TOURNAMENT EVALUATION
ASSOCIATION REPORT
(SELF- EVALUATION ON TOURNAMENT ORGANISATION)
Host Association:
Competition/Tournament:
Venue:
Dates:
Association Evaluator:
A = EXCEEDED STANDARD
B = MET STANDARD
1. ADMINISTRATION/INFORMATION
A
B
C
C = DID NOT MEET STANDARD
3. OTHER FACILITIES
Pre-tournament Information
Warm up facilities
Tournament Forms/Regulations
Training facilities
Local Accommodation Availability
Ball boys/girls
Cost of Accommodation
Medical/First aid facilities
A
B
C
A
B
C
A
B
C
A
B
C
A
B
C
Managers Meeting
4. MATCH SCHEDULE
2. VENUE
A
B
C
Timing of Games
Location
Number of Games
Proximity to Accommodation
5. CO-OPERATION
Changing rooms
A
B
C
Team Liaison Officers
Teams
Local Organisers
Number
Volunteers
Tournament Director
Social rooms
A
B
C
A
B
C
Umpires
Teams Area
6. CEREMONIES
Dugouts
Post Tournament Presentations
Weather protection
7. TOURNAMENT PROGRAMME
Position/Comfort
Accuracy
Stadium
A
B
C
Availability
Spectator control
8. OTHER COMMENTS/RECOMMENDATIONS
Public Address System
Toilets - Teams
Results Board/s
Pitch
A
B
C
A
B
C
Surface 1
Surface 2
Watering
Markings
Goals
Floodlights
Food/Beverage
Availability
Service
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TOURNAMENT EVALUATION CRITERIA
February 2007
1. ADMINISTRATION/INFORMATION
Pre-tournament Information
Exceeded Standard
Met Standard
Regular pre-tournament
updates with lots of
information provided
Tournament information
Appropriate information not
sent to teams approx. 8 weeks
provided
prior to tournament
Tournament Forms/Regulations
Did not meet Standard
Tournament forms and
regulations were easily
accessible
Tournament forms and
regulations were not
accessible
Local Accommodation Availability
Plenty of suitable
accommodation was available
in the local area
Suitable accommodation was
available in the local area
Suitable accommodation was
not available in the local area.
Cost of Accommodation
The available accommodation
was exceptional value
The available accommodation
was reasonably priced
The available accommodation
was expensive
The Manager’s Meeting was
organised and covered all
points
The Manager’s Meeting was
disorganised or did not cover
all points
Exceeded Standard
Met Standard
Did not meet Standard
Proximity to Accommodation
Plenty of accommodation
close to the venue
Accommodation available in
the same city/town as the
venue
Accommodation only available
outside the venue’s city or
town
Changing Rooms -Teams
The changing rooms were
clean and very well
maintained
The changing rooms were
clean and maintained
The changing rooms were not
clean or not maintained
Changing Rooms - Number
Four (4) or more changing
rooms available on site
Minimum of two (2) changing
rooms available on site
Less than two (2) changing
rooms on site
Social Room - Teams
Separate area for teams only
to relax in between games
Pavilion area where teams
can relax
No area for teams to relax
between games
Dugouts - Weather Protection
Roll down, plastic water
protectors installed
Protected from the elements
and danger from the field
No team dugout area or
inadequate protection
Dugouts - Position/Comfort
Elevated team seating at front
edge of dugout
Positioned on either side of
Technical table, well back
from pitch and able to seat at
least seven (7)
Not positioned in appropriate
area or no team seating
Stadium - Spectator control
Seating and good viewing for
all spectators
Ample viewing area for
spectators
Limited viewing access for
spectators
Stadium - Public Address System
Superior voice and music
transmission
Clear, audible sound system
for the whole stadium
No public address system or
not clearly audible
Stadium - Toilets - Teams
Separate toilets, no queues,
exceptionally clean
Adequate number of serviced
toilets for players
Limited number of toilets for
players, not clean or
insufficiently serviced
Stadium - Results/Notice Boards
More than one notice board
location
A clear visible notice board
that details the team draw and Notice board location obscure
results and is updated after
or not regularly updated
each game.
Pitch - Surface 1
Artificial surface that does not
show signs of wear or defects
Artificial surface in good repair
Artificial surface that is
with no hint of danger to
bordering on dangerous
players and officials
Pitch - Surface 2
Artificial surface that does not
show signs of wear or defects
Artificial surface in good repair Artificial surface that is worn,
with no hint of danger to
in poor repair with potential for
players and officials
danger
Pitch - Watering
Turf always evenly watered
with no wet spectators or
dugouts
Watering system that
adequately covers the playing
surface and is controlled in a
way that does not regularly
spray spectators and dugout
interiors
Turf regularly watered
unevenly, spectators and/or
dugouts regularly wet
Pitch - Markings
Clear, visible and freshly
prepared
Clear and visible.
Markings not clear or accurate
Managers Meeting
2. VENUE
Location
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Pitch - Goals
Freshly painted goals with
hole-free netting and no
defects
Goals that are maintained and Goals and netting in need of
safe and hole-free netting
repair
Pitch - Floodlights
Well lit with all lamps
operational
Adequately lit with all lamps
operational
Not adequately lit or not all
lamps operational
Available, accessible and
presentable
Not available or easily
accessible
Exceptional service levels
Acceptable service levels
Service not acceptable
Exceeded Standard
Met Standard
Did not meet Standard
Sufficient warm up time on an
artificial surface
Sufficient warm up time in a
designated area
No designated warm up area
available
Sufficient training facilities
available
No training facilities available
Food/Beverage - Availability
Food/Beverage - Service
3. OTHER FACILITIES
Warm up facilities
Training Facilities
Ball boys/girls**
Ball boys/girls available for all
games
Ball boys/girls available for
semis and/or finals
No ball boys/girls at
tournament
Medical/First Aid
St Johns and medical doctor
available
St Johns or equivalent
available throughout the
tournament
No first aid personnel
available for the entire event
Exceeded Standard
Met Standard
Did not meet Standard
Game times varied each day
and had good amount of rest
between games
Had at least 4 hours between
games and not more than 3
games in 48 hours
2nd game in a day started
within 4 hours of the previous
game finishing or more than 3
games in 48 hours
Played a sufficient number of
games considering the
cost/time required to play the
tournament
Did not play a sufficient
number of games considering
the cost/time required to play
the tournament
Exceeded Standard
Met Standard
Did not meet Standard
Team Liaison Officers
Liaison Officers for each
Team Manager
Each team has a designated
liaison officer
No liaison officer supplied
Local Organisers
Local organisers were always
available and helpful
Local organisers were
available, personable and
cooperative
Local Organisers were rude,
unavailable or uncooperative
Volunteers
Volunteers were always
helpful
Volunteers were personable
and cooperative
Volunteers were difficult and
uncooperative
Tournament Director
Tournament Director was
always available and helpful
Tournament Director was
personable and cooperative
Tournament Director was
difficult and uncooperative
Umpires Manager
Umpires Manager was always
available and helpful
Umpires Manager was
personable and cooperative
Umpires Manager was difficult
and uncooperative
Exceeded Standard
Met Standard
Did not meet Standard
Ceremony incorporated
unique elements for added
impact
Well planned and executed
ceremony that acknowledges
Ceremony clearly not planned
volunteers, teams, officials
or well presented
and portrays hockey in a good
light
Exceeded Standard
Met Standard
Did not meet Standard
Accuracy
A superior production
incorporating colour, few
errors, sponsors clearly
acknowledged
Accurate draw and contact
details listed in the
programme
Too many inaccuracies
Availability
Delivered to all teams and
officials with plenty of spares
available
Available to all team
members, officials and
spectators throughout the
tournament
Not available after first day
4. MATCH SCHEDULE
Timing of Games
Number of Games
5. COOPERATION
6. CEREMONIES
Post Tournament Presentations
7. TOURNAMENT PROGRAMME
** Required for Senior National Tournament, otherwise optional
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