In planning a successful and safe event, responsible risk management is an obligation. To understand the scope of safety issues associated with live
performance events refer to the LPA Safety Guidelines for the Entertainment Industry.
EVENT SUMMARY
PRODUCER / PRESENTER:
EVENT:
PRODUCTION / TECH MANAGER:
VENUE:
CONTACT NUMBER:
BUMP IN DATE:
START TIME:
EMAIL:
OHS BRIEFING DATE:
MEET TIME:
STAGE MANAGER:
EVENT OPENS DATE:
START TIME:
CONTACT NUMBER:
BUMP OUT DATE:
START TIME:
EMAIL:
TRANSPORT:
NAME OF PERSON(S) WHO CONDUCTED THIS EVENT RISK ASSESSMENT:
VERSION
NUMBER:
VERSION
DATE:
REVIEW
DATE:
..BRIEF DESCRIPTION OF EVENT:
DESIGN ELEMENTS SUMMARY:
Please insert plan or production picture if available
if other please type here
FRONT OF HOUSE WARNINGS:
SPECIAL
PERFORMANCE
CONDITION/S :
Please note: The Hirer’s event
risk assessment must be
provided to the Venue
Management no later than two
weeks prior to bumping in the
event.
REGISTER OF EVENT RISKS
Lacerations
Trip
Slip & Fall
RISK LEVEL
LIKELIHOOD
EXISTING
CONTROL MEASURES
Adequate briefing. Toolbox talks.
Crew, Cast and Musicians that are
familiar with the site and safety
issues.
Bruises
1
RISK RATING
with
additional
controls
CONSEQUENCE
RISKS
RISK LEVEL
HAZARDS
LIKELIHOOD
No
CONSEQUENCE
RISK RATING
with
existing
controls
ADDITIONAL
CONTROL
MEASURES
TO BE
ACTIONED BY
Management
Supervisors
Staff vigilance
Adequate work lighting during bump
in/out and through rehearsals.
Sprains
3
C
S
Fractures
Brain Injury
Sufficient house lighting to allow
safe audience ingress & egress.
House lights illuminated promptly
post-performance
Deaths
Walk through checks and good
housekeeping
Bruises
All production staff to be made
aware of the hazard.
Lacerations
1.1
Sprains
3
Open Pit
Fractures
Brain Injury
Deaths
C
S
Pit opening to have a net (if
possible)
Front edge of stage to be clearly
marked
Management
Supervisors
Staff Vigilance
3
D
M
SM, ASM, Cast,
Crew and
Orchestra
RISK
OWNER
CHECK
SIGN OFF
All set construction designed in
accordance with safe build and
lifting practices in mind
Designers
Constructors
Transporters
Management
Supervisors
Sprains & Strains
Manufactures risk assessment
instructions and weights clearly
labelled
Back/Neck Injury
2
Awkward &
Heavy
Manual Handling
Crush injuries
2
C
M
Puncture Injuries
All build and rig participants fully
briefed and trained in correct manual
handling technique
Hernias
2.1
2.2
3
Large Top Heavy
Set Trucks
Platform Trucks
on Wheels
Electrical
Energy
Disabilities
Adequate staff numbers and safety
supervision
Strains
Provision and use of mechanical
lifting and carrying devices
Truck base to be counter weighted
to allow for top heavy front of set.
Back Neck Injury
2
C
M
Crush Injuries
All personal using the trucks to
undergo an induction on the use of
the truck
2
D
L
L
All personal to be trained in the use
of the trucks
Electric shock
All operators familiar with safe use of
equipment including par safes
3
D
M
All equipment tagged and tested by
qualified electrician
SM, ASM, Cast
and Crew
Supervisors
2
Sprains & Strains
Electrocution
D
Trucks designed with locks and low
ground clearance.
Crush Injuries
Burns
2
E
L
SM, ASM, Cast
and Crew
Suppliers
Management
Venue Electrician
Supervisors
Correct use of com systems
Management
Sound Designers
Musical Directors
Supervisors
PA monitoring and adjustment
Mental irritation
4
Noise
Energy
Exposure monitoring and limiting
Acute hearing damage
2
C
M
Orchestra management consulted
for noise hazard control use of
baffles etc
Chronic hearing damage
PPE provided and used
Use of fire retardant chemical on set
Isolation of in-house smoke alarms
and brigade-calling alarms during
performance and rehearsals
Requested and confirmed
Respiratory Irritation
5
Burns
4
Fire & Smoke
D
S
Suffocation
Incineration
Dedicated fire warden
delegated to manage as
required
Management
Safety Officers
MFB
Wardens
Supervisors
ASM to be on stand by
with a fire extinguisher.
Management
Safety Officers
Wardens
Supervisors
Fire exits/paths of travel not
obstructed
Safety brief and induction carried out
Special Performance Condition
approval process
Fire drum designed to contain the
fire.
Separate container in the fire drum
houses the file
Incineration
5.1
Open Fire
Burns
4
D
S
Fire blanket located on back of the
drum.
Water on stage in a bucket next to
fire drum
Suffocation
4
E
S
Safety Officer to be
made aware when fire
lit and extinguished
SM, ASM and
Cast involved
Cast member in charge of the
lighting of the fire to be briefed on
proper way to extinguish the flame if
needed.
Irritation
MSDS for all chemicals provided
Burns
6
Hazardous
Chemicals and
Substances
Suffocation
3
D
M
Gases and chemicals stored and
handled in accordance with codes of
practice
Toxicity
PPE issued as required
Cancers
Management
Facilities
Supervisors
FURTHER EVENT RISKS
Notification of Special
Performance Conditions,
demonstration and venue
approval required
Crush
Collisions
Injuries
Fatalities
Venue Loading Procedures
Traffic Control Officers
Public Safety Systems
Warning Lights, Signs and Systems
8
Flown Set
Elements
Children
Backstage
D
RISK LEVEL
M
3
D
M
2
D
L
Bruising
All flown items are under the
control of authorised and
certified operators
Children to be accompanied by a
children wrangler at all times
ADDITIONAL
CONTROL
MEASURES
As may be specified
by Venue Safety
Manager
TO BE
ACTIONED BY
Hirer
Management
Management
Supervisors
Safety Officers
Flown Set designer with
approved rigging points
Head strike
Trips, Slips & Falls
RISK LEVEL
High risks to safety,
security and legal
liabilities
3
EXISTING
CONTROL MEASURES
LIKELIHOOD
Cigarettes
Naked Flame
Hazers & Fogs
Weapons
Firearms etc
CONSEQUENCE
RISKS
Pedestrians
Crowds
Vehicles
Traffic
7
RISK RATING
with
additional
controls
HAZARDS
LIKELIHOOD
No
CONSEQUENCE
RISK RATING
with
existing
controls
3
E
M
Safety Officer
Supervisors
Head Mechanist
Flymen
SM & ASM
1
E
L
Supervisors
SM & ASM
Cast and Crew
DCC
RISK
OWNER
CHECK
SIGN OFF
Venue
Safety
Manager
THE RISK ASSESSMENT MATRIX
(Adapted from AS 4360)
MEASURE OF CONSEQUENCE OR IMPACT:
MEASURE OF LIKELIHOOD
Level
Description
Explanation
Level
Descriptor
Explanation
1
Insignificant
No injuries, low financial loss
A
Almost certain
Is expected to occur in most circumstances
2
Minor
First aid treatment, on site- release immediately contained.
Medium financial loss
B
Likely
Will probably occur in most circumstances
3
Moderate
Medical treatment required, on site release contained with
outside assistance, high financial loss
C
Possible
Might occur at some time
4
Major
Extensive injuries, loss of production capability, off site release
with no detrimental effects, major financial loss
D
Unlikely
Could occur at some time
5
Catastrophic
Death, toxic release off site with detrimental effect, huge financial
loss
E
Rare
May occur only in exceptional circumstances
LEVEL OF RISK QUALITATIVE RISK ANALYSIS MATRIX
Consequences
Likelihood
Insignificant
Minor
Moderate
Major
Catastrophic
1
2
3
4
5
Almost certain
A
S
S
H
H
H
Likely
B
M
S
S
H
H
Possible
C
L
M
S
H
H
Unlikely
D
L
L
M
S
H
Legend
H High
Immediate action required
S Significant Senior Management attention needed
M Moderate Management responsibility must be specified
Rare
E
L
L
M
S
S
L
Low
Manage by routine procedures