Tender Documents for Co Tipperary RAPID Areas Consultation Brief 2017-2020
RAPID Areas Consultation Brief and RAPID Area Planning Process
2017 -2020
1. Background - RAPID Tipperary
The RAPID programme was launched in February 2001 in order to direct State
assistance towards improving quality of life and access to opportunities for
communities designated disadvantaged urban areas throughout Ireland. A year later,
the second strand of the programme extended its coverage to a further 20 provincial
towns. These included the Co Tipperary towns of Carrick-on-Suir Town, Tipperary
Town and specific areas of Clonmel Elm Park, Cooleens/ Heywood Close,
Wilderness/ Carrigeen
The central thrusts of RAPID are to build social capital, promoting local economic
development, developing and strengthen social and economic infrastructure (roads,
transport, housing, schools, health, and childcare facilities), promoting housing
quality and provision/environmental improvements as well as improve service
provision
An implementation structure was then put in place to ensure that the RAPID
programme progressed as originally envisaged and resulted in real benefits for local
communities including the Area Implementation Team made up of community
representation and state agencies.
While designated funding for the programme came to an end in 2012, the RAPID
status is still recognised through a number of national programme such as SICAP
(Social Inclusion Community Activation programme), the Sports Capital programme
and the 2017 Community Facilities Scheme.
In County Tipperary the three RAPID Area Implementation Teams continues to meet
quarterly to progress local needs and progress annual workplans. The work plans of
the RAPID Area Implementation Teams are funded through the Local Authority
Community and Enterprise section and the Municipal Districts. Other agencies on
the AIT also provide resources in terms of funding services and time.
In South Tipperary there are strong links between The South Tipperary Development
Companies SICAP team which works primarily (through not exclusively) in the
RAPID areas of Carrick-on-Suir, Tipperary town and Clonmel.
RAPID Planning process 2002-2010

First RAPID Plan 2002/3
Tender Documents for Co Tipperary RAPID Areas Consultation Brief 2017-2020
At the outset of the programme, each RAPID area developed an Area Plan, a
strategic document to outline the overall aims and objectives of the programme in
the area, and a series of actions to be undertaken based on identified local needs.
These plans were developed through community consultation process and these
were finalised in 2003 and implemented through the AIT and AIT subgroup structure
with the support of a designated RAPID Coordinator. The plans were focused in the
5 key areas Physical and environmental improvements in the target areas, Crime
prevention, safety and security measures, Youth and childcare measures, Education,
training and equality interventions and Community development
Following the Fitzpatrick Review of RAPID in 2006The programme should be re-focused to deal with six key strategic issues that
impact upon disadvantaged communities as follows Crime and safety; Family
support, including youth support Physical environment, Education, Health
Employment and training. Strategic thematic planning templates were developed to
facilitate this process and funding lines such as ‘leverage’ schemes’, the CCTV
community based CCTV scheme, Dormant Accounts and the Graffiti removable
scheme were launched to fund the actions identified.
2. Phases of RAPID Planning process
The Plan process will be undertaken in two Parts – (to be costed separately)
Part A – Data Interpretation and Review
 Data available from Tipperary County data hub, Pobal maps, Co Tipperary
Local Economic and Community Plan and review of plans and data available
and relevant to the RAPID areas including the former RAPID plans and
annual plans
 Area profiling of RAPID areas of Carrick-on-Suir town, Tipperary Town and
RAPID Areas of Clonmel - i.e. demographics and deprivation index including
review of plan and data already available for the area, mapping of existing
services
Part B -Consultation and Plan Development for the three RAPID areas
The purpose of the consultation is to determine the key needs of the RAPID areas in
2017, the services and resources that can meet those needs and opportunities for
the areas.


Meeting and Consultation with the AIT as well as other agency
representatives working in the area
Community Consultation (area based -1 per area) with
Tender Documents for Co Tipperary RAPID Areas Consultation Brief 2017-2020





 three RAPID areas of Clonmel Elm Park, Cooleens/ Heywood
Close, Wilderness/ Carrigeen
 Carrick-on-Suir
 Tipperary town
A minimum of two Community Consultation events (thematic based on areas
Physical and environmental improvements safety and security measures,
drugs, alcohol abuse and anti-social issues Youth, childcare and Education,
employment, training and equality interventions Elderly measure-Community
consultation to include organisation of the consultation event/mechanism (i.e.
book
venue/notify
community
members/
provide
background
information/facilitate discussion and record view and information provided.
Governance of the AIT (including how members are nominated elected,
length of term etc) and structures of delivery of actions to be discussed and
included in final document.
Write up a draft three year plan for each of the areas incorporating the
data/information above. Plan to include actions, indicators, action drivers and
timeframe
Draft plan to be presented to the AIT/Communities for feed in
Finalised plan to be prepared incorporating feedback
The community consultation elements of the consultation should be designed in a
way that is contusive for a marginalised community to feed into. Methodologies for
engagement to may include Local Community meetings. Community mapping,
planning for Real, Participatory Rural Appraisal, focus group, World cafe type
dialogue, community questionnaires/Survey Monkey.
The engagement process may vary across the three RAPID area.
Tender Documents for Co Tipperary RAPID Areas Consultation Brief 2017-2020
3. Outcomes
The outcomes of the consultation and research should inform the contents of an
Area Plan for each of the RAPID area.

Three Area Plans (for Clonmel RAPID areas, Carrick-on-Suir and
Tipperary). Each plan to:
o Map existing local services and how they are being
provided.
o Identify gaps and overlaps in the services.
o Identify clear and realistic actions actions/ project
proposals to fill other gaps by the better co-ordination
and integration of existing resources and in other
instances tapping into available local and national
funding resources.
o Assign Lead Partners and ‘Drivers’ for actions
o Has an appropriate KPI (Key Performance Indicators)
identified
o Has agreed a governance structure with the
communities for each area
o Identify Timeframe for action delivery
All actions and plan should be cognisant of and feed into the objectives of the
Local Economic and Community Plan 2015-2021
4. Reporting and Reviewing
The Local Community Development Committee Team agrees to link with/meet
with the contractor monthly to review the work programme and agree any
changes to the workplan.
5. Budget
The indicative budget for this strategy shall not exceed €20,000 inclusive of VAT,
travel expenses subsistence and other overheads. Note: The cost of travel
expenses are to be costed separately in the tender quote. Part A and Part B as
outlined in 2, above to be costed separately.
6. Completion Date:
The project completion date is Tuesday 31th of October, 2017
Tender Documents for Co Tipperary RAPID Areas Consultation Brief 2017-2020
7. Submission requirements;
The submission should be formatted to include the following information in
triplicate:
1. An account of your understanding of the brief, the methodology and any
innovative approach that will be used in the delivery of the proposed actions
and schedule of activities.
2. An account of the costs associated with the delivery of the project. (Part A
and B)
3. A synopsis of the experience and expertise of the key personnel being
assigned to the project.
4. References for work recently carried out, particularly in the preparation of
strategies
5. A Consultation Plan
The following will be required before award.

Tax Clearance Certificate

Evidence of Professional Indemnify Insurance Cover

Health and Safety Certification.
8. Award Criteria
The contract will be awarded on the basis of the most economically
advantageous tender, based on the following criteria: (scored from 100 marks,
weighted as indicated):
Summary of Proposal
Criterion
Maximum Points
1. Cost
Tender Price
30-(30%)
2. Understanding of
the Project
Understanding of the project
brief
20-(20%)
3. Methodology and
Delivery
Methodology and Delivery
30-(30%)
Evaluation
Tender Documents for Co Tipperary RAPID Areas Consultation Brief 2017-2020
4. Experience of
working in a
Community
Development
setting
Maximum score is
Experience and expertise of
Proposed Project Team
20-(20%)
Points
100%
100
A 50 % score in each Category is required to remain in the tender
competition. Any tender with a score 50% in any of the award criteria will
be automatically eliminated from the competition.
9. Insurance
The successful Tenderer shall be required to hold for the term of the Services
Contract the following insurances:
Type of Insurance and Indemnity Limit
Employer’s Liability
€12.7m
Public Liability
€6.5m
Professional Indemnity €1m
Product Liability
€0
10. Closing date for receipt of Quotations;
Tenders must be must be submitted in triplicate by 12.00PM on Friday the 28th
of July, 2017 to the following address:
Address for Delivery
Tenders must be delivered to the postal address below. Tenders delivered by
hand or by post must be delivered in a sealed package(s). The package must be
marked Private and Confidential Tender Documents and include the Title of the
Tender “Tender for RAPID Consultation Brief”. Tenders submitted by fax will
NOT be accepted.
Indemnity
Tender Documents for Co Tipperary RAPID Areas Consultation Brief 2017-2020
The nominated address is:
RAPID Plan Consultation Brief
TCC00307T – Tender ID*
Tender Office,
Customer Services Desk
Tipperary County Council
Civic Offices
Clonmel,
Co. Tipperary
* This ID number should be included in the Instructions to Tenderers and be made a
requirement to include the ID on the envelope/address when submitting their tender.
For further information, please contact:
Fiona Crotty
Administrative Officer,
Tipperary County Council
Ballingarrane House, Clonmel Co. Tipperary
T 0761 06 5235 M 087-2245838
E [email protected]
Reference number: TCC00307T
as registered on SharePoint
Tender Documents for Co Tipperary RAPID Areas Consultation Brief 2017-2020