York Youth Sector
Partnership
Small Schemes (up to £1000)
Yor-Part Co-Production Proposal/ Agreement
(Small schemes)
This is a working agreement between [Group], [Group] and City of York Council
Youth & Community Development Team that describes how we will work
together to deliver a project for the benefit of young people in York.
Small scheme proposals need to be submitted to a Youth and Community
Development Team Manager.
If you are thinking about developing a proposal get in touch with the Youth
and Community Development Team to discuss your ideas. Phone 01904
551773
Email: [email protected]
1. Brief description of the project
2. Summary of how it will work:

Needs

Identified



Partner

Resources

(and values)


100
80

CYC Resources
60
(and values)

40

20

0
1st Qtr 2nd Qtr 3rd Qtr

Activities




Results




Outcomes


East
West
North
4th Qtr
2
3. Type of project (please tick those that apply):
A:
Dispersed communities of young people
B:
Neighbourhood need
C:
Responding to concerns/issues
D:
Making better use of resources
E:
Voice and active citizenship
4. Quality assurance basic checklist:
Policy/Procedure available and in force
a. Disclosure and Barring Service Checks
b. Child Protection / Safeguarding
c. Insurance
d. Health & Safety
e. First Aid Arrangements
f. Accident and Incident Reporting
g. Consent forms
h. Equal Opportunities Policy
i. Behaviour policy
j. Staff ratio policy
k. Financial management processes (bank account etc)
l. Governance structures (Trustees, management committee,
m. etc)
Recording, Monitoring & Evaluation
n. Compliments, Complaints, Whistle blowing systems
o. Data Protection/ Confidentiality/ Information sharing
3
Status
5. Voice and influence of young people in designing, running and evaluating
the project




6. How will young people get to know about the project?





7. Timetable/ Milestones
When the agreement starts:
When will project starts:
When it will be first reviewed:
When will it be evaluated:
If time-limited, when the project will
conclude:
If open-ended, how it will carry on:
When this agreement will end:
4
The Agreement (to be completed once the scheme is approved)
8. Standard Conditions
a. All schemes should provide services with the Yor-Part definitions of
youthwork and working together.
b. Yor-Part cannot commit Council resources to activities that might bring
the Council into disrepute, are unlawful, or would be opposed to the
Council’s values, policy or public service obligations.
c. Yor-Part cannot commit Council resources to schemes which seek to
promote a particular religious view point, or any political party.
d. Resources allocated through the Yor-Part scheme cannot be applied for
profit making projects.
e. We ask that all funded providers engage with the Yor-zone and offer
their activities through the Yor-zone publicity (unless the activities are of
a specifically targeted nature).
f. Your organisation must be signed up with Yor-zone and have completed
the online or postal registration.
g. We will require evidence of how the funding was spent. This can be
provided in a variety of ways such as photos, feedback forms, alongside
receipts for equipment.
h. Your organisation will need to provide evidence to demonstrate the
benefits of the scheme.
i. Any under spend following the completion of the activity shall be
returned.
9. Other Conditions

[add if required]

10. Important but boring legal and other stuff:
Does the project affect or contribute directly to any statutory duties, standards
etc or be of interest to any Inspection systems (e.g. Ofsted)?
 If so, what arrangements will need to be in place
5
11. Dispute resolution and early termination arrangements
a. How long this agreement is valid
[insert]
b. Breach
If the service is not provided in accordance with this agreement by either
party, initially they should raise concerns and meet to discuss ways of resolving
these. Where the issue remains unresolved the issue should be passed to the
Head of Service for resolution.
c. Variation
This agreement may be varied at any time by written agreement between both
parties.
d. Termination
Any of the parties may terminate this agreement in advance of the end date by
issuing notice in writing of no less than 2 months notice.
12. Key Personnel and contact details
CYC
Organisation
name
Contact
person
Job title
Address
Office
number
Mobile
number
Email
address
[copy if necessary]
6
13. Signatories to agreement:
CYC
Other partners
Signature
Print name
Job title
On behalf of
(organisation name)
7
Evaluating the proposals:
Initial pitch
(To be completed by a Youth and Community Development Team Manager to
assess the scheme)
Section
Score Suggestions
Description
Outline
Quality Assurance
Voice & Influence
Publicising
Planning
Comments:
Initial pitch
8
Evaluating the proposals:
Submitted proposal
(To be checked by the Head of Service in approving a scheme)
Section
Score Suggestions
Description
Outline
Quality Assurance
Voice & Influence
Publicising
Planning
Comments:
Submitted proposal
9