided an overview of alumni engagement via social
media in terms of open rates, baseline data, etc. She stressed that the numbers of
people reached is constantly evolving and changing.
b. Why we need Board members engaging in Social Media matters
i. They serve as “alumni ambassadors” that can help connect the Pacific
Alumni Association(PAA) to other alumni and vice versa
ii. Alumni want to see recommendations from their peers (i.e. board
members), not from PAA to encourage them to attend an event
c. What Board members can do to engage in Social Media
i. Capitalize on mobile connections to alumni (i.e. Valor, Homecoming App)
ii. Re-tweet, share posts on their personal pages from tweets/posts that PAA
has on its social media platforms
iii. Janice distributed a handout covering all the bases on this issue and will
email it out to everyone as a reference document.
d. Suggestion Action Steps for the committee to consider
i. Asking each board member to share or comment on each post PAA puts
up (perhaps a minimum of at least sharing with 1 person per post).
ii. Be proactive in collecting alumni contact information, especially email
addresses and sharing that with PAA (employment info and mailing
addresses are also helpful)
iii. Discussion: It was agreed that having PAA provide more “ready-made”
content to board members to post on social media (i.e. cut & paste onto
their accounts) would improve the board’s engagement in social media.
Ashton suggested that maybe ASuop staff could train board members on
social media and how to tie things together. Janice stressed that PAA
doesn’t expect every board member to re-post/share/tweet every PAA
31
social media post. Instead, it is best to just post the things that are of
particular interest to the individual or his/her network. It was agreed that
perhaps the committee could spearhead a social media training of some
sort for board members at a future board meeting.
C. Follow Up Discussion Priority Areas, etc. – All
Priority Area: Strengthen Constituent Engagement & Student Success
Goal: Build a Volunteer Base
Responsible Person: Julian Solis
Action Steps:
1. Encourage alumni to sign up for the Valor App during Homecoming Weekend.
a. Progress: This step was completed. But, Valor app has not gone live yet. 90 or
so more people need to sign up before it is “unlocked.”
2. Distribute info about the Valor App to Board members at the general meeting so they can
distribute them within their networks. Provide an electronic copy via email post-meeting.
a. This step was completed. But, again, Valor app is yet to go live.
b. Board members will receive more Valor handouts today and will be encourage to
spread the word to other alumni to download the app.
Deadline: November 14, 2015
Resources needed: Valor App promo mini-flyer
Potential Challenges: None
Goal: Explore expansion of clubs, affinity and interest groups
Action Steps:
1. Outreach to Committee Chairs and the Exec. Committee to promote attending club events
to their committee members
Responsible Person: Ashton Datcher
Deadline: April 30, 2016
Resources needed: Contact list for Chairs and Executive Committee members, list of upcoming
club events and meetings
Possible Challenges: None
2. Have a table(s) strategically located (e.g. near alumni card table) at Grad Party staffed
with Board volunteers and possibly some alumni club leaders distributing information
about clubs and the Valor App (i.e. hard copy and “virtually” via QR code)
a. Progress: Mary Ann will be the lead person organizing the Grad Party and will
work with the committee to ensure there is space for this activity to take place at
the event. Planning will not start on this project for several more weeks though.
b. Bob would like to see a table at the event to promote club participation and get
seniors to sign-up “on the spot.”
Responsible Person: Bob Webster, Scott Gerbert
Deadline: April 30, 2016
Resources needed: Valor App info sheet/QR code, Alumni Clubs info sheet/QR code
Possible Challenges: Some Board members may not be able to attend
Desired Results: Increase attendance at events/activities hosted by clubs, helping recent grads
understand what resources are available to keep them connected to Pacific post-graduation.
32
3. Encourage Board members to share information about clubs with local news outlets in
their hometowns to generate interest.
Responsible Person: Bob Webster
Deadline: April 30, 2016
Resources needed: Contact list for Board members
Possible Challenges: None
Desired Results: Increased awareness of alumni club events/activities in regions where alumni
clubs are established
Goal: Increase student awareness of the PAA through engagement activities by class years
1. Action Step: Engaging with ASuop Leaders –invite ASuop leaders (incoming and
out-going) to a mixer at April 2016 Board meeting
Progress: Anne will reach out to Serena. ASuop’s participation must be approved by
ASuop Advisor (Pacific staff) before the student leaders can commit to participate in
the mixer. Serena will report out at the January meeting with an update.
Responsible Person: Julian Toro Solis, Serena Welch
Deadline: April 30, 2016
Resources Needed: Contact info for ASuop leadership, approval of PAA Exec.
Committee
Possible Challenges: May not be room for this event on the agenda for the April
Board meeting
2. Action Step: Engaging with students in general – tabled for discussion at the January
Board meeting
Deadline: On-going
Goal: Collaborate with campus partners to enhance the student experience
1. Action Step: Participate in the ASuop Student Activities Fair in the Spring with an info
table geared toward sophomores and juniors.-tabled for discussion at the January Board
meeting
Responsible Person: Julian Toro Solis, Serena Welch
2. Action Step: Engage with the Career Resource Center to have an table (near photo
booth) at the “Career Day” event in Spring 2016
Progress: Anne is available to work with Polly to ensure alumni volunteers are available
to staff a table at this event.
Responsible Person: Anne Teutsch
Deadline: April 30, 2016
Resources Needed: Event date/registration info for Career Day
Possible Challenges: There may not be space for PAA to have a table at this event
PRIORITY: Increase Engagement through Excellent and Relevant Communication
Goal: Provide PAA Board members with communication ideas to share with their own
constituent networks; share, like, re-tweet messages.
Action Steps: Provide an opportunity for Board members to receive training/miniworkshop on how to use social medial effectively
1. Speak with Kelli Page and ask if Janice Wagner can do the following:
33
a. Develop & conduct a mini-workshop (s) for Board members with help from
student social media interns and possibly ASuop Marketing team
b. Provide an online “handout” that Board members can access post-training.
c. Provide a social media message for Board members to post on “Board
Saturday” during the “breakfast” portion of the day or similar break time on
the Boardroom projection screen.
Deadline: January 30, 2015
Desired Results: Board members are “ambassadors” who help connect the alumni to the
Pacific Alumni Association via social media.
2. Bring the idea to the PAA Exec. Committee and asked if the mini-workshop could be
placed on the January 2016 Board agenda
Responsible Person: Waqar Rizvi, Tim O’Neill
Deadline: December 15, 2015
3. Create a brief survey and distribute to PAA Board members to assess the interest of
taking part in a social media training
Responsible Person: Anne Teutsch, Scott Gerbert
Deadline: Data will be collected by December 15, 2015
Resources Needed: Survey Monkey
Possible Challenges: Some Board member may not complete the survey
Desired Results: A clear understanding of the interest in having a mini-workshop on
social media and a sense of the baseline “comfort” with using social media
D. Next Steps – Anne
a. Scott and Anne will work on the Board survey re: interest in social media training
b. Waqar and Tim will convey issues as stated earlier to the Board Exec. Committee
and Kelli Page respectively
c. Ashton will work with Marshea to craft a message to Committee Chairs and Exec.
Committee re: attendance at upcoming club events, etc.
d. Julian and Serena will look into opportunities to do more strategic outreach to
students at existing ASuop events and checking the availability of ASuop leaders
to attend the April Board meeting
e. When Grad Party plans are finalized in the Spring Semester, Bob and Scott will
be contacted by a PAA staff member to help coordinate Board participation via
the Special Events committee
f. Anne will reach out to Polly regarding the Spring event with the CRC
g. Marshea will meet with Bob separately to address his concerns and ideas about
improving the clubs & regional programs overall.
E. Adjourn – Meeting ended at 10:16 a.m.
34
Pacific Alumni Association Staff Directory
2015-2016
Alumni Office: (209) 946-2391
Toll Free: (866) 857-7229
Fax: (209) 946-2853
Kelli (Williams) Page `87 COP
Executive Director of Alumni Relations
Bus: (209) 946-2987
Cell: (209) 481-0007
Email: [email protected]
Assignments: Executive & Governance
Alumni Coordinator of Reunions
VACANT POSITION
Marshea (Jones) Pratt `93 COP
Assistant Director of Clubs & Regional
Programs
Bus: (209) 946-2899
Cell: (209) 479-1369
Email: [email protected]
Assignments: Clubs & Special Projects
Mary Ann Piana Chapman
Alumni Operations Manager
Bus: (209) 946-2610
Cell: (209) 470-2305
Email: [email protected]
35
Janice Wagner
Director of Alumni Relations
Bus: (209) 946-2148
Cell: (209) 470-8235
Email: [email protected]
Assignment: Awards
Polly Crabtree
Director of Alumni Relations
Bus: (209) 946-2038
Cell: (209) 689-1966
Email: [email protected]
Assignment: Philanthropy
Teri McKnight
Administrative Assistant II
Bus: (209) 946-2391
Bus: (209) 946-7659
Email: [email protected]
Assistant Director of Alumni Engagement
VACANT POSITION